VendorChangeDetailsReport_37653_v10_Jul_31_26.pdf

This is a Solicitation Change Details Report for ITB No. 37653, a roof replacement project issued by YWCA Hartford Region in Hartford, Connecticut. The report documents the addition of Addendum 6 to the solicitation, dated July 31, 2026. The project encompasses roof replacement construction at 135 Broad Street, including removal of existing gravel and saturated insulation, installation of a 0.060 mil TPO membrane roofing system, replacement of roof drains with cast iron assemblies, installation of new skylight domes with curbs and flashing, and repair and repointing of masonry at fin walls and base flashing. A mandatory site walkthrough was scheduled for July 1, 2026 at 10:00 AM, with sealed bids due July 8, 2026 at noon. Questions from bidders were due July 2, 2026 at 1:00 PM. Work is limited to Monday through Friday during regular business hours while occupied areas remain operational.

The project is 100 percent state-funded through the Connecticut Department of Economic and Community Development, triggering mandatory prevailing wage compliance. A minimum 25 percent set-aside is required for DAS-certified subcontractors, with 6.25 percent allocated to minority-, women-, and disabled-owned businesses. Bidders must provide a 5 percent bid bond and proof of EPA certification for lead-related work. Performance, labor and material, and payment bonds are required prior to award. Insurance requirements include $1 million commercial umbrella per occurrence with $2 million general aggregate, with both YWCA Hartford Region and the State of Connecticut named as additional insured. The manufacturer's warranty must be at least 20 years with minimum installation warranty as specified. Bids remain valid for 90 days, and 5 percent retainage applies to all payments. Award will be based on lowest responsible and qualified bid considering contractor experience, comprehensiveness and quality, submitted costs, and factors supporting efficient facilities management.