Verellen Parking Lot July 25-Final.pdf

Request for Proposal:

Verellen Elementary Parking Lot

Essexville-Hampton

Public Schools

303 Pine St.

Essexville, MI 48732

(989) 894-9700

July 29, 2025

INVITATION TO BID – Verellen Parking Lot

Essexville-Hampton Public Schools (E-HPS) is now accepting sealed bids for the resurfacing, crack sealing, sealcoating and line stripping of the parking lot at Verellen Elementary School located at 612 W Borton Ave, Essexville MI 48732.

Bids shall be submitted in accordance with this RFP. Sealed bids will be received by mail at the office of:

Essexville-Hampton Public Schools 303 Pine St, Essexville MI 48732 Attention: Eric Debo, Director of Facilities & Transportation (SEALED BID-

VERELLEN PARKING LOT)

The outside of the submitted bid envelope must clearly state “SEALED BID-VERELLEN

PARKING LOT”.

Bids must be received no later than 1:00 PM, August 12, 2025. Faxed and/or emailed bids will not be accepted. Questions from bidders shall be submitted in writing to both Eric Debo at deboe@e-hps.net and Maria Jezierski at jezierskim@e-hps.net.

Bids will be opened publically at 1:15 PM, August 12, 2025 at the address noted above.

Bids must remain valid for a period of sixty (60) days after the bid opening.

Essexville-Hampton Public Schools Board of Education reserves the right to accept or reject any and all bids, either in whole or in part, to waive any informalities or irregularities therein, or to award the contract to other than the Bidder(s) submitting the best financial bid (low bidder), in its sole and absolute discretion. The bidder, in submitting his/her bid, agrees to accept the decision of the District as final.

All bidders shall complete the Iran Linked Business Disclosure Form in the Bid Proposal Form to comply with Public Act 517 of 2012. An “Iran Linked Business” is not eligible to submit a bid on a Request for Proposal with a public entity, including state agencies, school districts, community colleges, intermediate school districts, cities, villages, townships, counties, and public authorities.

The Act defines an Iran Linked Business as an individual or any entity, including all successors, parent companies, subsidiaries, and companies under common control, engaged in investment activities of $20,000,000.00 or more with the energy sector of Iran, including providing of products used to construct or maintain oil or liquefied natural gas pipelines.

All bidders shall also complete the Familial Relationship Disclosure form to identify any relationship between the Bidder and members of the Board of Education or Superintendent of the District.

INSTRUCTIONS TO BIDDERS

1. Introduction

Essexville-Hampton Public Schools is requesting proposals from qualified contractors for resurfacing, crack sealing, sealcoating, and restriping the parking lot at Verellen Elementary. The goal of this project is to improve the safety, performance, and visual appeal of the school’s parking area.

2. Project Location

Verellen Elementary School 612 W Borton Avenue Essexville, MI 48732

3. Project Scope

Contractor shall provide all labor, materials, tools, permits, and equipment for the following:

Asphalt Resurfacing:

Patch and overlay deteriorated or uneven asphalt areas.

Crack Sealing:

Clean and fill all visible cracks using a hot-applied, rubberized crack filler to prevent water intrusion and further deterioration.

Sealcoating:

Apply two (2) coats of commercial-grade asphalt sealer across all asphalt surfaces to protect and extend pavement life.

Line Striping:

Layout and repaint all pavement markings including:

o Standard parking stalls o ADA-compliant accessible spaces o Directional arrows, fire lanes, curbs, and other traffic markings o Existing or modified layouts as required

4. Site Visit

While not mandatory, attendance at the site walk-through is encouraged. The site walk through will be held at 9:00 am on Tuesday, August 5, 2025.

5. Proposal Requirements

All proposals must include:

Itemized cost estimate (resurfacing, crack sealing, sealcoating, striping) Project timeline from start to finish Description of materials, methods, and equipment List of similar projects completed (minimum of 3 references) Copy of business license and proof of insurance Warranty terms for materials and workmanship

6. Project Timeline

RFP Issue Date: July 29, 2025 Proposal Due Date: August 12, 2025 at 1:00 PM Contract Award Date: As soon as possible following proposal due date Project Start Date: ASAP Required Completion Date: Preference is prior to August 26, 2025 if possible

7. Evaluation Criteria

Proposals will be evaluated based on the following:

Cost effectiveness and clarity of proposal Contractor qualifications and relevant experience Ability to meet completion deadline Quality of past work (verified through references) Warranty and service terms

BIDDERS EVALUATION FORM

All bidders are to complete this form in order to complete the evaluation of the bids. In conjunction with price, the award of the bid is to be based on clarity of proposal, contractor qualification and relevant experience, ability to meet completion deadline, quality of past work and warranty and service terms.

Name of Bidding Company: __________________________________ Address: __________________________________

Telephone No.: __________________________________

1) Experience: Number of years the company has been in business: __________

2) References:

(a) List (3) three recent similar projects completed with contact information for references

(b) Bidder shall submit copy of written warranty.

Local Representative Name: _____________________________________ Address: _____________________________________ Telephone: _____________________________________

Familial Disclosure Form

The undersigned, the owner or authorized officer of (the “Proposer”), pursuant to the familial disclosure requirement provided in the Essexville- Hampton Public School District Request of Proposals and Specifications, hereby represent and warrant, except as provided below, that no familial relationship exist between bidder(s) or any employee of Essexville-Hampton Public School Dist. and any member of the Board of Education of the School District or the Superintendent of the Schools in the Request for Proposal.

List any Familial Relationships:

Dated: PROPOSER:

By:

Its:

State of Michigan ) County of )ss:

This instrument was acknowledged before me on the day of by .

, 20 , (Signature) (Printed) Notary Public, County, Michigan My Commission Expires:

Acting in the County of

Assurances and Certifications

Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion

The prospective contractor certifies, by submission of this proposal, that neither it nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded for from participating in this transaction by any Federal department of agency. Where the prospective contractor is unable to certify to any of the statements in this certification, such prospective contractor shall attach an explanation to this proposal.

Certification Regarding Nondiscrimination Under Federally and State Assisted Programs

The applicant herby agrees that it will comply with all federal and Michigan laws and regulations prohibiting discrimination and, in accordance therewith, no person, on the basis of race, color, religion, national origin or ancestry, age, sex, marital status or handicap, shall be discriminated against, excluded from participation in, denied the benefits of, or otherwise be subjected to discrimination in any program or activity for which it is responsible or for which it receives financial assistance from the U.S. Department of Education or the MDE.

Assurance Regarding Access to Records and Financial Statements

The applicant hereby assures that it will provide the pass-through entity, i.e., Bay-Arenac ISD, and auditors with access to the records and financial statements as necessary for the pass-through entity to comply with Section 400 (d) (4) of the U.S. Department of Education Compliance Supplement for A-133.

Iran Economic Sanctions Act

The prospective contractor certifies that its organization, by submission of this proposal, is not an Iran Linked Business. Please refer to the “Iran Economic Sanction Act” Public Act 517 for clarifications or questions. Bay- Arenac ISD as a Michigan public entity is required to follow Public Act 517 of 2012.

Dated: __________________________ PROPOSER: ______________________________

By: ______________________________________

Its: ______________________________________ State of Michigan ) County of _______ )ss:

This instrument was acknowledged before me on the _____ day of _________________, 20__, by

_________________________________(Signature) __________________________________(Printed) Notary Public, ______________ County, Michigan My Commission Expires: ____________________ Acting in the County of _______________

Affidavit of Compliance – Iran Economic Sanctions Act

All Bids shall be accompanied by a sworn statement disclosing any Iran Linked Business relationship that exists within the owners, including its officers, director, and employees.

The undersigned, the owner or authorized officer of __________________________________ (the “Bidder”), pursuant to Michigan Public Act No . 517 of 2012, the “Iran Linked Business” requirement provided in the BAISD Consortium Universal Service Fund Request for Proposals hereby represents and warrants that the bidder, including its officers, directors and employees, is not and “ Iran Linked Business” within the meaning of the applicable Public Act, and that in the event bidder is awarded a contract as a result of this RFP, the contract.

The bidder further acknowledges that any person who is found to have submitted a false certification is responsible for a civil penalty of not more than $250,000 or 2 times the amount of the contract or proposed contract for which the false certification was made, whichever is greater, the cost of the District investigation, and reasonable attorney fees, in addition to the fine. Moreover, any person who submitted a false certification shall be ineligible to bid on future Requests for Proposals (RFPs) for three (3) years from the date that it is determined that the person has submitted the false certification.

There is not an “Iran Linked Business” that exists within the bidder and/or owner, officers, directors and employees.

Bidder: __________________________________________________ (Company Name)

By: __________________________________________________ (Signature)

Its: __________________________________________________ (Title)

This instrument was acknowledged before me, a Notary Public, in and for

________________________ County, on this ________ day of ___________________ 20_____

____________________________________________________ SS:

(Notary Public Signature)

My commission Expires: __________________________

Acting in the County of: ___________________________