VendorChangeDetailsReport_PW-002-2026_v1_Apr_1_26.pdf

This is a Vendor Change Details Report for solicitation PW-002-2026 issued by the Town of East Lyme, Connecticut, concerning the rehabilitation and reconstruction of Plants Dam (CT Dam ID#4520). The report documents that a single document—the East Lyme Plants Dam Bidders Attendance List dated March 31, 2026—was added to the solicitation. No changes were made to header information, solicitation fields, solicitation questionnaires, solicitation group changes, or item specifications and quantities. The underlying solicitation requires sealed bids for clearing, grubbing, and installing permanent sheet piling behind the existing concrete dam, with three optional phases available depending on funding availability. A mandatory pre-bid site meeting was held on Tuesday, March 31, 2026, at 10:00 a.m. at the intersection of Plants Dam Road and Route 1. The deadline for submitting questions was Friday, April 3, 2026, and sealed bids are due at 10:00 a.m. on Friday, April 10, 2026, at the Town Hall Engineering Office. The anticipated construction schedule commences May 1, 2026, with substantial completion targeted for September 30, 2026, and project close-out by November 1, 2026. Contract execution is expected within ten calendar days of award notification.

The project is funded through Connecticut DEEP STEAP funding (Project No. DEPA00028201402) and is structured as a lump-sum pricing contract. The successful contractor must furnish performance and labor/materials payment bonds equal to the full construction cost and maintain comprehensive general liability and workers' compensation insurance with specified minimum coverage limits. All pricing is to be delivered on a Free On Board (FOB) Destination basis. The project is subject to Connecticut prevailing wage requirements under Sections 31-53 and 31-55a of the Connecticut General Statutes, and all employees performing manual labor must possess 10-hour OSHA Construction Safety and Health Course certification. The Town will award the contract to the lowest reasonable and responsible bidder within available funds and will retain five percent of the final contract price for one year as a guarantee against construction deficiencies. No specific set-asides, bidder eligibility restrictions, or incumbent vendors are noted. Interested vendors may contact Alex Klose at the Town's Engineering Office at (860) 691-7101 or aklose@eltownhall.com for bid documents available at eltownhall.com.