VEH120 OVM Leased Vehicles_Brochure How to Purchase Tires Tubes and Services - 2.12.25.docx
DOCX document 245 KB Posted
- Attached to
- Tires, Tubes, and Services
- Contract number
- VEH120
- Issued by
- Massachusetts
About this file
This document is a procurement brochure issued by the Massachusetts Office of Vehicle Management (OVM) detailing instructions for purchasing tires, tubes, and services under Statewide Contract VEH120. The contract involves two primary manufacturers: The Goodyear Tire & Rubber Company and Bridgestone/Firestone Americas, Inc., which are the exclusive tire vendors for leased government vehicles in the Commonwealth of Massachusetts.
The contract strictly governs tire purchases for OVM leased vehicles, mandating that only new tires can be acquired through approved corporate stores or authorized dealers. Drivers must follow a specific process that involves contacting OVM at (617) 720-3154 for approval, purchase order, and billing information before tire service can be completed. The contract is limited to the two named manufacturers, and OVM assumes responsibility for payment, with manufacturers billing directly to the office. The brochure outlines detailed steps for both drivers and service shops to ensure compliance with the statewide contract's requirements.
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Agency Phone Number
Office of Vehicle Management
(617) 720-3154
Agency Name Street Address City, ST ZIP Code Phone Number
THIS VEHICLE IS LEASED THROUGH THE OFFICE OF VEHICLE MANAGEMENT
Instructions for Purchasing Tires, Tubes and Services
Statewide Contract: VEH120 how to customize this brochure This vehicle is leased through the Office of Vehicle Management (OVM).
OVM is responsible for the cost of tires, tubes, and services for OVM leased vehicles.
This vehicle is not owned by *Insert Agency Name*. Drivers must follow the instructions in this brochure when purchasing tires, tubes, and services.
All tire purchases must be made using statewide contract VEH120 Tires, Tubes, and Services. The two manufacturers awarded are The Goodyear Tire & Rubber Company, and Bridgestone/Firestone Americas, Inc. VEH120 only covers these manufactures. Other tire brands cannot be purchased under the contract. This contract only covers new tires.
Buyers must get products and services through each of the vendors’ approved respective Corporate Stores or Authorized Dealers.
workING with breaks Steps to Purchase Tires, Tubes and Services
Driver Responsibility
1. Bring the OVM leased vehicle to an approved corporate store or authorized dealer (“shop”)
a. If the vehicle needs to be towed to a shop, contact Fleet Response for assistance
i. Note: Fleet Response will handle roadside service, but they do not handle tire purchases
2. Driver must identify themselves as being with the Commonwealth of MA using Statewide Contract VEH120 for Goodyear or Bridgestone/Firestone
3. Driver advises the shop on what he/she needs
4. Driver advises the shop that they must call OVM for approval, purchase order, and billing info at (617) 720-3154 – once approval, purchase order, and billing information is given, shop can move forward with providing tire purchase
5. Once the tire purchase is complete, the driver will be notified to pick up the vehicle
6. Driver should ensure that all work has been completed to satisfaction
a. Driver may have to sign a receipt – OVM does not need a copy of this, but driver should check with agency on policy
7. OVM is responsible for payment and will be sent invoice from manufacturer
Other Brochure Tips Steps to Purchase Tires, Tubes and Services
Shop Responsibility (for informational purposes only)
1. Prior to any work being performed, the shop evaluates vehicle needs and calls OVM at (617) 720-3154 and provides
a. Plate#
b. VIN
c. Odometer
d. Tire tread depth
e. Tire product code and warranty
2. Shop must obtain approval, purchase order, and billing information from OVM
3. After receiving approval, purchase order, and billing information from OVM, the shop will perform the work and notify the driver when the vehicle is ready for pickup
4. Shop follows appropriate billing procedures and sends to the manufacturer
5. Manufacturer will bill OVM directlyCompany Name Street Address Address 2 City, ST ZIP Code Phone (555)555-0125 Fax (555)555-0145 Web site address image1.png
File details come from the government source that posted it. Updated .