VC-001-260-003 -PreBid Meeting Minutes.pdf
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- Solicitation number
- BPM058019
- Issued by
- Prince George's County, Maryland
About this file
This is a Pre-Bid Meeting Minutes document issued by the Maryland Department of General Services (DGS) for project VC-001-260-003 concerning replacement of entrance and exit roadway infrastructure at Cheltenham Veterans Cemetery located at 11301 Crain Highway, Cheltenham, Prince Georges County, Maryland. The project requires contractors to furnish all labor, materials, equipment, and services necessary to remove existing asphalt road surface through cutting and milling, then install replacement asphalt roadway to existing grades. The pre-bid meeting was held on August 6, 2026 at 10:00 am, and attendees conducted a site walkthrough to survey the scope of work and submit inquiries. The question deadline was established as August 13, 2026 at 4:00 pm, with all inquiries to be submitted via email to Procurement Officer Samantha Delp and Supervisor Lakecia Dingle. The project is classified as Cost Classification A with a procurement source selection process utilizing written bids, and contractors are required to complete the project within 120 calendar days.
This is a Small Business Reserve solicitation, with contract award to be made to the responsive and responsible bidder submitting the lowest total bid price in accordance with COMAR 21.05.02. Liquidated damages are assessed at $250.00 per day for project delays. A bond requirement applies to this procurement. Minority Business Enterprises are specifically encouraged to respond to this solicitation notice.
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Text version
DEPARTMENT OF GENERAL SERVICES
PRE-BID MEETING MINUTES
DATE & TIME: 10:00 am 8/6/26
DGS PROJECT NO. VC-001-260-003
PROJECT TITLE/ LOCATION: Replace Entrance and Exit Roadway, Cheltenham Veterans Cemetery 11301 Crain Highway Cheltenham, MD 20623
SUBJECT: Pre-Bid Meeting
ATTENDANCE: See Attached Sign-In Sheet
PROJECT COST CLASSIFICATION – A
PROCUREMENT SOURCE SELECTION: Written Bids COMAR 21.05.02 (Contract award to Responsive and Responsible Bidder who submits the Lowest Total Bid price.
CALENDAR DAYS TO COMPLETE THE PROJECT: 120 days
LIQUIDATED DAMAGES: $250.00 per day
“Minority Business Enterprises are encouraged to respond to this Solicitation Notice”
Overview
The purpose of this meeting was to provide a basic overview and to answer any questions from potential bidding contractors regarding this project. The following items represent a general overview of the meeting.
DGS Project Manager explained the bidding process to include: Procurement Officer, Bid Due Date, Small Business Reserve solicitation only. Project Number & Name, Bidder’s Inquires date, Bond requirement and Liquidated Damages. The DGS Project Manager opened discussion on the bidding process to the attendees, and all the attendees were clear on the procurement process.
The DGS Project Manager provided a detailed description of the project scope during pre-bid.
Mr. Hingley opened discussion of the project scope to the attendees, and all the attendees were clear on the logistics of the scope with the exception of the forth coming questions.
The attendees conducted a site walk through in order for the contractor’s to survey the scope of work and to ask any additional questions.
Questions and Answers:
There were a number of questions asked, an Addendum will be issued answering those questions
Question Deadline – The deadline for questions has been established as 8/13/26 at 4:00 pm.
All questions must be via e-mail to Procurement Officer Samantha Delp at Samantha.Delp@maryland.gov and Supervisor Lakecia
Dingle at Lakecia.Dingle@maryland.gov .
mailto:Samantha.Delp@maryland.gov mailto:Lakecia.Dingle@maryland.gov
PRE-BID MEETING MINUTES
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