Vendor_Letter.pdf

This vendor letter pertains to a sole source procurement by the City of Orlando Fire Department in Florida for specialized training equipment. The procurement (S26-0326) involves the purchase of a GEN3 Forcible Entry Door Simulator, a training device designed to enhance personnel development and operational readiness in forcible entry techniques. The solicitation was posted on March 9, 2026, with a submission deadline of March 16, 2026, at 5:00 p.m. Eastern Time. The notice establishes a seven-calendar-day period during which competing suppliers may challenge the sole source designation by submitting product information, statements of qualifications, and capability documentation to demonstrate they can provide equivalent products or services. Prospective vendors should contact Purchasing Agent Tracie Brown at tracie.brown@orlando.gov or (407) 246-3633 for additional information regarding the procurement requirements.

Eastern Coast Rescue Solutions has been identified as the incumbent and exclusive source for this specialized equipment. The procurement documents do not disclose specific pricing, contract duration, renewal options, or total funding amounts; however, a supplier quote (Quote 7691) from Eastern Coast Rescue Solutions was submitted for the Fire Department's evaluation. The solicitation contains no set-aside designations for disadvantaged enterprises or restrictions limiting organizational eligibility to respond, allowing any qualified vendor capable of providing equivalent products or services to submit documentation before the award is finalized. Detailed specifications, technical requirements, and award value are documented in supporting procurement files and the supplier quote containing the commercial terms necessary for the Fire Department's purchase decision.