VendorChangeDetailsReport_37409_v2_Jul_6_26.pdf

This Solicitation Change Details Report documents an amendment to Solicitation No. 37409 issued by the Town of Killingly, Connecticut for polymer emulsion delivery services to the Killingly Water Pollution Control Facility. The solicitation seeks delivery of Clarifloc NE-2365 polymer or an approved alternate product, with annual consumption of approximately 110,400 pounds delivered in 9,200-pound totes containing 2,300-pound units. Bids are due July 13, 2026 at 10:00 a.m., with the vendor Q&A period closing July 3, 2026 at 3:00 p.m. Site walks are available upon request by contacting Joseph Couture, Assistant Facility Superintendent. The initial contract term runs July 1, 2026 through June 30, 2027, with options for two additional one-year renewals. The only documented change in this report is the addition of "Polymer Addendum 2.pdf" to the solicitation documents; no changes were made to header information, solicitation fields, questionnaire sections, item specifications, or quantities.

Pricing must be quoted on a per-pound basis including transportation, handling, and incidental costs, with emergency delivery rates and ancillary charges listed separately. Bidders proposing an alternate polymer must complete mandatory jar testing at no cost to the Town to demonstrate performance meeting or exceeding Clarifloc NE-2365 standards. Bidders must propose annual price adjustments for years two and three based on the Diesel Fuel Index (New England PADD 1A) or an equivalent mutually agreed-upon measure. Required qualifications include minimum five years' experience in bulk chemical delivery, current HAZMAT endorsements and training certifications, and comprehensive insurance coverage (general liability $1,000,000 per occurrence; commercial auto liability $1,000,000 combined single limit; pollution liability $1,000,000 per claim/$2,000,000 aggregate; and workers' compensation). Bidders must submit a bid bond or certified check equal to 10% of the bid amount and three professional references from comparable municipal facilities. Normal delivery hours are strictly 7:00 a.m. to 2:00 p.m., with delivery terms FOB Destination. The Town reserves the right to reject any or all bids and award to the lowest responsible and qualified bidder in its sole discretion.