Vendor_Outreach.pdf
PDF 129 KB Posted
- Attached to
- Utility Bill Printing and Mailing Services
- Solicitation number
- 262813RM
- Issued by
- Sarasota County, Florida
About this file
This is a vendor outreach email from Sarasota County, Florida's Procurement and Contracts Specialist notifying eight known potential service providers of an upcoming Request for Proposals for utility bill printing and mailing services. The solicitation was released on the OpenGov Procurement platform on February 24, 2026, with a proposal due date of April 6, 2026. The County anticipates an initial contract term of three years and seeks a qualified contractor to provide comprehensive design, processing, printing, insertion, and mailing of utility customer account statements. The scope encompasses approximately 12 weeks of setup activities including kickoff meetings, file transmission system installation, software development, billing statement design, and staff training. The contractor must deliver a 24/7 web portal enabling customer access to bill documents, document proofing, real-time job tracking, and email bill delivery capabilities, with mailing services to be completed within 24 to 72 hours of file receipt using USPS bulk mail processing with address validation and Intelligent Mail barcoding.
The solicitation is funded through grant funding, which precludes local and American business preference considerations and set-asides for disadvantaged enterprises. No incumbent vendor was identified. Proposers must demonstrate prior experience providing revenue billing services for governmental entities of comparable size and complexity to Sarasota County and preferably possess integration experience with the UMAX Customer Information System. Insurance requirements include Workers' Compensation ($500,000 limits), Commercial General Liability ($1,000,000 per occurrence), Business Automobile Liability ($1,000,000 combined single limit), and Cyber Liability ($1,000,000 per claim). The contractor must maintain a redundancy site capable of redirecting and resuming all services. All equipment, labor, materials, supplies, and software licensing must be furnished by the contractor, with compensation structured as hourly rates and detailed direct expense costs to be provided by proposers. No specific budget or award value range was disclosed in the available solicitation documents. Questions must be submitted through the OpenGov Procurement Q&A portal, and short-listed proposers will be required to participate in presentations or interviews at the County's discretion, either in Sarasota, Florida or virtually.
View the file
Other files
On GovTribe
Work with this file
- Download the original file
- Contacts named in this file
- Similar government files
- Ask GovTribe AI about this file
Text version
From: Robert Morandi To: Robert Morandi Bcc: "bmurray@dataprose.com"; "sales@totalims.com"; "russ.r@infosend.com"; "nhaskins@paymentus.com";
"info@dataintegrators.com"; "Info@EnvelopesAndForms.com"; "info@sebis.com"; "hello@unitedfg.com" Subject: 262813RM - Utility Bill Printing and Mailing Services Date: Tuesday, February 24, 2026 8:44:00 AM
Greetings, Sarasota County will be releasing a solicitation for utility bill printing and mailing services on OpenGov Procurement in the upcoming days. We are reaching out to you as a known vendor to make you aware of the upcoming opportunity. We encourage you to visit OpenGov Procurement to review the solicitation.
This solicitation is an Request for Proposals.
To participate in any Sarasota County solicitation, you will need to register with OpenGov Procurement. Once registered, please “subscribe” to the Sarasota County Procurement Portal to receive notifications for Sarasota County solicitations. There is never a fee to participate in Sarasota County solicitations in OpenGov Procurement.
Please read the OpenGov Procurement Vendor Guide for more information on how to set up your account or manage notifications on postings of solicitations. If you have questions pertaining to registration or technical questions relating to the use of OpenGov you may contact their help desk using the blue chat bubble in the bottom right corner of the screen or email them at procurement-support@opengov.com.
Once a solicitation is active, if you have any questions pertaining to that solicitation, please submit those questions via the OpenGov Procurement Q&A.
Thank you for your interest in doing business with Sarasota County and have a wonderful day.
Robert Morandi United States Marine Corps Veteran Procurement and Contracts Specialist Financial Management
o. 941-861-5161 1001 Sarasota Center Blvd., Sarasota, Florida 34240 www.scgov.net
All email sent to and from Sarasota County Government is subject to the public record laws of the State of Florida.
To learn more about Florida's Sunshine Law, click here.
mailto:rmorandi@scgov.net mailto:rmorandi@scgov.net mailto:bmurray@dataprose.com mailto:sales@totalims.com mailto:russ.r@infosend.com mailto:nhaskins@paymentus.com mailto:info@dataintegrators.com mailto:Info@EnvelopesAndForms.com mailto:info@sebis.com mailto:hello@unitedfg.com https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fprocurement.opengov.com%2Fsignup&data=05%7C02%7Crmorandi%40scgov.net%7C2f6123de3ad244890d2708ddf6ea4a6e%7C9ac90fa4ea4648d79114bbf2fc554d0e%7C0%7C0%7C638938208320136082%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=CfOAGI8ynuvLkc3TIMiHs4q%2BEBshQFV9doUw9uk%2BZeg%3D&reserved=0 https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fprocurement.opengov.com%2Fsignup&data=05%7C02%7Crmorandi%40scgov.net%7C2f6123de3ad244890d2708ddf6ea4a6e%7C9ac90fa4ea4648d79114bbf2fc554d0e%7C0%7C0%7C638938208320136082%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=CfOAGI8ynuvLkc3TIMiHs4q%2BEBshQFV9doUw9uk%2BZeg%3D&reserved=0 https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fprocurement.opengov.com%2Fportal%2Fscgov&data=05%7C02%7Crmorandi%40scgov.net%7C2f6123de3ad244890d2708ddf6ea4a6e%7C9ac90fa4ea4648d79114bbf2fc554d0e%7C0%7C0%7C638938208320149803%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=UTSk6jvYfL9gZH%2FLDxJfc2%2Bd0EQXYPKBMoLrCFvdvJc%3D&reserved=0 https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fprocurement.opengov.com%2Fportal%2Fscgov&data=05%7C02%7Crmorandi%40scgov.net%7C2f6123de3ad244890d2708ddf6ea4a6e%7C9ac90fa4ea4648d79114bbf2fc554d0e%7C0%7C0%7C638938208320149803%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=UTSk6jvYfL9gZH%2FLDxJfc2%2Bd0EQXYPKBMoLrCFvdvJc%3D&reserved=0 https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fhelp.procurement.opengov.com%2Fen%2Fcollections%2F1392366-vendor-guides&data=05%7C02%7Crmorandi%40scgov.net%7C2f6123de3ad244890d2708ddf6ea4a6e%7C9ac90fa4ea4648d79114bbf2fc554d0e%7C0%7C0%7C638938208320162691%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=uD%2BscGD3TQAsqQdWTeqBHrhXQs42ns7xQOIaj8AW2vI%3D&reserved=0 mailto:procurement-support@opengov.com https://scgov.net/ https://www.myfloridalegal.com/open-government/frequently-asked-questions
File details come from the government source that posted it. Updated .