Vegetation Management Notice of Intent to Award.pdf

Revision 2.0; eff. 06/21/17

NOTICE OF INTENT TO AWARD

To:

From:

Date:

Subject:

Respondents of Northern Wasco County PUD's RFP/RFQ/ITB for: Vegetation Management 2025-

North Wasco County People’s Utility District

10/29/2024

Notice of Intent to Award

This Notice is provided to update companies participating in Vegetation Management 2025-2029 regarding the status of the process for this project. After a review of submissions considering selection criteria, Northern Wasco County People’s Utility District’s (hereinafter called the “District”) recommends selecting the following successful responsive Bidder, Asplundh, for contract negotiations.

The table attached hereto as Exhibit No. 1 details the value-based scoring for each submitted bid.

Thank you for your company’s participation in this procurement process. We hope that your company will continue to take an interest in future District projects.

This Notice of Intent to Award is subject to execution of a written contract and, as a result, this Notice does NOT constitute the formation of a contract between the District and the apparent successful Bidder. The Bidder shall not acquire any legal or equitable rights relative to the contract services until a contract containing terms and conditions acceptable to the District is executed. If the apparent successful Bidder fails to execute a contract with the District, the District may revoke the award and award the contract to the next highest ranked Bidder or withdraw the Solicitation. The District further reserves the right to cancel this Notice of Intent to Award at any time prior to the execution of a written contract.

Criteria 5 4 3 2 1

Contractor Experience:

The contractor's extensive experience in comparable projects showcasing a level of proficiency and know-how that exceeds industry standards.

The contractor has significant experience in similar projects, demonstrating a high level of proficiency and know-how that meets industry standards.

The contractor has some relevant experience in similar projects, meeting basic industry standards but lacking in depth compared to competitors.

The contractor's experience in similar projects is limited, meeting only minimum industry standards.

The contractor's experience in similar projects is insufficient and falls below industry standards.

Rate Schedule:

The proposed price schedule offers exceptional value, significantly undercutting competitors while still meeting or surpassing all project specifications and quality standards set by the district.

The proposed price schedule offers competitive pricing, slightly lower than competitors, while meeting or surpassing all project specifications and quality standards.

The proposed price schedule meets project specifications and quality standards but lacks significant cost competitiveness compared to competitors.

The proposed price schedule meets only minimum project specifications and quality standards and is not competitive compared to competitors.

The proposed price schedule fails to meet project specifications and quality standards and is uncompetitive compared to competitors.

Resumes for Key Personnel:

The resumes provided for key personnel showcase exemplary qualifications, experience, and achievements that greatly surpass the minimum requirements outlined by the district, ensuring a high level of expertise and capability in executing the project.

The resumes of key personnel demonstrate strong qualifications, experience, and achievements meeting or slightly exceeding minimum district requirements, ensuring a high level of expertise and capability in executing the project.

The resumes of key personnel meet minimum district requirements but lack notable qualifications, experience, or achievements beyond these requirements, potentially impacting the execution of the project.

The resumes of key personnel marginally meet minimum district requirements and lack sufficient qualifications, experience, or achievements, raising concerns about the capability to execute the project.

The resumes of key personnel fail to meet minimum district requirements, indicating a lack of necessary qualifications, experience, or achievements essential for executing the project effectively.

References:

The provided references offer overwhelmingly positive endorsements, showcasing numerous achievements and successful project completions that significantly surpass the district's expectations, providing strong confidence in the contractor's ability to deliver exceptional results.

The provided references offer predominantly positive endorsements, highlighting several achievements and successful project completions that exceed the district's expectations, instilling confidence in the contractor's ability to deliver exceptional results.

The provided references offer generally positive endorsements, indicating some achievements and successful project completions that meet the district's expectations, providing moderate confidence in the contractor's ability to deliver satisfactory results.

The provided references offer mixed endorsements, with limited achievements and successful project completions meeting the district's expectations, raising concerns about the contractor's ability to deliver satisfactory results.

The provided references offer negative endorsements, indicating a lack of achievements and successful project completions meeting the district's expectations, undermining confidence in the contractor's ability to deliver satisfactory results.

Interview (if applicable):

In the event of an interview, the contractor's presentation and responses demonstrate a level of preparedness, innovation, and commitment that greatly exceeds the district's expectations, further reinforcing their suitability for the project.

During the interview, the contractor's presentation and responses demonstrate a high level of preparedness, innovation, and commitment, meeting or slightly exceeding the district's expectations and reinforcing their suitability for the project.

During the interview, the contractor's presentation and responses show moderate preparedness, innovation, and commitment, meeting basic district expectations and partially reinforcing their suitability for the project.

During the interview, the contractor's presentation and responses indicate limited preparedness, innovation, and commitment, falling below the district's expectations and raising concerns about their suitability for the project.

During the interview, the contractor's presentation and responses lack preparedness, innovation, and commitment, significantly below the district's expectations, and questioning their suitability for the project.

ArborWorks, LLC Asplundh Tree Expert, LLC Wright Tree Service Contractor Experience: 3.0 5.0 4.3 Price Schedule: 3.3 4.0 2.7 Resumes for Key Personnel: 3.7 3.7 4.7 References: 3.7 5.0 4.7 Interview (if applicable): 0.0 3.3 2.3

Score Total 13.7 21.0 18.7 Reviewer 1

ArborWorks, LLC Asplundh Tree Expert, LLC Wright Tree Service Contractor Experience: 3 5 5 Price Schedule: 5 4 3 Resumes for Key Personnel: 3 5 4 References: 4 5 4 Interview (if applicable): 5 4

Score Total 15 24 20 Reviewer 2

ArborWorks, LLC Asplundh Tree Expert, LLC Wright Tree Service Contractor Experience: 3 5 4 Price Schedule: 3 4 2 Resumes for Key Personnel: 4 3 5 References: 3 5 5 Interview (if applicable): 5 3

Score Total 13 22 19 Reviewer 3

Arbor Works Asplundh Wright Tree Service Contractor Experience: 3 5 4 Price Schedule: 2 4 3 Resumes for Key Personnel: 4 3 5 References: 4 5 5 Interview (if applicable):

Score Total 13 17 17