East Lyme Plants Dam Bidders Attendance List 2026-03-31.pdf
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- Solicitation number
- PW-002-2026
- Issued by
- New London County, Connecticut
About this file
This is a pre-bid meeting notes document for the Town of East Lyme, Connecticut, related to the Plants Dam Rehabilitation/Reconstruction project funded through Connecticut DEEP STEAP. The project involves clearing and grubbing work, installation of permanent sheet piling behind the existing concrete dam structure located at 475 Boston Post Road, with three optional phases available for award depending on funding availability. A mandatory pre-bid site meeting was held on Tuesday, March 31, 2026, at 10:00 a.m. at the intersection of Plants Dam Road and Route 1. The question submission deadline is Friday, April 3, 2026, with sealed bids due at 10:00 a.m. on Friday, April 10, 2026, at the Town Hall Engineering Office. Construction is scheduled to commence May 1, 2026, with substantial completion targeted for September 30, 2026, and project closeout by November 1, 2026. Contract execution is expected within ten calendar days of award notification.
The project pricing structure requires lump-sum pricing for all bid components with Free On Board (FOB) Destination delivery terms. Contractors must furnish performance and labor/materials payment bonds equal to the full construction cost and maintain comprehensive general liability and workers' compensation insurance with specified minimum coverage limits. All employees performing manual labor must possess 10-hour OSHA Construction Safety and Health Course certification, and the project is subject to Connecticut prevailing wage requirements. The Town will award to the lowest reasonable and responsible bidder, retaining five percent of the final contract price for one year as a guarantee against construction deficiencies. Key construction requirements include removal of felled trees and stumps by contractor by May 15, 2026, with soil export available for deposit at the Town transfer station without fee. The kiosk at the site must be protected or removed and replaced after construction completion. The project is subject to Connecticut DEEP Dam Safety permit conditions requiring mandatory engineer supervision during construction and record drawing submission within 30 days of completion.
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Text version
Notes from pre-bid meeting:
1. The approximate project clearing limits are marked and posted by the Town’s tree warden.
2. Trees must be felled by May 15, 2026, then stumps and felled trees must be removed by the contractor off-site removal is the responsibility of the contractor.
3. The soil export from necessary grading can be brought to the Town transfer station (91 Roxbury Road, Niantic) to be deposited without fee.
4. The construction site entrance shall be in the same location and approximate grade as the future proposed driveway (option 3) to the east of the existing kiosk, there is a need to cut back the berm along the road to establish this entrance. The kiosk should be protected or removed and replaced after construction is completed.
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