Vendor_Contact_List_for_RFP.xlsx

This is a vendor contact list for a Request for Proposals issued by the City of Palo Alto's Planning & Development Services Department for a cloud-based permitting and land management software system. The RFP (No. 195677) seeks a comprehensive solution supporting permitting, land management, code enforcement, and inspections functions. The proposals were due by November 11, 2025, at 3:00 pm PST. The anticipated project timeline includes vendor interviews in December 2025 through January 2026, with an intent to award in March 2026, project initiation in April 2026, and a targeted go-live in September 2027 or earlier. The system must support up to 200 user licenses with provisions for additional licenses and requires integration with existing city infrastructure including ArcGIS, Power BI, SolarAPP+, and various payment gateways. The vendor contact list identifies 14 qualified software companies capable of meeting the City's requirements, including Accela, Tyler Technologies (Energov), Cloudpermit, OpenGov, Viva Civic, ClearGov (ClearForms), GeoCivix, Clariti, iWorQ Systems, Tolemi, SagesGov, Computronix (POSSE PLS), Citizenserve, and CivicPlus (CivicGov).

The RFP emphasizes the need for a vendor demonstrating proven expertise in permitting functions such as plan review, GIS integration, dynamic fee calculation, document management, inspection scheduling, and mobile accessibility. The City seeks a collaborative partner capable of managing data migration covering 42 years of historical records and providing 60 days of post-go-live support. While specific budget details are not explicitly stated, the cost proposal format indicates the City is evaluating comprehensive solutions with annual SaaS licensing, hosting, maintenance, and training costs, plus one-time implementation expenses. No explicit set-aside designations or restrictions on respondent types are specified in the RFP. Vendors are required to submit reference information including names, titles, phone numbers, and email addresses for verification through Attachment B - Firm Experience.