Vendor Instructions Export Upload Items v23.1~1.pdf
PDF 132 KB Posted
- Attached to
- IDOC- GRANTS - SOS GRANT BOOKS
- Solicitation number
- 25-426DOC-GRANT-B-44744
- Issued by
- Illinois
About this file
This document contains instructions for vendors on how to export and upload line items for a quote in the BidBuy procurement system. The optional export/upload feature allows vendors to enter pricing for a large number of line items in an Excel spreadsheet and then upload the updated pricing back into their quote in BidBuy. The instructions detail the specific steps required to successfully export, price, and upload the items. Key points include the need to save the file in .csv format, not making any changes to the item descriptions, quantities, or units of measure, and then uploading the updated pricing file back into BidBuy.
The document does not provide details on the specific contract opportunity, such as the products or services requested, project overview, response due dates, award information, or contract term. It solely focuses on the mechanics of the export/upload functionality within the BidBuy system.
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Other files
| File | Type | Posted |
|---|---|---|
| Pre-Processing.docx | DOCX document | |
| IDOC- GRANTS - Revised SOS GRANT BOOKS B-44744 IFB.docx | DOCX document | |
| Vendor-Disclosure-(formerly named Forms A)-v.24.1.docx | DOCX document | |
| Delivery Instructions B-44744.docx | DOCX document | |
| B-44744 SOS Books NOA~3.pdf | ||
| IPG-Active-Registered-Vendor-Disclosure (formerly named Forms B)-v.23.1.docx | DOCX document |
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V23.1 Vendor Instructions: Export/Upload Items
Vendor Instructions: Export/Upload Items Feature Optional use: this feature allows you to export the line items to a separate Excel document, enter pricing, and upload back into your quote in BidBuy. This feature streamlines the process for entering pricing when there are a large number of line items. Please note: Export/Upload Item process is completely optional and you are always able to manually enter or edit pricing for each line item in BidBuy.
1. Items Tab in BidBuy– select “Export Items” at the bottom.
2. Open the downloaded document in Excel. (Mac users: right-click in Downloads and
“open with>Excel.” Do not open in Numbers and export to Excel.)
IMPORTANT: the file type is saved in .csv and must remain in this format for a successful upload. If you save it in another format, you will receive an error when attempting to upload.
3. Enter pricing for each line item in the “Unit Cost” column (Column J).
Please note: any edits you may make to Description (column E), Quantity (column H), or Unit of Measure (column I) will not upload to your quote.
4. Save. Do NOT change the file format. As instructed above, it should stay in .csv file format.
5. Items Tab in BidBuy – select “Upload Items” at the bottom.
6. Select “Choose File” and choose your document.
The document name includes your quote number. For example:
“Q00020635_Q_ItemExport.csv”
7. Select “Save & Exit.” A dialog box will appear. Select “OK.”
8. Your updated items (including price) will appear. You may manually edit any line item within the Items Tab if you choose. Complete the quote and submit on the Summary Tab.
File details come from the government source that posted it. Updated .