Vendor_Submission_Forms.pdf

This is a Vendor Submission Forms document for the City of Newark, New Jersey's Bid No. 2025-18 for Automotive Lubricants procurement. The City is soliciting bids for a two-year contract covering a comprehensive range of automotive shop lubricants and supplies, including diesel fuel conditioner, penetration oil, power steering fluid, anti-seize lubricant, absorbent material, water finding paste, lubricant cases, white grease, coolant, and silicone. Bidders must submit electronic bids exclusively through the City's e-Procurement Portal (ProcureNow system) with a firm deadline of 10:15 a.m. on Thursday, March 20, 2025. The submission process should be completed well in advance of the deadline, as the system will not accept bids once the deadline passes. Bids will be publicly opened and read aloud following the submission deadline. Vendors must quote prices for each item for both Year 1 and Year 2, with all pricing to be F.O.B. destination and inside delivery.

All bids are subject to multiple mandatory compliance requirements that may restrict bidder eligibility, including submission of Equal Employment Opportunity Language, Americans with Disabilities Act Compliance, Ownership Disclosure, and Political Contribution Disclosure forms. Vendors must complete a Disclosure of Investment Activities in Iran form and verify they have no investments in restricted entities. Additionally, a completed W-9 form, business registration documentation, and proof of appropriate insurance provisions are required. The City reserves the right to reject any and all bids, waive informalities, award contracts in whole or in part, and adjust contract amounts based on actual requirements. Vendors must be prepared to provide new and current manufacturer's production items and may be required to submit samples or manufacturer warranties upon request. While a specific budget range is not explicitly stated, the comprehensive nature of the lubricants contract suggests a potentially significant procurement value.