Pt 03A--Schedule B - Traverse City, MI.pdf

COMMUNITY-BASED MAY 2017

SOLICITATION FOR OFFERS OUTPATIENT CLINIC SFO No. VA101-15-R-0222

TRAVERSE CITY, MI

Part III: Schedule B – Special Requirements

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Lessor __________ Gov’t. __________ __________ of __________ Pages

PART III

SCHEDULE B -- SPECIAL REQUIREMENTS

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PART III: SCHEDULE B--SPECIAL REQUIREMENTS

SECTION 1: INSTRUCTIONS FOR PRICING THIS SCHEDULE

SECTION 2: GENERAL INFORMATION AND INSTRUCTIONS FOR USERS

SECTION 3: SPECIAL ITEMS FOR THE ENTIRE CLINIC

3.1 PUBLIC ADDRESS SYSTEM

3.2 AUDIO VISUAL, NURSE CALL, AND CODE ONE (BLUE) SYSTEM

3.3 COMMUNITY ANTENNA TELEVISION (BROADBAND) SYSTEM

3.4 SECURITY MANAGEMENT AND CONTROL, AND CENTRALIZED POLICE

SECURITY MANAGEMENT SYSTEMS

3.5 REALTIME LOCATING SYSTEM (RTLS)

3.6 MOTION INTRUSION DETECTOR (MID)

3.7 DURESS ALARM AND EMERGENCY NOTIFICATION SYSTEM

3.8 SECURITY SURVEILLANCE TELEVISION (SSTV)

3.9 INTERCOMMUNICATION SYSTEM

3.10 VIDEO TELECONFERENCING SYSTEM (VTEL)

3.11 ELECTRONIC ACCESS AND DOOR CONTROL SYSTEM

3.12 WIRELESS NETWORK - Public

SPECIAL EQUIPMENT BY FUNCTIONAL AREA

3.13 FUNCTIONAL AREAS

4.2 .. FUNCTIONAL ROOM LIST

SECTION 5: SUMMARY PRICE SHEET

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PART III: SCHEDULE B -- SPECIAL REQUIREMENTS

SECTION 1: INSTRUCTIONS FOR PRICING THIS SCHEDULE

The Offeror shall submit lump-sum pricing for the purchase and installation of special equipment items specified in Schedule B for laboratory and clinic areas. Offers shall be evaluated in accordance with Part I of the Basic Solicitation. All property placed in, upon, or attached to the premises to be leased, and for which the Government pays by means of lump-sum, shall be and remain the property of the Government, and may be removed or otherwise disposed of by the Government.

As part of the rental consideration, the Offeror must include supporting construction, HVAC systems, utilities, and electrical distribution systems for Offeror furnished equipment and VA furnished equipment to be installed in the Outpatient Clinic. The price for each item in Schedule B shall include only the direct costs of obtaining and installing the item. Supporting structure(s) and distribution systems are included in the basic rent. Therefore, no additional costs relating to the distribution of services (including plumbing, sewage or electricity) or supporting construction should be ascribed to the special equipment costs in Schedule B.

Special equipment items for the clinic are listed in Sections 3 and 4 below. Pricing lines have been provided at each item to be included for pricing purposes in the offer. The Offeror is required to identify the total price involved for each line item. Totals for each Department or Service in the clinic must be entered on the Summary Price Sheet in the Schedule B document.

The Schedule B document is available as a convenience to Offerors in the form of an Excel workbook (electronic spreadsheet file). The individual worksheets (spreadsheets) in the file have been linked and formulas have been provided to facilitate computation of extended prices and totals. Electronic files are provided without warranty or obligation on the part of the government as to the accuracy or suitability for use. Users of electronic files shall agree to indemnify and hold the VA harmless from any and all claims, damages, losses and expenses including, but not limited to, attorney’s fees arising from the use of the electronic files.

Offerors are responsible for the accuracy and completeness of the quantities, costs, subtotals, and totals in their proposals.

Items not listed in Schedule B are to be provided by the Lessor as part of the rental consideration. Such items are either specifically called for in the Basic Solicitation (e.g., drinking fountains) or identified in a paragraph specifying an allowance for payment under the provisions of the Basic Solicitation (e.g., telecommunications outlets) and are not identified for pricing purposes in Schedule B.

Estimated quantities have been provided in Schedule B for use in preparation of offers. An adjustment will be made at the time of final inspection on those items specified in Schedule B if there is any deviation between the quantity actually provided and the Government’s estimated quantity.

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SECTION 2: GENERAL INFORMATION AND INSTRUCTIONS FOR USERS

Brand Names: Certain equipment may be identified by make and model. Identification of these items in this Solicitation by a "brand name" description is intended to indicate the quality and characteristics of products that will be satisfactory and is not intended to be restrictive.

Unless clearly indicated in the offer that an "equal" product is offered, the offer shall be considered as offering a referenced brand name product. Offers of "equal" products or equipment will be considered for this award if such product or equipment is clearly identified in the offer and is determined by the Government to fully meet the salient characteristics of the product or equipment named in this Solicitation. The Government's determination as to the acceptability of the "equal" product shall be based on information furnished or otherwise identified in the offer, as well as other information reasonably available to the VA. If the equipment cited in the Solicitation is no longer available, the manufacturer’s currently available equipment that replaces the cited model shall be provided.

Caution to Offerors: The VA is not responsible for locating or securing any information not identified in the offer and not reasonably available to the VA. Accordingly, the Offeror shall furnish with its offer the manufacturer and model of equipment proposed and sufficient descriptive material such as cuts, illustrations, drawings, or other information for the VA to determine whether the product offered meets the specified salient characteristics and establishes exactly what the Offeror proposes to furnish.

Basis of Design: Offerors are advised that room layouts and equipment guide lists used in the development of this solicitation were based on VA PG-18-12, Outpatient (SOC/CBOC) Design Guide and VA PG-18-5, Equipment Guide List. These documents are the basis of design for VA facilities nationwide and may be found in VA’s Technical Library at http://www.cfm.va.gov/TIL/ .

http://www.cfm.va.gov/TIL/

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SECTION 3: SPECIAL ITEMS FOR THE ENTIRE CLINIC

Placement of special systems required by the entire clinic will be shown on telecommunications drawings. Please price as totally installed and provide a unit cost for each items as listed in this Schedule. Adjustments in the contract at the time of approval of the equipment drawings will be made based on prices provided by the Offeror in this Schedule B document.

Specific Telecommunications Systems (all systems must be approved by the Contracting Officer or the Contracting Officer's designee.)

3.1 PUBLIC ADDRESS SYSTEM

Provide a public address system. The system will also allow each area receptionist to address their specific waiting areas. Public address central equipment shall be located in Telephone Equipment Room. System(s) shall be as manufactured by Bogen, JBL, Dukane, or approved equivalent, as updated to most current technology or manufacturer.

3.2 AUDIO VISUAL, NURSE CALL, AND CODE ONE (BLUE) SYSTEM

Provide a complete IP-based nurse call system. System(s) shall be as manufactured by Rauland Borg, General Electric, Simplex, or approved equivalent, as updated to most current technology or manufacturer.

3.3 COMMUNITY ANTENNA TELEVISION (BROADBAND) SYSTEM

Provide a Community Antenna Television (broadband) system. System(s) shall be as manufactured by Blonder Tongue, Scientific Atlanta, Olson Technologies, or approved equivalent, as updated to most current technology or manufacturer.

3.4 SECURITY MANAGEMENT AND CONTROL, AND CENTRALIZED POLICE

SECURITY MANAGEMENT SYSTEMS

Provide security management and control, and centralized police security management systems at turn over to VA. System shall be compatible with similar equipment installed at the Main VA regional facility; contractor to verify this design requirement with the COR prior to bid to ensure the applicable equipment is provided. System(s) shall be IP-based and manufactured by Lockheed, Viper, Access Gold, Casi-Rusco, or approved equivalent, as updated to most current technology or manufacturer. LAN/WAN based systems must be on a separate and standalone system and NOT connected to the Facility’s LAN/WAN.

3.5 REALTIME LOCATING SYSTEM (RTLS)

Provide IP-based patient and staff annunciator/locator system. System shall be compatible with similar equipment installed / to-be-installed at the Main VA regional facility; contractor to verify this design requirement with the COR prior to bid to ensure the applicable equipment is provided. System(s) shall be as manufactured by Viking, Radiance, Secur Trak, Patient Central, HP or approved equivalent, as updated to most current technology or manufacturer.

3.6 MOTION INTRUSION DETECTOR (MID)

Provide an IP-based motion intrusion detection system at turn over to VA. System shall be Security Metrics, Ademco, Honeywell, or approved equivalent, as updated to most current technology or manufacturer.

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3.7 DURESS ALARM AND EMERGENCY NOTIFICATION SYSTEM

Provide an IP-based duress alarm and emergency notification panic system with visual and audible annunciation at COR identified locations, connected to selected locations throughout the facility at turn over to VA. System shall be Code Blue Pole Systems or approved equivalent, as updated to most current technology or manufacturer. Under no circumstance shall the telephone system be used to provide duress alarm functions.

3.8 SECURITY SURVEILLANCE TELEVISION (SSTV)

Provide a complete operational IP-based SSTV monitoring system with cameras monitoring the building interior, exterior, and parking lot at turn over to VA. Provide equipment to monitor each camera. System(s) shall be as manufactured by Panasonic, Video Tek, Pelco, or approved equivalent, as updated to most current technology or manufacturer.

3.9 INTERCOMMUNICATION SYSTEM

Provide an standalone IP-based video/voice two-way intercommunication system at turn over to VA at noted exterior entrances with the headend equipment to be located at the applicable receptionist area. System(s) shall be as manufactured by Bogen, Aiphone, Leviton, or approved equivalent, as updated to most current technology or manufacturer.

3.10 VIDEO TELECONFERENCING SYSTEM (VTEL)

Provide cabling and outlets for the VTEL system. The VA shall provide equipment required for the VTEL system. Install CAT 6 cabling from the data outlet in designated Treatment, Telemedicine, and Classroom to Telephone Equipment Room. Cable from each room shall terminate in center of TR with thirty (30) feet of excess cable and shall be tagged to indicate room that cable serves. System(s) shall be as manufactured by Polycom, Tandberg, HP, or approved equivalent, as updated to most current technology or manufacturer.

3.11 ELECTRONIC ACCESS AND DOOR CONTROL SYSTEM

Provide complete, operational electronic card IP-based keypad access and door control system at turn over to VA. System shall be compatible with the equipment installed at the Main VA regional facility; contractor to verify this design requirement with the COR prior to bid to ensure the applicable equipment is provided. All access control system products shall be furnished and installed by the same company. System shall be Dyna Lock, Locknetics, Sentrol, or approved equivalent, as updated to most current technology or manufacturer.

3.12 WIRELESS NETWORK - VA

With VA Guidance the Lessor shall provide the network filtering service and a network filtering device that prevents users from visiting inappropriate sites. The device must allow additional blocking as determined by VA policies and procedures. A filter list will be provided on a regular basis to the leaser as the need arises since websites may change addresses or new sites may appear from time to time.

Contractor shall provide a WLAN survey determine the most effective locations for wireless access points. The placement shall be based upon the implementation of the identified 802.11 based WLAN application and infrastructure as identified in this document. UON by the COR, the minimum performance shall be per the 802.11n WLAN protocol.

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Lessor shall provide the physical TIP for both the OI&T and FMS networks; pathways, spaces, and all associated components shall be sized to allow for the installation of each network as described in the SFO. For the OI&T and FMS networks the Lessor shall install the OI&T provided and configured network switch gear / electronics. Examples shall include but not limited to routers, switches, wireless access points; installation of patch cabling (patch cables shall be provided by the Lessor) shall be provided by the OI&T team. OI&T shall provide the configured electronics to the Lessor for installation in a time frame that does not impact the completion of the project schedule. The OI&T shall be responsible for contacting the local Internet service provider and making the applicable arrangements to have the desired service/s (DS3s, T1s, etc) delivered to the Main TR for OI&T network) and the Main SSR (for FMS network) using the OSP cabling infrastructure installed by the Lessor. Lessor shall refer to Schedule B for additional information concerning the Special Systems applications and applicable components to be provided by the Lessor. The Lessor shall ensure that the electronics for both the OI&T and FMS networks are installed in a time frame to allow for the VA OI&T to verify the network functionality prior to turn over to the VA.

System components shall be CISCO, Aruba Networks, EnGenius, or approved equivalent, as updated to most current technology or manufacturer; components shall not interfere with nor have physical connectivity to the private WLAN network to be provided by the VA.

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SPECIAL EQUIPMENT BY FUNCTIONAL AREA

This document lists the special equipment required for each room type in each Functional Area. Although every room type in the Outpatient Clinic is listed, not every room will have special equipment. Where (NR) is indicated, there are no “special requirements” in that room.

3.13 FUNCTIONAL AREAS

Acquisition and Materiel Management Services (AMMS)

Ambulatory Care

Audiology and Speech Pathology

Canteen

Cardiovascular Laboratories-Cardiology Clinic

Clinic Management Suite

Education Facilities

Environmental Management Service

Healthcare Administration Service (HAS)

Lobby

Lockers, Toilets and Showers

Mental Health Clinic

Pathology and Laboratory Medicine

Physical Medicine and Rehabilitation Service

Police and Security Service

Prosthetics and Sensory Aids Service

Pulmonary Medicine

Service Organizations

Supply, Processing and Distribution (SPD)

Voluntary Service