VIRGINIA COMMERCIAL SPACE FLIGHT AUTHORITY

REQUEST FOR PROPOSALS (RFP)

Issue Date: 2/24/2026

Subject: RFP 26.200300-020-020

Title: Launch Team Maintenance Facility Design-Build

Issuing Organization: Virginia Commercial Space Flight Authority 101 W. Main Street, Suite 602 Norfolk, VA 23510

Location of Work: Mappsville Facility

13249 Lankford Hwy, Mappsville, VA 23407

Proposals will be received until 4/01/2026 4:00 p.m. Eastern time to furnish the scope described herein. Proposals shall remain valid for 90 days from the date submittals are due.

The following attachments require additional handling provisions and acknowledgement of non-disclosure terms:

1. Attachment I – Launch Team Maintenance Facility 30% Design Drawings

2. Attachment J – Mappsville Lead Paint Survey Report

3. Attachment K – Building Engineering Evaluation Report

4. Attachment L – Environmental Site Assessment

To access these attachments, send a request to solicitations@vaspace.org and reference RFP 26.200300-020-020 in the subject line of the e-mail. A secure SharePoint link will be provided by e-mail to access the applicable documents.

VCSFA is not obligated to pay any costs incurred by the Offeror in preparing or submitting an offer to this RFP.

Certification:

In compliance with this RFP and all conditions imposed in this RFP, the undersigned firm hereby offers and agrees to furnish all services in accordance with the attached signed proposal or as mutually agreed upon by subsequent negotiation, and hereby certifies that all information provided below and in response to this request for proposal and any schedule attached hereto is true, correct, and complete.

Name and Address of Firm:

By: ______________________________________ _______________________________________ Authorized Signature/Title Date Printed Name

Email Phone Number mailto:solicitations@vaspace.org

Virginia Commercial Space Flight Authority

VCSFA RFP 26.200300-020-020

Launch Team Maintenance Facility Design-Build

TABLE OF CONTENTS

PAGE

I. PURPOSE 2

II. STATEMENT OF NEEDS 2

III. REQUEST FOR PROPOSAL AND PROJECT SCHEDULE 6

IV. PROPOSAL PREPARATION AND SUBMISSION INSTRUCTIONS 6

V. EVALUATION AND AWARD CRITERIA 8

VI. GENERAL TERMS AND CONDITIONS 9

VII. OTHER TERMS AND CONDITIONS 9

VIII. ATTACHMENTS 10

I. PURPOSE

Virginia Commercial Space Flight Authority (“VCSFA” or “Virginia Spaceport Authority” or “VSA”) is requesting proposals for renovations of its industrial complex located at 13249 Lankford Hwy, Mappsville, VA, generally referred to as the Launch Team Maintenance Facility Design-Build. This Request for Proposal identifies the operational, environmental, and infrastructure requirements for renovating a portion of this facility. The renovations must support company launch team personnel and associated staff.

This project involves the full design and construction of an approximately 22,000 square foot interior renovation within an existing commercial/industrial building. The goal is to create a functional, code-compliant facility to support aerospace technicians and Operations and Maintenance (O&M) engineers, while also providing updated restrooms and general office spaces to accommodate a total occupancy of approximately 70 personnel.

The recently purchased building currently supports aerospace office functions but lacks the infrastructure, Mechanical, Electrical, and Plumbing (MEP) systems, and structural envelope reliability needed for future operations. See Attached Lead Paint Survey Report, Building Engineering Assessment, and Environmental Site Assessment for information on existing conditions.

Note: VCSFA is a political subdivision of the Commonwealth of Virginia and is exempt from the Virginia Public Procurement Act.

II. STATEMENT OF NEEDS

The Design-Build Offeror shall deliver a turnkey renovation that meets functional, aesthetic, and performance standards for aerospace technical operations; provide a safe, code-compliant, and efficient workspace; integrate modern building systems (Heating, Ventilation, and Air Conditioning (HVAC), electrical, plumbing) that meet both office and light industrial needs;

include appropriate environmental, health, and safety (EHS) provisions for technical work areas;

and deliver the project on time and within budget.

The Design-Build Offeror shall develop, design, and construct approaches that are both scalable and value-engineered to remain within the established budget. Work must follow applicable National Electric Code (NEC) NFPA, OSHA, and The Americans with Disabilities Act (ADA) standards, and environmental regulations.

A. Professional Design Services

The Design-Build Offeror shall provide complete architectural and engineering design services in accordance with the attached Design Criteria, including but not limited to:

• Concept Design and Space Planning.

• Programming meetings with VCSFA to confirm functional needs.

• Zoning, code, and occupancy analysis.

• Space layouts for technician bays, engineering offices, restrooms, and support areas.

• Architectural Design.

• Floor plans, reflected ceiling plans, interior elevations, and finish schedules.

• ADA compliance, life safety, egress, and accessibility design.

• Integration of durable, low-maintenance interior finishes appropriate for technical use.

• MEP & Structural Engineering.

• HVAC: System design for comfort, ventilation, and equipment cooling as required.

• Plumbing: Design of new restrooms to serve 70 occupants per code and any additional service sinks or technical area utilities.

• Electrical: New lighting layout, power distribution for office and technical zones, and energy-efficient fixtures.

• Fire Protection: Coordination of sprinkler and alarm systems.

• Telecommunications/Data: Pathways only.

• Structural: Assess existing framing for any added loads (e.g., rooftop units, new partitions, or mezzanines).

• Permitting and Approvals.

• Preparation of construction documents for local building department as needed.

• Coordination with the Authority Having Jurisdiction (AHJ), Accomack County.

• Ensure compliance with applicable codes, National Fire Protection Association (NFPA) standards, Occupational Safety and Health Administration (OSHA) requirements, and aerospace operational protocols.

B. Launch Team Space Build Out Scope of Work

Design-Build of mixed-use space for launch team technicians and associated personnel including architectural, electrical, mechanical, plumbing, fire safety, and other disciplines required to achieve Certificate of Occupancy in alignment with the attached conceptual plans, design criteria specifications, and the following statement of needs:

1) Existing Conditions Demolition

• Offsite disposal shall be the responsibility of the contractor.

• Remove all existing HVAC, conduit, piping, etc. to achieve an empty shell.

• Remove concrete/steel bollards and guard rails.

• Selective demolition of existing partitions, ceilings, flooring, and MEP where needed.

• Protection of existing structure and systems to remain.

2) Lead Abatement for the renovated space covered under this scope, as required. Reference the attached Mappsville Lead Paint Survey Report.

3) Relocation of Existing Water Service

• Existing functional water supply enters facility where noted on Drawings and shall be moved to new location as indicated without significant interruption to building service.

• Existing plumbing systems are of mixed materials installed at different times with differing levels of functionality.

• Domestic water well enters building through a 3” main.

• Drain lines in this space, where known, are cast iron and flow to a functional sewage treatment system outside the scope of this work.

4) Walls and ceiling cleaned, patched and painted.

5) Floors cleaned, repaired, and sealed.

6) Energy efficient Light-Emitting Diode (LED) lighting to support activities.

7) Fire detection system as necessary to align with code.

8) Fire separation to adjoining spaces per code.

9) Installation of new overhead and man doors to exterior. Locate and fabricate openings for door installations.

• Insulated roll up/coiling door

• 3’-0” X 6’-8” Man doors

10) Electrical: Design-build electrical to support stepdown/branch circuitry as required to accomplish this scope of work.

• Reference Design Criteria for requirements and intent.

• Fire-rated room construction per NFPA 70 (NEC) and local code, including clearances, egress, labeling, and arc flash compliance.

• Dedicated grounding and bonding.

• Conduits and/or pathways to support scope.

• HVAC or mechanical ventilation for electrical equipment heat dissipation.

11) Information Technology

• Establish minimal pathways within the area to support operational networking and data systems.

12) HVAC

• Installation of new systems to ensure personnel comfort and support activities and material temperature requirements. Reference attached design criteria for requirements of each space.

13) Operations & Maintenance Area

• Modern office spaces, including collaborative and administrative areas for personnel.

• Finishes, colors, and appliances per the attached design criteria.

• Bathrooms per attached design criteria.

• Installation of new restrooms with fixtures, toilet partitions, accessories, and finishes, per ADA and plumbing code.

• Lighting to support warehouse and office activities.

• Breakroom per attached design criteria (Bid Option -see Pricing Form).

• IT and Access Control System (ACS) scope specific to customer usage of space excluded.

14) Systems testing and commissioning (HVAC, electrical, plumbing, and fire).

15) As-built drawings and O&M manuals.

16) AHJ inspections and Temporary Certificate of Occupancy from Accomack County

Building and Zoning.

17) Final walkthrough and punch list completion.

C. General

1) The Design-Builder shall provide all supervision, labor, materials, equipment, tools, hoisting, transportation, disposal, design, permits, licenses, fees, bonds, warranties, and guarantees for the execution of this scope of work.

2) Design-Builder shall be responsible for proper offsite disposal of all materials resulting from this scope of work.

3) Design-Builder shall provide a detailed project schedule no later than two weeks following award.

4) Design-Builder shall participate in a kick-off meeting no later than two weeks following contract award.

5) Design-Builder shall provide weekly contractor tag-up meetings on-site or virtual.

6) Design-Builder shall conduct a final construction walk-through prior to VCSFA acceptance.

D. Deliverables

1) Design reports and meeting minutes

2) Preliminary and final design drawings (concept through construction documents submitted at 60%, 90%, and Issue for Construction (IFC))

3) Updated budget estimates and cost tracking at each design submittal level

4) Construction schedule (Gantt chart format)

5) Quality assurance/quality control (QA/QC) documentation

6) Final as-built documentation and O&M manuals

E. Exclusions

1) Furniture, Fixtures & Equipment (FF&E) unless noted

2) Hazardous materials abatement (except lead) unless discovered and separately authorized

3) Offsite infrastructure upgrades

F. Quality & Safety

1) Work shall conform to local building codes, ADA, NFPA, and OSHA regulations.

2) Adherence to ISO 9001 and AS9100 quality principles where applicable to aerospace environments.

3) Design-Builder shall implement a site-specific safety plan during construction, in accordance with VCSFA safety standards.

III. REQUEST FOR PROPOSAL AND PROJECT SCHEDULE

1. Request for Proposal

a. Release of Solicitation: 2/24/2026

b. Mandatory Site Visit: 3/11/2026 1:00 p.m. Eastern time

If you intend to attend the site visit, please contact Andrew Jorgensen a minimum of one

(1) day before the event. Details will be given at that time. They can be reached at Andrew.jorgensen@vaspace.org. All other communication related to this RFP shall be addressed to solicitations@vaspace.org.

c. Questions must be submitted no later than 3/17/2026, 4:00 p.m. Eastern time.

d. Proposals are due 4/01/2026 4:00 p.m. Eastern time.

2. Desired Project Completion Date: 12/18/2026

IV. PROPOSAL PREPARATION AND SUBMISSION INSTRUCTIONS

A. GENERAL REQUIREMENTS:

1. Response

a. In order to be considered for selection, Offerors must submit an electronic proposal by the date and time noted above and on the cover of this solicitation.

b. Receipt of an electronic proposal shall be used to determine timeliness.

c. Proposals must be submitted to solicitations@vaspace.org.

2. Proposal Preparation

a. Proposals must be signed by an authorized representative of the Offeror.

b. All information requested must be submitted. Proposals shall be organized as outlined.

c. All pages of the proposal should be numbered, and each paragraph in the proposal should reference the page number and paragraph number (as appropriate) of the corresponding section of the RFP. Information that the Offeror desires to present that mailto:Andrew.jorgensen@vaspace.org does not fall within any of the requirements of the RFP should be inserted at an appropriate place or be attached at the end of the proposal and designated as additional material. Proposals which are not organized in this manner risk elimination from consideration if VCSFA is unable to find where the RFP requirements are specifically addressed.

d. Proposals should be prepared simply and economically, providing a straightforward, concise description of capabilities to satisfy the requirements of the RFP. Emphasis shall be placed on completeness and clarity of content.

e. Proposal Preparation Costs: The Offeror is responsible for all costs of proposal preparation. VCSFA is not liable for any cost incurred by an Offeror in response to this

RFP.

f. Proposal shall remain valid for ninety (90) days from date of submission.

3. All Proposals Shall Include:

a. Cover sheet of this RFP - filled out as required and signed by an authorized representative of the Offeror.

b. VCSFA Business Certificate and W-9 - Attachments A and B respectively.

c. Exceptions to RFP or Terms and Conditions - Attachment H

d. Executive Summary – A concise overview of the proposed approach, highlighting how it meets or exceeds the scope requirements, and addresses any project risks.

e. Capability and Experience of the Offeror

• Provide an organizational chart showing the companies that comprise the Offeror’s design and construction teams and the key personnel for all Scopes of Work outlined in the Statement of Needs. Identify the legal/contractual relationship between firms (prime contractor, subcontractor, joint partnership, etc.)

• If the Offeror’s team is a combination of two firms (e.g. a general contractor and separate Architect/Engineer), discuss any history of collaboration on past projects, particularly if the firms have performed on previous contracts as a Design-Build team.

• Provide an overview of the Offeror’s qualifications to perform the work, including relevant experience, technical competencies, and management capabilities. The response should demonstrate the Offeror’s ability to successfully execute projects of similar scope and complexity. Include descriptions of 3-5 relevant projects that highlight the firm’s capability to manage, deliver, and support work of this nature. Of particular interest are past Design-Build projects relevant to this RFP. VCSFA may request prior customer contact information to contact for a reference regarding past performance.

• Describe the qualifications and experience of key personnel for the design and construction Work. List specific experience on relevant past projects for each key personnel from the design and construction teams; cross reference with the firm’s relevant past projects listed above.

• Discuss firm’s financial stability and capacity to perform the work, including bonding capacity, insurance, and access to capital.

f. Technical Approach - Detailed methodology of how the contractor will execute each Scope of Work outlined in the Statement of Needs. This should be inclusive of any tools and technology to be utilized. Description shall include but not be limited to:

• Approach to coordination between VCSFA, construction contractor and

Architect/Engineer (Design-Build Team) with VCSFA to ensure cohesion and transparency throughout all phases of the project

• Approach to staying within the project budget, including but not limited to providing periodic cost estimates and value engineering services

• Preliminary design ideas, value management options, and/or innovative ideas and creative solutions for meeting project objectives

a. Note: The Offeror’s proposal must comply with the attached VCSFA plans and design criteria. If the Offeror has proposed ideas or suggestions that diverge from VCSFA plans and design criteria, the Offeror shall state them separately from their base project approach as value management options and clearly explain why the modification(s) would bring value to VCSFA in terms of cost, quality, maintenance, schedule/time, and/or life cycle advantages.

• Quality assurance and control plan

• Subcontracting plan including potential subcontractors and material suppliers

f. Project Price – Pricing with elemental breakout, in accordance with Attachment D.

g. Project Schedule – Detailed timeline identifying key tasks/milestones, task durations, final project completion, and any mitigation strategies for potential delays. Additionally, include completed Attachment E Schedule Form in this section.

h. Assumptions and Risks.

a. Assumptions. Offeror shall submit a detailed list of all assumptions upon which the fixed price and schedule are based. Assumptions shall be specific, factual, and directly related to scope definition, existing conditions, access, utilities, phasing or VCSFA-furnished information.

b. Risks: Offerors shall identify known or perceived risks, uncertainties, or information gaps that could affect cost, schedule or performance. For each risk identified, describe the nature of the risk, whether the risk is Contractor-controlled, Owner-controlled or shared, and the potential cost or schedule impact.

c. Assumptions and risk disclosures submitted with the proposals are for evaluation and informational purposes only and shall not modify, limit, or qualify the Offeror’s obligations under this RFP or the resulting Contract unless expressly incorporated into the Contract by VCSFA.

i. Proposals/quotes of lower-tier subcontractors, if any.

V. EVALUATION AND AWARD CRITERIA

Proposals will be evaluated based on best overall value with the following criteria, in order of priority:

• Technical Approach, including Offeror’s project understanding and methodology for executing the Statement of Needs for this RFP and creative solutions that increase quality and reduce cost, risk, and/or schedule.

• Capability and Experience of the Offeror, including its track record on similar commercial projects.

• Project Price, including the reasonableness and realism of proposed pricing and alignment with VCSFA’s budget.

• Ability to meet VCSFA’s requested project completion schedule with minimal disruption.

Proposals that are not in compliance with specifications will not be considered. Proposals shall be evaluated by VCSFA based on the above specific criteria and completeness, relevance, and quality of the Offeror’s responses to the RFP and the specific proposal requirements.

VCSFA reserves the right to reject any and all proposals; to waive minor informalities in proposals or request additional information from Offerors; or to select the proposal that in VCSFA’s judgment best accomplishes the purpose of the request.

Discussions or Oral Presentation. VCSFA may choose to engage highly ranked Offerors after the proposal evaluation stage to participate in discussions and/or oral presentations, during which Offeror may be asked to clarify or elaborate on aspects of their proposals. Offeror evaluations and rankings may be further modified based discussions/oral presentations.

Negotiations. VCSFA will select one or more Offerors that it deems to be fully qualified and best suited based on the evaluation of proposals and any additional discussions/oral presentations, in accordance with the criteria included in this RFP. VCSFA may then conduct negotiations with the Offerors so selected. VCSFA shall consider price, but it will not be the sole determining factor in the selection. Negotiations may result in mutually agreed upon modifications of the RFP and/or the Offeror’s proposal. After VCSFA conducts negotiations with each Offeror so selected, VCSFA shall select the Offeror that, in its opinion, presents the best overall value to VCSFA.

VCSFA may cancel this RFP or reject Proposals at any time before the award and is not required to furnish a statement of the reason VCSFA did not deem a particular Offeror the most advantageous. Should VCSFA determine in writing and in its sole discretion that one Offeror clearly offers the best value to VCSFA, VCSFA may negotiate a contract or award a contract without further negotiation to that Offeror.

Award. The award will be for a contract that provides a firm fixed price to complete all the Work that is expressly required by and can be reasonably inferred from the Statement of Needs, incorporating by reference all plans, specifications, requirements, terms, and conditions of this RFP and the Offeror’s Proposal as negotiated. The contract shall be awarded to the firm offering overall best value to VCSFA.

VI. GENERAL TERMS AND CONDITIONS

The following terms and conditions are incorporated into this solicitation:

• Attachment F– VCSFA Terms and Conditions

• Attachment G– VCSFA Special Requirements

By submitting a proposal, the offeror confirms acceptance of these terms as well as any other terms and conditions contained in this RFP. Any exceptions to these terms should be identified in accordance with Attachment H

VII. OTHER TERMS AND CONDITIONS

1. In accordance with the Virginia Fair Employment Contracting Act, Va. Code Sec. 2.2- 4200 et seq., the Contractor agrees as follows:

a. The Contractor will not discriminate against any employee or applicant for employment because of race, religion, color, sex, national origin, age, disability, or other basis prohibited by state law relating to discrimination in employment, except where there is a bona fide occupational qualification reasonably necessary to the normal operation of the Contractor. The Contractor agrees to post in conspicuous places, available to employees and applicants for employment, notices setting forth the provisions of this nondiscrimination clause, including the names of all contracting agencies with which the Contractor has contracts of over $10,000.

b. The Contractor, in all solicitations or advertisements for employees placed by or on behalf of the Contractor, will state that such Contractor is an equal opportunity employer. However, notices, advertisements and solicitations placed in accordance with federal law, rule or regulation shall be deemed sufficient for the purpose of meeting the requirements of this section.

c. If the Contractor employs more than five employees, the Contractor shall

(i) provide annual training on the Contractor’s sexual harassment policy to all supervisors and employees providing services in the Commonwealth, except such supervisors or employees that are required to complete sexual harassment training provided by the Department of Human Resource Management, and (ii) post the Contractor’s sexual harassment policy in (a) a conspicuous public place in each building located in the Commonwealth that the Contractor owns or leases for business purposes and (b) the Contractor’s employee handbook.

d. The Contractor shall include the provisions of subdivisions a, b, and c above in every subcontract or purchase order of over $10,000, so that those provisions will be binding upon each subcontractor or vendor.

2. The Contractor agrees to comply with all applicable federal and state laws and regulations pertaining to information security and data privacy.

3. Request to Protect Records from Public Disclosure

Information which you desire to make available to VCSFA but which you believe should be exempted from disclosure, such as a trade secret, proprietary information, or other confidential information, should clearly by identified and designated as such, stating in writing why protection of that information is needed. The Respondent should make a written request to solicitations@vaspace.org. The written request shall:

a. Specify the applicable Code of Virginia exemption (such as Va. Code Sec. 2.2-3705.6(24)), upon the submission of the materials for which protection is sought.

b. Identify specifically and conspicuously the data or other materials for which the protection is sought (requesting protection for the entire response does not comply with this requirement and such request will be rejected); and,

c. State the reasons why protection is necessary.

Failure to take such precautions prior to submission of information may subject confidential information to disclosure under the Virginia Freedom of Information Act.

VIII. ATTACHMENTS

Attachment A – VCSFA Business Certification Attachment B – W-9 Form Attachment C – Design Criteria Package Attachment D -- Pricing Form Attachment E – Schedule Form Attachment F – VCSFA Terms and Conditions Attachment G – VCSFA Special Requirements Attachment H – Exceptions to VCSFA RFP and Terms and Conditions https://marsspaceport.sharepoint.us/sites/CTR-Staff/Solicitations/24.891138-000-012%20Pad%200A%20ISI%20Examinations/RFP%20Docs/solicitations@vaspace.org

The Following attachments require additional handling provisions – see RFP cover page for instructions.

Attachment I – Launch Team Maintenance Facility Drawings Attachment J – Mappsville Lead Paint Survey Report Attachment – K Building Engineering Evaluation Report Attachment – L Environmental Site Assessment

Dear Valued Supplier, We request that you complete the following information in order to be added the approved suppliers list with Virginia Commercial Space Flight Authority (VCSFA). Please return this form as soon as possible.

Company Name Company Name Street Address Street Address City City State Zip State Zip

Cage Code

President: CFO:

No. of Employees:

If Subsidiary, name of Parent:

Signature:__________________________________ Title:

Date:

Vendor ID: Classification: __ __ __ __ __ __ __ __

Export/Import Certification

(NAICS)

A. OFFEROR (____) is, (____) is not a “U.S. Person” as defined in the ITAR 22 CFR Part 120.15 and EAR 15 CFR 772.

B. OFFEROR (____) is registered, (____) is exempt from registration, (_____) is not registered with the U.S. Department of State, Directorate of Defense Trade Controls per ITAR 22 CFR Part 122.1 (a) and (b). Expiration Date of Registration (________________) C. OFFEROR (____) will obtain the necessary export authorization prior to the release of controlled technical data or other defense articles provided by VCSFA for the purpose of procurement to any Foreign Person in or outside of the United States.

In the event this effort contains controlled technical data within the definition of the International Traffic In Arms Regulations (ITAR), it is subject to the control laws of the U.S. Government. Transfer of this data by any means to a Foreign Person, whether in the United States or abroad, without an export license or other approval from the U.S. Department of State, is prohibited. Suppliers shall ensure any lower tier participants are made aware of this requirement.

Additionally, for service type orders, the supplier is advised that due to the nature of work performed by Virginia Commercial Space Flight Authority, it is anticipated that any services performed under this contract may include exposure to defense articles. As such, only U.S. Persons may work on any resultant order. The supplier is responsible for ensuring compliance with this requirement, and for flowing down the requirement to lower tier participants.

ORDERS MAY NOT BE PROCESSED UNTIL WE HAVE RECEIVED THE ABOVE INFORMATION

Company Addresses Order to: Remit to:

ITAR 22 CFR 120.15 and EAR 15 CFR Part 772 define a U.S. person as a person who is a lawful permanent resident as defined by 8 U.S.C.1101(a)(20) or who is a protected individual as defined by 8 U.S.C. 1324b(a)(3). It also means any corporation, business association, partnership, society, trust, or any other entity, organization or group that is incorporated to do business in the United States. It also includes any governmental (federal, state or local) entity.

Business Status

Pertinent Data

It is the policy of VCSFA that small businesses and companies owned by socially and economically disadvantaged individuals have the maximum opportunity to participate in the performance of contracts awarded by the Commonwealth of Virginia and U.S. Government Federal agencies. Eligibility as a small business is based upon the regulations issued by the Small Business Administration, per Rev. 13, part 121 of the SBA Rules and Regulations.

Fax Number

If so, what year?

Dun & Bradstreet Number:Federal Tax I.D. Number:

Principal product or service:

(Assigned by VCSFA POC)

Printed Name:_______________________________

Internal Use Only

Telephone Number Fax Number

Telephone Number

Has your company ever filed for Bankruptcy?

Years in Business:

Native American-Owned Small Business

Small Business Large Business Non-Profit Business Foreign Business Historically Black College & University or Minority Institution

Small Disadvantaged Business Women-Owned Small Business HUBZone Small Business Veteran Owned Small Business Service Disabled Veteran Owned Small Business Nonprofit Agency for Blind/Handicap

08/01/2018

OFFEROR (____) is, (____) is not presently debarred, suspended, proposed for debarment, or declared ineligible for the award of contracts by any State or Federal agency.

NAICS:

Does your organization hold any State or GSA Contracts? Yes No If yes, what is the Contract Number? ________________________________

Attachment A - VCSFA Business Certification

ATTACHMENT B

Table of Contents

1.0 INTRODUCTION AND GENERAL REQUIREMENTS

1.1 REFERENCE DOCUMENTS

2.0 ARCHITECTURAL

2.1 EXTERIOR

2.1.1 Exterior Wall Systems

2.1.2 Exterior Personnel Doors

2.1.3 Overhead Coiling Doors

2.2 INTERIOR FINISHES

2.2.1 Interior Walls

2.2.2 Interior Finishes

2.2.3 Interior Ceilings

2.2.4 Interior Doors

Mappsville Launch Team Maintenance Facility (LTMF)

Virginia Spaceport Authority / Mid-Atlantic Regional Spaceport

Launch Team Office and Shop Space Design Criteria

ATTACHMENT C

2.2.5 Interior Door Hardware

2.3 OPEN SHOP SPACE…

2.3.1 Concrete

2.4 OPERATIONS AND MAINTENANCE OFFICE

3.0 STRUCTURAL

3.1 DESIGN LOADS

3.1.1 Wind

3.1.2 Seismic

3.1.3 Snow

3.1.4 Roof Live

3.1.5 Roof Collateral

3.1.6 Floor Live Loads

3.2 SUBSTRUCTURE

3.2.1 Slabs on Grade

4.0 MECHANICAL

4.1 HVAC DESIGN CRITERIA

4.1.1 Ventilation/Air Change Rate/Cleanliness Requirements

4.1.2 Outdoor Conditions

4.1.3 Design Loads

4.1.4 Applicable Codes and Standards

4.1.5 General Requirements

4.2 MECHANICAL SYSTEM DESCRIPTION

4.2.1 Project Overview

4.2.2 Systems and Equipment Overview

4.2.3 Temperature Controls

5.0 PLUMBING

5.1 DOMESTIC WATER SYSTEMS

5.3 PLUMBING FIXTURES

6.0 FIRE PROTECTION

7.0 ELECTRICAL

7.1 ELECTRICAL SERVICE

7.2 POWER DISTRIBUTION

7.3 RECEPTACLES

7.4 TRANSIENT VOLTAGE SURGE SUPPRESSION

7.5 GROUNDING

7.5.1 Power System Grounding

7.5.2 Bonding

7.6 FIRE DETECTION AND ALARM SYSTEMS

7.7 FACILITY LIGHTING & ILLUMINATION

7.7.1 Shop Lighting

7.7.2 Room Lighting

7.7.3 Emergency Lighting

7.7.4 Exterior Lighting

7.8 COMMUNICATIONS REQUIREMENTS

7.8.1 General Layout

8.0 APPENDICES

APPENDIX B – DRAWINGS

1.0 INTRODUCTION AND GENERAL REQUIREMENTS

The Virginia Spaceport Authority is renovating an approximately 150,000 square foot existing structure to serve as a Launch Team Maintenance Facility (LTMF) site in Accomack County, Virginia, for use by Virginia Spaceport Authority Employees for Offices, Operations and Maintenance Shops, and Logistics Warehouse Space in support of various MARS programs including 4 launch complexes and various GSE equipment.

The existing building consists of a series of pre-engineered metal buildings that will be divided into several interior spaces such as launch team shop, logistics warehouse and offices, office spaces, restrooms, and payload and vehicle processing spaces as shown on project conceptual drawings. The focus of the design criteria will consist of the open shop area, tech ops office space, breakroom, private office, shop entryways, loading dock, fabrication shop, restrooms and storage areas; other sections of the facility will be addressed under separate design criteria.

The final building designers shall coordinate with Virginia Spaceport Engineering, Project Management, & Operations teams for final fit-out needs or improvements to the areas identified in the scope of work as outlined in the RFP.

Although the base design criteria package does include provisions for the project area to be climate controlled, the open office, breakroom, corridor, and private office are intended to be more controlled temperatures than the open workshop, which shall be more of a generalized heating & cooling area. No hazardous material handling, specialty exhaust systems, specialty gases or cryogenic liquids are to be in building.

The electrical service connection shall be supplied from the main electrical room located in the South East electrical room (see Attachment Floor plan)

1.1 REFERENCE DOCUMENTS

The building design shall comply with all applicable federal, state, and local regulations, codes, and ordinances, including but not limited to the currently adopted editions of building, fire, mechanical, plumbing, and electrical codes.

• Virginia Uniform Statewide Building Code

• International Building Code

• International Mechanical Code

• International Plumbing Code

• International Energy Conservation Code

• Minimum Design Loads and Associated Criteria for Buildings and Other Structures

• National Electrical Code (NEC), NFPA 70

• National Electrical Safety Code, NFPA 70E

2.0 ARCHITECTURAL

2.1 EXTERIOR

2.1.1 Exterior Wall Systems

New exterior walls shall match existing exterior finishes and color. Construction methods shall closely match existing conditions where applicable, or as indicated on the final design engineers wall schedules.

2.1.2 Exterior Personnel Doors

All exterior doors will be a minimum 1-3/4” thick, constructed of 16-gauge metal cladding. All exterior doors shall open outward. Emergency exit doors will have panic hardware.

2.1.3 Overhead Coiling Doors

All overhead coiling doors will be a motorized aluminum overhead coiling door. The door and frame shall be wind load rated to a minimum of 30 pounds per square foot.

2.2 INTERIOR FINISHES

2.2.1 Interior Walls

The typical interior wall construction will be of metal studs, standard batt insulation, and gypsum board with a painted finish per specifications below. Restroom walls will be finished with epoxy paint.

Corridor walls, and walls adjacent to the shop area, will be constructed using CMU to match existing wall construction.

2.2.2 Interior Finishes

Interior finishes will have a flame spread rating of 25 or less. Finishes in the office area will follow the schedule on the attached drawings and the below specs:

FINISH SPECIFICATIONS

Finish Type Manufacturer Product Name Product Number Color Notes

Carpet Tarkett Ethos Modular tile, Aftermath II 03026 Merino 23504

Installed in quarter-turn pattern

Base cove Tarkett 4” vinyl base cove 55 Silver Grey

Vinyl Plank Flooring

Karndean

Looselay Plank LVP

LLP111

Boston

41.34x9.84” planks, direct glued with pressure sensitive adhesive

Primary Accent paint

Sherwin Williams Cashmere Eggshell SW 7667 Zircon

Accent Wall Paint Sherwin Williams

Cashmere Washable flat SW 6510 Loyal Blue Washable flat

Trim Paint Sherwin Williams

Emerald Urethane Semi-Gloss SW 7673 Pewter Cast

Ceiling Paint Sherwin Williams Super paint, Flat Flat White

Counter tops Wilsonart HD Laminate 1878k-35 Granito- Amarelo

Cabinet paint Sherwin Williams Cashmere Eggshell SW 6510 Loyal Blue PLAM cabinets may be substituted Shop wall surfaces shall use Zircon.

Floor finishes will follow the finish schedule below:

FINISH SCHEDULE

ROOM NAME FLOOR BASE

WALLS

CEILING CLG. HT. NOTES

N E W S

OPEN SHOP

Resinous Flooring NONE PAINT PAINT PAINT PAINT EX EX

PAINT

CEIING

WHITE

TECH OPS

OFFICE

RESINOUS

FLOORING NONE PAINT PAINT PAINT PAINT AC-L 10’-0”

ADD BATT

INSUL.

ABOVE

TILES

TECH OPS

DIRECTOR

RESINOUS

FLOORING RUBBER PAINT PAINT PAINT PAINT AC-L EX.

ADD BATT

INSUL.

ABOVE

TILES

CORRIDOR RESINOUS

FLOORING RUBBER PAINT PAINT PAINT PAINT AC-L EX.

ADD BATT

INSUL.

ABOVE

TILES

SHOP ENTRY RESINOUS

FLOORING RUBBER PAINT PAINT PAINT PAINT AC-L EX.

ADD BATT

INSUL.

ABOVE

TILES

STORAGE RESINOUS

FLOORING PAINT PAINT PAINT PAINT GYP.

BREAKROOM RESINOUS

FLOORING RUBBER PAINT PAINT PAINT PAINT AC-L EX.

ADD BATT

INSUL.

ABOVE

TILES

MEN’S TOILET RESINOUS

FLOORING RUBBER PAINT PAINT PAINT PAINT AC-L 9’-0”

ADD BATT

INSUL.

ABOVE

TILES

WOMEN’S

TOILET

RESINOUS

FLOORING RUBBER PAINT PAINT PAINT PAINT AC-L 9’-0”

ADD BATT

INSUL.

ABOVE

TILES

COVERED

LOADING

DOCK

SEALED

CONC. NONE PAINT PAINT PAINT PAINT NONE TBD

COMPRESSOR

ROOM

SEALED

CONC. NONE PAINT PAINT PAINT PAINT EX. EX.

FABRICATION

SHOP

RESINOUS

FLOORING NONE EX. EX. EX. EX. FRT EX.

REPLACE

ALL EX. FRT

WITH NEW

MATERIAL

2.2.3 Interior Ceilings

Existing shop ceiling will remain as metal ceiling panels, cleaned and painted according to the schedule above. Operation and Maintenance (O&M) office will be a 2’x2’ suspended acoustic ceiling tile system.

The private office will be a 2’x2’ suspended acoustic ceiling system, Armstrong CALLA High CAC. Ceiling tiles in the breakroom, entry, and restrooms will be Armstong, fissured Tegular Tile, Cortega white. The ceiling grid will be USG white 15/16” ceiling grid system. All ceiling tiles and any metal accessories will be white in color. Existing ceiling grids shall be replaced with a new grid system.

Ceiling tiles in private office shall meet or exceed the below acoustic specifications:

Noise Reduction Coefficient (NRC) = 0.50 to 0.95 recommend: >0.75

Sound Transmission Class (STC) = 15 to 33 recommend: >20

Ceiling Attenuation Class (CAC) = 25 to 35 recommend: >30

2.2.4 Interior Doors

Interior doors will be minimum 1 3/4” thick, 3’-0” x 7’-0”, and either hollow metal or wood (final design drawings will show door requirements). Door height will match all existing opening heights, to be verified on field walkdown.

Hollow Metal Doors: Paint to match door frames

Hardware: Stainless Steel Levers

Hollow Metal Door Frames: Welded, Paint per finish schedule.

All overhead coiling doors will be a motorized aluminum overhead coiling door.

2.2.5 Interior Door Hardware

Door hardware will comply with industry codes and standards. Door hardware will include locks, hardware, electric strikes/latches, heavy-duty door closures, lock cylinders, weather seals, hinges with nonremovable pins, and associated equipment. Contractor will install electric strikes and conveyances as required to support an owner-installed access control-intrusion detection system.

Acceptable manufacturers of door hardware include Sargent and Greenleaf, Von Duprin, Folger-Adams, LCN, Best and Schlage. A complete, final list of hardware groups, models and types will be coordinated with Security. The contractor will coordinate lock cylinder and key systems with the owner's locksmith.

2.3 OPEN SHOP SPACE

2.3.1 Concrete

All interior exposed concrete will be sealed. All other interior concrete shall be cleaned and prepped properly for flooring per finish schedule above. All new exterior concrete will have a broom finish and existing concrete will be repaired and finished to extend the usable life.

2.4 OPERATIONS AND MAINTENANCE OFFICE

All floor finishes in the office space shall follow the finish schedule outline in the attached drawings.

3.0 STRUCTURAL

Design professional shall validate all structural members affected by the intended design do not exceed the allow strength of affected members. Design professionals shall provide reasonable solutions to strengthen any member(s) found to be over stressed.

Areas above the restrooms shall be designed to support HVAC air handlers as determined by MEP engineer. These areas should also be designed to support personal to perform service on equipment used in the space.

CMU walls along the corridor shall be designed to withstand an impact from a forklift, alternately guards may be placed to reduce damage to the walls.

3.1 DESIGN LOADS

3.1.1 WIND

Wind loads shall be calculated in accordance with the currently adopted edition of ASCE 7 using the following parameters:

• Ultimate Wind Speed, Vult = 125 mph

• Nominal Wind Speed, Vasd = 97 mph

• Exposure Category = C

• Occupancy Risk Category = II

3.1.2 Seismic

Seismic loads should be calculated in accordance with the currently adopted edition of ASCE 7 using the following parameters:

• 1-second mapped acceleration, S1 = 0.036

• Short duration mapped acceleration, Ss = 0.1

• 1-second design acceleration, Sd1 = 0.052

• Short duration design acceleration, Sds = 0.092

• Importance factor = 1.0

• Site Class = D

• Seismic Design Category = A

3.1.3 Snow

Snow loads shall be calculated in accordance with the currently adopted edition ASCE 7 using the following parameters:

• Ground Snow Load = 15 psf

3.1.4 Roof Live

Live loads shall be calculated in accordance with the currently adopted edition of ASCE 7 with a minimum live load of 20 psf, with reductions as allowed by Code.

3.1.5 Roof Collateral

Collateral roof loads shall include appropriate allowance for ductwork, lighting, electrical components and conveyances, fire protection sprinkler piping, and other systems as required.

3.1.6 Floor Live Loads

Slaps on grade shall be designed for AASHTO H-20 truck wheel loads. Any additional heavy concentrated loads (stanchions or floor mounted equipment) that exceed H-20 wheel loads shall be coordinated with VSA. (Not Applicable – No new exterior concrete that will receive vehicular traffic)

3.2 SUBSTRUCTURE

3.2.1 Slabs on grade

Exterior equipment foundations should be designed at depth of at least 1.5 foot below final grade, to prevent erosion and be below frost line.

4.0 MECHANICAL

4.1 HVAC DESIGN CRITERIA

Occupied Mode:

Summer: 73 (+/- 3) °F DB

Winter: 68 °F DB

Unoccupied Mode:

Summer: 82 °F DB

Winter: 64 °F DB

4.1.1 Ventilation/Air Change Rate/Exhaust Air

The table below provides an overview of the heating, cooling, and exhaust requirements of the enclosed spaces in the project.

Spaces Cooling Heating Exhaust Open Shop Space Yes Yes No Tech Ops Office Space Yes Yes No Restrooms Yes Yes Per ASHRAE 62.1 Corridor Yes Yes No Breakroom Yes Yes No Tech Ops Director office Yes Yes No Shop Entry Yes Yes No Clean Room* Yes Yes No Fabrication Shop Yes Yes TBD Shop Air Room Yes Yes As code requires

4.1.2 Outdoor Conditions

The following parameters will be used for the design of the HVAC system:

• Location: Mappsville, Virginia

• ASHRAE Climate Zone 4A

• Summer: Dry bulb and mean coincident wet bulb (1% column): 88.1°F DB/75.9°F WB

• Winter: Winter design temperature (design 99%): 22.2°F

4.1.3 Design Loads

Heating and cooling load calculations and equipment selection will comply with ASHRAE 62.1 and ASHRAE 90.1 as follows:

4.1.3.1 Thermal Transmittance (U-Factor)

Mechanical system and building envelope will comply with the ASHRAE 90.1.

4.1.3.2 Heat Gain from Equipment

Heat gains from the lighting systems and equipment will be included and will be equal to the actual heat dissipation to the space.

4.1.4 Applicable Codes and Standards

The mechanical design for logistics space shall be governed by the following standards:

• Virginia Uniform Statewide Building Code, Current version

• International Building Code, Current version

• International Mechanical Code, Current version

• International Plumbing Code, Current version

• International Energy Conservation Code, Current version

4.1.5 General Requirements

All mechanical motors shall be standard efficiency.

Open Shop area ductwork shall be lightweight fabric ducting (e.g., DuctSox) with even distribution of air throughout facility. Alternates allowed for owner concurrence.

Open office area, corridor, breakroom, private office, shop entries, and restroom ductwork shall be ridged duct with even distribution of air throughout.

The maximum allowable flexible duct length shall be limited to 6’. All flexible ductwork shall be installed in accordance with SMACNA standards. Alternates allowed at owner concurrence.

Manual volume dampers shall be provided at each duct branch leading to a diffuser.

Duct pressure classification shall be as follows:

• Supply ducts: 2” positive, class ‘A’ sealed

• Exhaust ducts: 1” negative, class ‘C’ sealed

• Return ducts: 1” negative, class ‘A’ sealed

All ductwork shall be fabricated in accordance with SMACNA standards. Condensate from each air handling unit shall be piped to a drywell.

Flexible connections shall be provided between each duct and the air handling unit or fan that it is connected to.

Air handling equipment basis of design preferred to be Carrier, however other manufactures will be acceptable.

All HVAC equipment shall be provided with motor starters or VFDs as applicable.

Duct smoke detectors shall be provided at the inlet and discharge to each air handling unit per applicable codes.

Materials summary:

• Warehouse interior area ducts - Fabric air duct with suspension system per manufacturer’s recommendation.

• All other ducts - galvanized steel to comply with SMACNA standards.

4.2 MECHANICAL SYSTEM DESCRIPTION

4.2.1 Project Overview

The existing shop area is approximately 12,000 square feet of conditioned space.

The bid option open shop is approximately 900 square feet of conditioned space

The office space consists of an open office, restrooms, break room, entry vestibules, and private offices and is approximately 5,200 square feet of conditioned space.

4.2.2 Systems and Equipment Overview

The shop space and open office area will be provided with a heating and cooling system consisting of a single zone, variable volume, packaged DX unit, one unit for each space, located on a housekeeping pad on grade next to the building.

The packaged DX units will have an economizer section, MERV 8 filters, MERV 15 filters, DX cooling coil, variable speed supply fan and electric heat in the reheat position. Supply duct distribution will utilize sheet metal duct with insulation and weatherproof jacket to the building, the interior duct will be distributed through the production area utilizing a fabric duct system. Return air will utilize sheet metal duct with insulation and weatherproof jacket. A wall-mounted barometric relief damper will be in one of the walls of the area to relieve excess pressure in the space.

Private office, breakroom and entry shall be heated and cooled by an independent ducted mini slit system.

Supply air distribution will utilize sheet metal duct with R-6 insulation, pressure class 2” wg, seal class A.

Return air will be by sheet metal duct with R-6 insulation, pressure class 1”. Supply diffusers shall be located in the ceiling and return grilles may be located in the ceiling or low return.

The restrooms will be ventilated using an exhaust fan. The exhaust fan will be a single inline centrifugal fan mounted above the ceiling serving the restrooms. The exhaust air distribution will be sheet metal, pressure class 1” and seal class C. Exhaust grilles will be ceiling mounted and an exterior louver with insect screen and backdraft damper will be provided. The exhaust fan shall run while the building is occupied.

4.2.3 Temperature Controls

Controls will be by the manufacturer’s factory matched programmable thermostat for each HVAC system.

A 7 day per week schedule will be programed for occupied and unoccupied mode schedule throughout the year. The restroom exhaust fan will be interlocked with the office area’s packaged DX unit supply fan to be enabled if the packaged unit’s supply fan is on.

5.0 PLUMBING

5.1 DOMESTIC WATER SYSTEMS

The building has an existing water supply connected to the existing building distribution system. Existing Piping is PVC pipe and fittings (to be verified). New piping material will be PVC pipe or Pex and fittings as needed to complete the Scope Hot water service will be generated by an electric water heater located in a dedicated room near the restrooms. Domestic hot water will be provided to lavatories, sinks, and the kitchen. Exposed hot water and hot water piping will be insulated with fiberglass and PVC protective jacket.

5.2 PLUMBING FIXTURES

Plumbing fixtures and trim will comply with ANSI/ASME Standards code requirements for the indicated fixtures in the project. Water closets, urinals, and lavatories will be provided with manually activated controls. Water closets will be 1.6 gallon per flush and floor mounted. Lavatories will be wall mounted.

All urinals, lavatories, and sinks will include low flow water design.

6.0 FIRE PROTECTION

Contractor shall engage a fire protection engineer, licensed in the state of Virginia, to provide permit documents for a delegated-design of a full fire protection system to serve this area of the facility as required per code for utilization of the space.

If suppression is needed, The engineer shall determine the hazard classifications of each space, obtain a current flow test in accordance with the state’s Fire Protection Code, and provide a standard “3-sheet” drawing package. The package shall include a first sheet containing general notes, design criteria, flow test information, material specifications, etc. The second sheet shall indicate the building’s floor plan, with each space indicated and its appropriate hazard classification. The third sheet shall indicate details for sprinkler heads, risers, etc.

If required, as a result of the flow test, the fire protection engineer shall determine the need for a fire pump and provide appropriate information for the design of the fire pump room with appropriate risers.

7.0 ELECTRICAL

7.1 ELECTRICAL SERVICE

The electrical service will be derived from an existing service supplied from a newly constructed electrical room (See drawings). The electrical infrastructure (Cabling/Disconnects/Step Down Transformers/Sub-Panels) shall be fed from the building wide Main Distribution 480V 2000 amp switch gear.

The complete electrical design will comply with applicable requirements…