ITB 26-16_Apr_27_26_solicitation_doc.pdf

This Invitation to Bid (ITB) 26-16, issued by the Town of Groton, Connecticut, solicits vendors for removal and disposal of fats, oils, grease, and grit from the Water Pollution Control Facility (WPCF). The scope of work includes grit removal from two grit chambers twice per year, grease removal from one wet well at least once annually, and grit and grease removal from twelve town-wide pump stations (nine stations once per year and three stations twice per year). All removed materials must be disposed of at off-site locations designated by the contractor, with work coordinated through the Town's Water Pollution Control Department with a minimum 24-hour advance notice and scheduled between 7:00 a.m. and 2:30 p.m. Sealed bids are due by May 1, 2026 at 2:30 p.m. at the Purchasing Office, 45 Fort Hill Road, Groton, CT 06340. The contract term is effective from the date of award through June 30, 2027. The solicitation period runs from April 1, 2026 through May 1, 2026, with no formal bidder's conference or site visit requirements documented.

Contractors must provide all labor, equipment, safety gear, and confined space entry equipment in compliance with OSHA standards, maintaining a minimum two-person crew and comprehensive insurance coverage including general liability of $1,000,000 per occurrence, auto liability of $1,000,000, and workers' compensation at statutory limits. Bid proposals shall include equipment volume capacity, per-day charges for equipment and crew, disposal charges per ton for dewatered grit and grease/sewer water, disposal locations, and three client references. All vendors are eligible to respond; however, local vendor preference applies whereby a qualified local vendor submitting a price no more than 5 percent higher than the lowest bid may be awarded the contract if they match the lowest price and provide documentation of local status. The Town is tax-exempt and will not pay bid or performance bonds. Payment shall be made within 30 days of 100 percent delivery and acceptance of services on a Free On Board Destination basis. No incumbent vendor information, set-asides for disadvantaged enterprises, or specific contract values have been disclosed. Historical service requirements average approximately 15 days of non-emergency service per year.