07 Exhibit F - Transition Budget_508.pdf
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- Solicitation number
- VA-BRCA003-25
About this file
This document is an Exhibit F Transition Budget for a potential management agreement (VA-BRCA003-25) to manage commercial visitor services at Bryce Canyon National Park. The comprehensive transition budget details extensive expenses across multiple operational departments, including Transition Period Labor, Sales and Marketing, Housekeeping, Maintenance, Office and Administrative, Information Technology, Rooms Department, Food and Beverage, and Retail Department. The itemized list covers everything from staff training and IT configuration to guest room furnishings, kitchen equipment, and transportation vehicles, providing a detailed framework for the financial aspects of transitioning hotel management.
The budget serves as a sample template for potential respondents to the Request for Proposals, with the expectation that the final transition budget will be mutually agreed upon by the Owner and Management Company. Key transition expense categories include property management system licensing, staff and guest technology infrastructure, furnishings for guest rooms and public spaces, restaurant and kitchen equipment, and miscellaneous operational necessities like uniforms, licenses, permits, and utility deposits. The document suggests these expenses will primarily be incurred between the Execution Date and Commencement Date of the management agreement.
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VA-BRCA003-25 Exhibit F: Transition Budget Page F-1
EXHIBIT F:
Transition Budget
In accordance with Section 3.28 of this Agreement, the approved Transition Budget for the costs and expenses that will be incurred by the Management Company and reimbursed by the Owner in transitioning the management of the Hotel is presented in this Exhibit F. It is anticipated that most of these expenses will be incurred or committed between the Execution Date and the Commencement Date of this Agreement.
Sample Transition Expenses
This list will be replaced by a Transition Budget agreed upon between the Owner and the Management Company. This list is presented for the information and guidance of respondents to the RFP for VAC-BRCA003-25.
Transition Period Labor Hotel staff including management, administrative, maintenance, housekeeping, food and beverage Management Company transition team FF&E loading & installation IT consulting and configuration Pre-opening management / purchasing fees
Sales and Marketing Transition marketing & sales Web site development Search placement, OTA setup Reservation center training (no fee)
Housekeeping, Laundry, And Housewares Bed and bath linen Commercial laundry equip (washers/dryers) Pressing machine Domestic washer and dryer Supplies/equipment inventory (housekeeping carts, vacuums, mops, walkie-talkies, guest supplies, etc.)
Housewares Shelving
Maintenance Rekey management offices, storage, equipment, safe and departmental bank(s) Tools, equipment, radios Spare parts/hardware inventory Trash receptacles Trash compactor
Office and Administrative Office furniture Office supplies Printing/stationery/forms Collateral – regulatory, safety and marketing Administrative phone/internet/cellphones Office safe Front office guest safety deposit boxes Uniforms
VA-BRCA003-25 Exhibit F: Transition Budget Page F-2
Copier lease Postage meter Hotel licenses, permits and bank accounts Utility account deposits Working capital requirements
Information Technology Property management system (PMS) licensing, set up, configuration & training Server room PMS server and interface POS software hardware server, stations and printers Credit card processing interface Back office software Res system interfaces Main internet and corporate office network connection Employee time clock system Staff computers and printers Hotel administrative network Guest computers and printers Function space AV equipment and set up Inspect / repair guest in-room wired / wireless internet connections Guest public\meeting area wireless internet access Telephone system Security system Meeting room AV
Rooms Department Guest room furnishings (either from current operator or new) (see list) Lobby furnishings Public space art Function space furnishings
Food and Beverage Department Licensing Restaurant furnishings (tables, chairs, tray stands, waiter stations, etc. ) Kitchen equipment (ranges, ovens, grills, refrigeration, steamers, fryers, prep tables, pots, pans etc.)
Bar equipment Janitorial equipment China, linen, cutlery, glassware and serve ware Food and beverage inventories Miscellaneous equipment Serving pieces
Retail Department Retail FF&E - display racks, tables, counters and shelves Retail inventory Point of sale equipment
Other Heavy equipment – plows, mowers, etc.
Transportation: cars , trucks and golf cars
VA-BRCA003-25 Exhibit F: Transition Budget Page F-3
Sample Guest Room Furnishing List Inside door: fire safety/regulatory information Headboard(s) Mattress(es) with bed frame/platform Coverlet Bed scarf Pillow shams Accent pillows Night stands Night stand lamps/shades Wall art Full length mirror Luggage stand Bureau – 3 or 4 drawer Table and/or desk Desk chair Desk lamp Television Mini fridge Guest safe Coffee maker/mini microwave Iron & ironing board Window treatments Blackout draperies Sheer draperies Bathroom Towel shelf/rack Shampoo/conditioner/soap dispensers Shower curtain & liner
| EXHIBIT F: |
| Transition Budget |
| Sample Transition Expenses |
| Transition Period Labor |
| Sales and Marketing |
| Housekeeping, Laundry, And Housewares |
| Maintenance |
| Office and Administrative |
| Information Technology |
| Rooms Department |
| Food and Beverage Department |
| Retail Department |
| Other |
| Sample Guest Room Furnishing List |
File details come from the government source that posted it. Updated .