PW-002-2026_Apr_6_26_solicitation_doc.pdf

This is an Invitation to Bid (ITB) solicitation document issued by the Town of East Lyme, Connecticut for the rehabilitation and reconstruction of Plants Dam (CT Dam ID#4520), a concrete structure located at 475 Boston Post Road. The project is funded through Connecticut DEEP's STEAP program (Project No. DEPA00028201402) and includes a base bid for clearing, grubbing, and installing permanent sheet piling behind the existing dam, with three optional phases available for award depending on funding availability, all structured as lump-sum pricing. A mandatory pre-bid site meeting is scheduled for Tuesday, March 31, 2026, at 10:00 a.m. at the intersection of Plants Dam Road and Route 1. The deadline for submitting questions is Friday, April 3, 2026, with sealed bids due by 10:00 a.m. on Friday, April 10, 2026, at the Town Hall Engineering Office located at 108 Pennsylvania Avenue, Niantic, Connecticut. Construction is anticipated to commence May 1, 2026, with substantial completion targeted for September 30, 2026, and project close-out by November 1, 2026. Contract execution is expected within ten calendar days of award notification.

Pricing terms require Free On Board (FOB) Destination delivery. The solicitation is open to all vendors capable of meeting technical and financial requirements, with no set-asides or incumbent restrictions noted. Successful bidders must furnish performance and labor/materials payment bonds equal to the full construction cost, maintain comprehensive general liability and workers' compensation insurance with specified minimum coverage limits, comply with Connecticut prevailing wage requirements under Sections 31-53 and 31-55a of the Connecticut General Statutes, and ensure all employees performing manual labor possess 10-hour OSHA Construction Safety and Health Course certification. The project is subject to Connecticut DEEP Dam Safety permit conditions (Permit No. DS-202503640), including mandatory engineer supervision during construction and record drawing submission within 30 days of completion. The Town reserves the right to disqualify bidders not represented at the mandatory pre-bid meeting and will award to the lowest reasonable and responsible bidder within available project funds, retaining five percent of the final contract price for one year as a guarantee against construction deficiencies. Interested vendors should contact Alex Klose at (860) 691-7101 or aklose@eltownhall.com for additional information and bid documents available at eltownhall.com.