VendorChangeDetailsReport_26PSX0130_v2_Jul_28_26.pdf

This is a Vendor Change Details Report for a roof replacement construction project administered by YWCA Hartford Region in Hartford, Connecticut. The project involves removal of existing gravel and saturated insulation, installation of a 0.060 mil TPO membrane roofing system over modified bituminous substrate, replacement of roof drains with cast iron assemblies, installation of new skylight domes with curbs and flashing, high-density cover board to accommodate future solar arrays, new walk path pads, and repair and repointing of masonry at fin walls and base flashing. The scope excludes the eight-story residential tower and applies only to the two-story office building at 135 Broad Street. A mandatory site walkthrough was scheduled for July 1, 2026 at 10:00 AM, with sealed bids due July 8, 2026 at noon under ITB No. 37653. Questions from bidders were due July 2, 2026 at 1:00 PM. Contractors must provide hoisting equipment, fall protection systems, and site-specific safety plans, with work limited to Monday through Friday during regular business hours while occupied areas remain operational. The manufacturer's warranty must be at least 20 years with minimum installation warranty as specified.

The project is 100 percent state-funded through the Connecticut Department of Economic and Community Development, triggering mandatory prevailing wage compliance. A minimum 25 percent set-aside is required for DAS-certified subcontractors, of which 6.25 percent must be allocated to minority-, women-, and disabled-owned businesses. Bidders must furnish a 5 percent bid bond, proof of EPA certification for lead-related work, and coordinate with the City of Hartford for permits. Performance, labor and material, and payment bonds are required prior to award. Insurance requirements include $1 million commercial umbrella per occurrence with $2 million general aggregate, with both YWCA Hartford Region and the State of Connecticut named as additional insured. Bids remain valid for 90 days, and 5 percent retainage applies to all payments. Award will be based on lowest responsible and qualified bid considering contractor experience, comprehensiveness and quality of submissions, submitted costs, and factors supporting efficient facilities management. The contract utilizes AIA Document A107-2007.