V009 OB motor project scope and specs.docx

The Ohio Department of Natural Resources is requesting bids for: Division of Wildlife – Replacement of outboard motors, motor controls, and motor monitoring (gauges) on one law enforcement vessel Name or Title of the Service or Supply: Law Enforcement Vessel 009 Re-power Ordering Division and address: ODNR Division of Wildlife, 305 East Shoreline Drive, Sandusky, OH 44870 Specifications: All items new and not used to be installed per manufacturer’s guidelines into the Division of Wildlife’s 2011-26’ Boston Whaler Justice Center Console boat, after removal of current motors and rigging. Removed motors and rigging will be organized and palletized for return to the Division of Wildlife. All services rendered will be overseen by a Mercury Certified Master Technician. New outboard motors and rigging will be as follows:

· One Mercury 250 horsepower XL Sea Pro (25 inch shaft length) with DTS (digital controls), white in color preferred if available

· One Mercury 250 horsepower CXL Sea Pro (25 inch shaft length) with DTS (digital controls), white in color preferred if available

· Mercury Vessel View System VV903 to be installed at operator station

· Dual Mercury DTS motor controls (binnacle mount) with trim/tilt to be installed at operator station

· Steering control to be adapted to existing Sea Star power steering system

· All necessary hardware required for manufacturer’s suggested installation will be utilized

· Stainless steel propellors will be installed to achieve optimum performance

· Division of Wildlife will transport, to and from the awarded vendor, the boat on-trailer up to 120 driving miles from Fairport, OH. Any vendor located beyond 120 driving miles from Fairport, OH must transport the boat at their own expense.

· Work to be completed before May 1, 2026

· Prior to acceptance of completed work, a sea trial on Ohio waters of Lake Erie will be conducted with vendor and Division of Wildlife personnel present.

· Prior to bidding, the vessel may be viewed by appointment at the Division of Wildlife’s Fairport office, located at 1190 High Street, Fairport, OH 44077. Appointments can be made by calling Jason Hadsell at 419-202-1854.

· Bids must include a comprehensive materials list on vendor letterhead, of anticipated components and labor, and naming the Mercury Master Certified Technician overseeing the project.

Delivery: Ohio Division of Wildlife, 305 East Shoreline Drive, Sandusky, OH 44870 c/o Matthew Leibengood mobile: 419-515-8968 email: matthew.leibengood@dnr.ohio.gov F.O.B. DESTINATION/PRE-PAID/ALLOWED. The Contractor must provide Deliverables under this Contract F.O.B. Destination/Pre-Paid/Allowed. The place of destination will be specified by the Ordering Agency on the agency’s purchase order or other ordering document. Cost of the freight must be borne and paid by the Contractor unless otherwise stated.

All risk of loss, regardless of the cause, will remain with the Contractor until title to the Deliverable passes to the State. Unless otherwise provided in this Contract, the State will determine whether the Contractor provided each Deliverable required in this Contract and has fully met all work requirements of this Contract. Title to any Deliverables will pass to the State on Acceptance of the Deliverable.

Evaluation. The contract will be awarded to the lowest responsive and responsible bidder as determined by the State. All Proposals must be submitted through Ohio Buys. Proposals received outside of Ohio Buys will not be considered.

Contract Award. The contract will be awarded to the lowest responsive and responsible bidder by low lot total. Low lot total will be determined by multiplying the unit cost by the estimated usage listed in the bid and then adding each of the totals together to arrive at a total for all items. Failure to bid all items may result in the bidder being deemed not responsive Site Visit & Point of Contact Vessel visits available by appointment only 10/17/2025 through 11/14/2025. To schedule an appointment, Jason Hadsell at 419-202-1854 Once a contract is awarded, failure of the bidder to have requested a site visit to become familiar with the facility and requirements of the bid will be insufficient reason to support any request to be released from the contract.

Bill to information:

a. Please Print Origin N22 On Invoice

b. All invoices must be submitted DIRECTLY to Financial Shared Services (FSS).

c. There are two options available to submit invoices to FSS:

d. EMAIL the invoice to: invoices@ohio.gov

f. MAIL the invoice to: Financial Shared Services, PO Box 182880, Columbus, Ohio 43218-2880

g. In order for your invoice to be processed, please make sure all the required information is on your invoice before submitting it to FSS or they will be returned for not being a proper invoice.

h. Each invoice and associated documentation must be a separate file and must be in the .pdf or .jpg format

i. Must include The PO number assigned. You may shorten it to the last five digits

j. Suppliers Full name as it appears on your Purchase Order (PO)

k. The Ship to and/or service facility name and full address;

l. Unique Invoice number

m. Date of service or date work was completed.

n. Complete itemization of services performed, materials or goods supplied and or labor furnished.

o. Line charge(s), if parts are included, please break out the line charges with product and charges separately

p. No sales tax;

q. Remit address that matches our records for payment.

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