VA101-17-R-0415-00005003.pdf

Request for Information

CONTRACTOR COMPANY:

RFI REQUESTER: RFI DATE:

PROJECT NAME: Florida National Cemetery DESIGN FIRM:

PROJECT NUMBER:

911CM2025

CONST. PROJECT MANAGER: RFI RESPONDER: RFI DATE RESPONDED:

Requested Information/Clarification:

Site Visit Inquiries

4. What kind of project phasing is required?

Government Response: Bidders shall plan for phased execution of the any facility renovation to permit continued operations or public services before and during construction to include the maintenance facilities, public restrooms, PIC, and committal shelters. Additionally, the cemetery’s irrigation system must continue to function while improvements or modifications are being made to it.

5. When are irrigation upgrades required?

Government Response: Irrigation upgrades to the existing system and for the Phase V expansion area ETO are due at the ETO milestone (1 year from NTP for ETO construction).

6. What are the cemetery’s boundaries?

Government Response: Attachment 2 shows the cemetery’s original land donation boundary and Attachment 3 shows the southern expansion area boundary within an additional land donation.

7. What is the irrigation scope?

Government Response: Make repairs to existing irrigation system as specified in RFP to include the irrigation holding pond (aeration and cleaning). Automate existing irrigation system as specified in the RFP. Expand the existing irrigation system to be able to accommodate the irrigation requirements of the Phase V expansion area in this project to include new wells, pumps, and controls.

8. SOW contains reference to 3 spec sections for GIS/GPS. Are these the latest VA specs?

Government Response: No, Attachments 4 and 5 contain the latest VA specs for GIS/GPS.

May 2, 2018

Bryan BodnerBryan Bodner

CONSTRUCTION REQUEST

FOR INFORMATION

RFI No: ___2

May 15, 2018

9. Is a Green Burial section required?

Government Response: Yes, a Green Burial section needs to be master planned, designed, and built for the Phase V expansion areas. It should be located in a less visible section and shall be 100’ X 150’ with 300 total burial spaces (5’ x 10’ each). This area could be used to accommodate a no vault burial, a no casket burial, a biodegradable casket burial, a cremation with no urn burial, etc. The proposed green burial section would be naturalized landscaping, non-irrigated, and non-mowed. Control grid monuments will be located only on the four corners of the section for basic gravesite layout control by the interment crew.

10. Are Service Seals required at the Committal Service Shelters?

Government Response: No Service Seals will be necessary inside the CSS, the flagpoles at the CSSs serve the same purpose.

11. What is the scope of the CSS repairs?

Government Response: Each CSS shall be slightly different based on bidders assessment, but in general each needs a new single large fan, new paint, pressure washing, wood staining where needed, and gutters and downspouts where needed. CSS G&H need to have the service drives widened (and associated utilities relocation, grading, and modification to existing pavement). CSS A thru D need to have existing wood trellis roofs converted to permanent structures and roofs that match architecture style and materials of existing roof and roofline.

12. What is the scope of the road, curb, and drainage repairs?

Government Response: Bidders should base the 5 miles of pavement, curb, and drainage repairs on condition of existing roads, curb, and gutters/drainage. For pavement, the types of pavement repairs do not need to be mill/overlay but rather whatever is deemed necessary to correct a failure or deficiency, and not result in unsightly repairs.

13. What is the scope of the 3 miles of fencing?

Government Response: Chain link fencing with 3-strand barbed wire outriggers will be constructed at areas described in the RFP (north, south, and west perimeter of the cemetery property and not along the west perimeter main frontage wood line). Fence material shall blend in with surroundings where visible from burial areas. Additionally, a decorative outer entry fence/gate (matching existing entrance fencing style) shall be constructed at the first cemetery entrance off Sumter County Road 476B and be located past the main entrance sign and other landscape features and connects to each side of wood line closest to Road 476B. At both entry and exit lanes, timed automatic gates will be installed that are able to be programmed open during business hours, close when cemetery is closed, and the exit lane gate must be able to automatically open when a car needs to exit.

14. What is the scope of the aprons and canopies for the Maintenance Buildings?

Government Response: The Master Plan scope required in the Solicitation will determine the optimum layouts of the canopy locations but the Maintenance Yard and Mechanics Yard (both sides) at the main Maintenance Complex will be concrete apron. Vehicle and equipment in the yard will be protected by canopy or canopies without lighting or utilities, only gutters and downspout. Height specifications are specified in the Phase II RFP. The maintenance yard at the Satellite Maintenance facility shall be concrete, expanded if possible for more efficient parking and maneuvering (fencing modified), and protected by canopy or canopies without lighting or utilities, only gutters and downspout. Canopy coverage should be maximized. PV should be considered for canopies as well. Existing features and constraints, as well as new layouts, shall be factored into the proposed locations.

15. Where are the material storage bins to be located?

Government Response: Material storage bins (4-bay cast in place concrete structure with canopy and sidewalls) shall be master planned, designed, and built at the main Maintenance Complex and the Satellite Maintenance building. Potential locations were discussed during the 2 May site visit for both locations. Existing features and constraints, as well as new layouts, shall be factored into the proposed locations.

16. What happens to existing Honor Guard space?

Government Response: If a standalone Honor Guard building is proposed, existing Honor Guard space is converted to storage space for the Maintenance Building. Storage space conversion is to be maximized. If an addition is proposed to the existing Maintenance Building to more adequately accommodate the Honor Guard teams with a dedicated entrance, the current Honor Guard space may or may not be part of the proposed design-build solution. If not part of the proposed design-build solution, then the existing space is to be converted to storage space for the Maintenance Building.