VendorChangeDetailsReport_ITB 26-16_v1_Apr_28_26.pdf

This is a Solicitation Change Details Report for Invitation to Bid (ITB) 26-16 issued by the Town of Groton, Connecticut, for the removal and disposal of fats, oils, grease, and grit from the Water Pollution Control Facility. The scope of work includes grit removal from two grit chambers twice annually, grease removal from one wet well at least once annually, and grit and grease removal from twelve town-wide pump stations with varying frequencies (nine stations once per year and three stations twice per year). All work must be coordinated with the Town's Water Pollution Control Department with a minimum of 24 hours advance notice and must occur between 7:00 a.m. and 2:30 p.m. Sealed bids were due by 2:30 p.m. on May 1, 2026, submitted to the Purchasing Office at 45 Fort Hill Road, Groton, Connecticut 06340. The contract is effective from the date of award through June 30, 2027, with historical service requirements averaging approximately 15 days of non-emergency service per year.

Contractors must provide all labor, equipment, safety gear, and confined space entry equipment in compliance with OSHA standards, with a minimum two-person crew and comprehensive insurance coverage including general liability ($1,000,000 per occurrence), auto liability ($1,000,000), and workers' compensation at statutory limits. Bid proposals must include equipment volume capacity, per-day charges for equipment and crew, disposal charges per ton for dewatered grit and grease/sewer water, disposal locations, and three client references. Payment shall be made within 30 days of 100 percent delivery and acceptance of services on a Free On Board Destination basis. The Town of Groton is tax-exempt and will not pay bid or performance bonds. Local vendor preference applies whereby a qualified local vendor submitting a price no more than 5 percent higher than the lowest bid may be awarded the contract if they match the lowest price and provide local status documentation. The report indicates that Addendum 1 was added to the solicitation on April 28, 2026, with no changes to header information, solicitation fields, questionnaire, item specifications, or quantities.