37409_Jul_20_26_solicitation_doc.pdf

This is a Request for Proposal (RFP) solicitation document issued by the Town of Killingly, Connecticut for polymer emulsion delivery services to the Killingly Water Pollution Control Facility (KWPCF). The Town is requesting sealed proposals from qualified contractors to deliver Clarifloc NE-2365 polymer or an approved alternate product, with annual consumption of approximately 110,400 lbs. delivered in shipments of 9,200 lbs. per tote (2,300 lbs. per unit). The solicitation opened June 12, 2026 at 7:00 a.m. EDT with a deadline for sealed proposals on July 13, 2026 at 10:00 a.m. EDT. The vendor question and answer period closes July 3, 2026 at 3:00 p.m. EDT. Site walks are available upon request by contacting Joseph Couture, Assistant Facility Superintendent, at wpcf@killinglyct.gov or 860-779-5392. The initial contract term runs July 1, 2026 through June 30, 2027, with options for two additional one-year renewals unless either party provides 60 days' written notice of termination.

Pricing must be quoted on a per-pound basis including transportation, handling, and incidental costs, with emergency delivery rates and ancillary charges listed separately. Bidders proposing an alternate polymer must complete mandatory jar testing at no cost to the Town, meeting or exceeding Clarifloc NE-2365 performance standards, with the Town as sole judge of acceptability. Bidders must propose annual price adjustments for years two and three based on the Diesel Fuel Index (New England PADD 1A) or an equivalent mutually agreed-upon measure. Delivery terms are FOB Destination with normal delivery hours strictly 7:00 a.m. to 2:00 p.m. Required qualifications include a minimum five years' experience in bulk chemical delivery, current HAZMAT endorsements and training certifications, and comprehensive insurance coverage (general liability $1,000,000 per occurrence; commercial auto liability $1,000,000 combined single limit; pollution liability $1,000,000 per claim/$2,000,000 aggregate; and workers' compensation). Bidders must submit a bid bond or certified check equal to 10% of the bid amount and provide three professional references from comparable municipal facilities. The Town reserves the right to reject any or all bids and award to the lowest responsible and qualified bidder in its sole discretion.