Vidyo_Software,_Hardware,_Maintenance,_Support,_Tr.pdf
PDF 28 KB Posted
- Solicitation number
- 2000015494
- Issued by
- Morrison County, Minnesota
About this file
This document is a Request for Proposal (RFP) issued by the State of Minnesota seeking qualified vendors to provide Vidyo software licenses, hardware, maintenance, support, and training. The contract term will begin upon execution and continue for 12 months, with the potential for up to 48 months of renewal. Responses must be submitted through the SWIFT Supplier Portal by the due date of April 18, 2024. Vendors may submit written questions by the specified cutoff date, and responses will be provided via addendum. The State requires all deliveries to be FOB Destination with freight charges included in the unit price. Vendors must provide proof of insurance as detailed in the event and submit sample quotes and invoices. Additionally, the products/services must comply with IT accessibility standards, and vendors should indicate if their business meets the criteria for the state's Small Business Procurement Program.
The price per unit must be provided, and the State will review the submitted license and maintenance agreements, if applicable. This is an open competition, and there is no incumbent information provided. The funding source and requirements are not specified in the document.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| L-503_Attachment_F_-_Requirements.docx | DOCX document | |
| Vidyo_-_No_Substitution_Justification.pdf | ||
| L-503_Exh_D_Supp_2_-_Price_Schedule.xlsx | XLSX spreadsheet | |
| L-503_Vidyo_RFP.pdf | ||
| L-503_Attachments_A-E.pdf | ||
| L-503_Vidyo_Sample_Contract_and_Exhibits.docx | DOCX document |
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Text version
Event Description THIS IS A FORMAL EVENT/REQUEST FOR PROPOSAL (RFP). Non electronic and E-mail responses WILL NOT BE ACCEPTED.
The response must be submitted through the SWIFT Supplier Portal no later than the date and time called for in the Event.
PURPOSE. The State of Minnesota has a business need for qualified vendors to provide Vidyo Software Licenses, Hardware, Maintenance, Support, and Training (No Substitution). The RFP/Event also specifies contractual conditions and details the basis for the responses, the subsequent review, and the final selection process.
CONTRACT TERM: The Contract term will begin on the date of final contract execution and continue for twelve
(12) months. The contract may be renewed for up to forty-eight (48) months, upon a written agreement by both parties.
SUBMITTING QUESTIONS: Refer to the Special Terms, Conditions, and Specification's Overview for the cutoff date and time for written question submission. Questions must be submitted in writing to the Buyer listed above.
All questions received by the cutoff date and time will be responded to via an addendum to official solicitation holders.
SWIFT HELP DESK: Responders needing help with registration or assistance navigating the SWIFT system may contact the Vendor Assistance Helpdesk at 651.201.8100, Option 1.
General Questions Question Response
DIVERSITY AND INCLUSION
Is your business based in Minnesota and considered small according to the OSP small business size standards? The link below provides size standard requirements. Please note (all web addresses can be copied and pasted into a web browser for further review) https://mn.gov/admin/business/vendor-info/oep/sbcp/size
And:
Is your business a for-profit business that is majority owned, operated and controlled by:
• a racial minority,
• a woman,
• a person with a substantial physical disability,
• a veteran or service-disabled veteran, or is your business
• located in, or the owner lives in, an economically disadvantaged county?
http://mn.gov/admin/business/vendor-info/oep/sbcp/ed/co unties )
If your company meets these basic criteria, it may be eligible for certification in the state’s Small Business Procurement Program. For more information on eligibility requirements please visit https://sbcp.mn.gov/. You can also contact the Office of Equity in Procurement at
Event Details
PUBLIC EVENT DETAILS
Submit To: Admin/State Procurement Contact: Huebner,Elizabeth A Phone: 320/616-2626
Email: elizabeth.huebner@state.mn.us
Event ID Format Type Page G0210-2000015494 Sell RFx 1 Event Round Version 1 1 Event Name Vidyo Software, Hardware, Maintenance, Support, Tr Start Time Finish Time 03/28/2024 14:00:00 04/18/2024 15:00:00
Event Currency: US Dollar Bids allowed in other currency: No
In order to participate in this event YOU MUST BE REGISTERED as either a bidder or a supplier.
Procurement.Equity@state.mn.us or 651-201-2402 for further information.
• Do you believe your company meets the criteria listed above?
• Your response to this question is for informational purposes only. If you select YES, and are not certified, a member of the Office of Equity in Procurement will contact you to provide additional information regarding the State’s Small Business Procurement Program. (Responders must select Yes or No to continue submitting their response.)
Yes
Response Comments
Upload all required or requested attachments here.
A file attachment is required to satisfy this question.
Response Comments
If you fail to upload attachments requested in the solicitation, your response may be disqualified. Have you uploaded the required or requested attachments?
(Yes / No)
Yes
Response Comments
FREIGHT TERMS:
All deliveries must be FOB Destination with freight charges included in the unit price. Does your price include freight?
Event Details (cont.)
PUBLIC EVENT DETAILS
Submit To: Admin/State Procurement Contact: Huebner,Elizabeth A Phone: 320/616-2626
Email: elizabeth.huebner@state.mn.us
Event ID Format Type Page G0210-2000015494 Sell RFx 2 Event Round Version 1 1 Event Name Vidyo Software, Hardware, Maintenance, Support, Tr Start Time Finish Time 03/28/2024 14:00:00 04/18/2024 15:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Question Response
Yes
Response Comments
INSURANCE:
If awarded, will you provide proof of insurance as detailed in the event?
Yes
Response Comments
UPLOAD SAMPLE QUOTE AND SAMPLE INVOICE
A sample quote and invoice must be submitted as a part of the response. The sample quote and invoice should include itemized detail and line item pricing as it will be presented to customers. Elements of the sample quote and invoice will be incorporated into the contract and must be utilized for all business conducted under the contract.
Please review both the terms of the contract and the price schedule detailed in the event prior to attaching your samples.
Attach your sample contract quotation and sample contract invoice here.
A file attachment is required to satisfy this question.
Response Comments
Please review Section 4 - Proposal Content, 5. License Agreements, Maintenance Agreements, or Other Terms and Conditions. Attach your license and/or maintenance agreements here, if applicable.
Event Details (cont.)
PUBLIC EVENT DETAILS
Submit To: Admin/State Procurement Contact: Huebner,Elizabeth A Phone: 320/616-2626
Email: elizabeth.huebner@state.mn.us
Event ID Format Type Page G0210-2000015494 Sell RFx 3 Event Round Version 1 1 Event Name Vidyo Software, Hardware, Maintenance, Support, Tr Start Time Finish Time 03/28/2024 14:00:00 04/18/2024 15:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Question Response
A file attachment is required to satisfy this question.
Response Comments
ACCESSIBILITY:
Are your products/services offered in response to this solicitation in compliance with the IT Accessibility Standards (applicable 508, Web content Accessibility Guidelines and Non Visual Access) as specified in the solicitation document? Please include VPAT documentation in your submission.
Yes
Response Comments
Event Details (cont.)
PUBLIC EVENT DETAILS
Submit To: Admin/State Procurement Contact: Huebner,Elizabeth A Phone: 320/616-2626
Email: elizabeth.huebner@state.mn.us
Event ID Format Type Page G0210-2000015494 Sell RFx 4 Event Round Version 1 1 Event Name Vidyo Software, Hardware, Maintenance, Support, Tr Start Time Finish Time 03/28/2024 14:00:00 04/18/2024 15:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Line Details
Line: 1 Item ID: Line Qty: 1 UOM: EACH Bid Qty: 1
Reserve Price: No
Description: Please complete Price Schedule document.
Question Response What is the price per unit?
Response Comments
Event Details (cont.)
PUBLIC EVENT DETAILS
Submit To: Admin/State Procurement Contact: Huebner,Elizabeth A Phone: 320/616-2626
Email: elizabeth.huebner@state.mn.us
Event ID Format Type Page G0210-2000015494 Sell RFx 5 Event Round Version 1 1 Event Name Vidyo Software, Hardware, Maintenance, Support, Tr Start Time Finish Time 03/28/2024 14:00:00 04/18/2024 15:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Bidder Information Firm Name:
Name: Signature: Date:
Phone #: Fax #:
Street Address:
City & State: Zip Code:
Email:
Event Details (cont.)
PUBLIC EVENT DETAILS
Submit To: Admin/State Procurement Contact: Huebner,Elizabeth A Phone: 320/616-2626
Email: elizabeth.huebner@state.mn.us
Event ID Format Type Page G0210-2000015494 Sell RFx 6 Event Round Version 1 1 Event Name Vidyo Software, Hardware, Maintenance, Support, Tr Start Time Finish Time 03/28/2024 14:00:00 04/18/2024 15:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Appendix A - Line Specifications Line: 1 Item ID: Line Qty: 1 UOM: EACH Description: Please complete Price Schedule document.
Item Specifications
Manufacturer:
Mfg Item ID:
Item Length: 0 Item Height: 0 Item Width: 0 Dimension UOM:
Item Volume: 0 Volume UOM:
Item Weight: 0 Weight UOM:
Item Size: Item Color:
Shipping Information
Schedule: 1 Ship To: ADMIN/STATE PROCUREMENT
112 ADMINISTRATION BLDG
50 SHERBURNE AVE
ST PAUL MN 55155-1402
United States
Quantity: 1 Due Date: 03/17/2024 Freight Terms:
Ship Via:
Event Details (cont.)
PUBLIC EVENT DETAILS
Submit To: Admin/State Procurement Contact: Huebner,Elizabeth A Phone: 320/616-2626
Email: elizabeth.huebner@state.mn.us
Event ID Format Type Page G0210-2000015494 Sell RFx 7 Event Round Version 1 1 Event Name Vidyo Software, Hardware, Maintenance, Support, Tr Start Time Finish Time 03/28/2024 14:00:00 04/18/2024 15:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Appendix B - Terms & Conditions
1. Please review the attached Terms and Conditions attached to the event.
Last Updated: 12/24/2018
Event Details (cont.)
PUBLIC EVENT DETAILS
Submit To: Admin/State Procurement Contact: Huebner,Elizabeth A Phone: 320/616-2626
Email: elizabeth.huebner@state.mn.us
Event ID Format Type Page G0210-2000015494 Sell RFx 8 Event Round Version 1 1 Event Name Vidyo Software, Hardware, Maintenance, Support, Tr Start Time Finish Time 03/28/2024 14:00:00 04/18/2024 15:00:00
Event Currency: US Dollar Bids allowed in other currency: No
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