UWM KK18-18-M_RFP_Lockers.pdf

State of Wisconsin – UW-Milwaukee Wis. Statutes s.16.75

DOA-3070 (R08/2003) UWM-3070 (R10-13)

REQUEST FOR PROPOSAL: KK18-018-M Release Date: January 30, 2018

Site Visit: Monday February 19, 2018 10:00am – 11:00am.

RSVP BY: February 15th, 2018 (See Section 3.11)

Supply and Install Custom Sized Hardwood Athletic Lockers at UW-Milwaukee

Deadline for Questions: February 21, 2018 @ 2:00 pm

Purchasing Agent: Kathy Kercheck Email: uwmbids@uwm.edu

Proposal Due: February 28, 2018 @ 2:00 PM

NO PUBLIC OPENING

Available submission methods: Email See Section 3.10

PROPOSAL RESPONSIVENESS: Please submit the following “mandatory requirements” or your Proposal may be considered non-responsive.

MANDATORY: Request for Proposal Cover Sheet (this page), signed by an authorized signatory.

MANDATORY: Proposal Response, Including attachments with samples and design/layout, and product details. Exhibit A * MANDATORY: Cost Sheet Exhibit B Must be submitted electronically in Excel(.xlsx) format.

OPTIONAL: Any exceptions to Contract Terms and Conditions. See Section 3.3.

OPTIONAL: Confidentiality Form, if desired (http://vendornet.state.wi.us/vendornet/doaforms/doa-3027.doc; DOA-3027)

The undersigned has legal authority to bind the proposer to this proposal.

Yes No Note: Failure to check “Yes” will result in the proposal being considered non-responsive and ineligible for award.

The undersigned claims minority proposer preference [Wis. Stats. s. 16.75(3m)]. Under Wisconsin Statutes, a 5% preference may be granted to CERTIFIED Minority Business Enterprises. Proposal must be certified by the Wisconsin Department of Administration. If you have questions concerning the certification process, contact the Wisconsin Department of Administration, 101 E. Wilson Street, 6th Floor, Madison, WI 53707

(608) 267-7806.

Yes No The undersigned proposer is a work center certified under Wis. Stats. s. 16.752 employing persons with severe disabilities. Questions concerning the certification process should be addressed to the Work Center Program, State Bureau of Procurement, 6th Floor, 101 E. Wilson St., Madison, Wisconsin 53702, (608) 266-2605.

Yes No Wis. Stats. s. 16.754 directs the State to purchase materials which are manufactured to the greatest extent in the United States when all other factors are substantially equal. The undersigned claims the materials covered in their proposal were manufactured in whole or in substantial part within the United States, or the majority of the component parts thereof were manufactured in whole or in substantial part in the United States.

Yes No Unknown By signing this, the undersigned also certifies that neither proposer nor any person or entity associated with the proposer has, either directly or indirectly, entered into any agreement or participated in any collusion or otherwise taken any action in restraint of free competition; that no attempt has been made to induce any other person or firm to submit or not to submit a proposal; that this proposal has been independently arrived at without collusion with any other proposer, competitor or potential competitor; that this proposal has not been knowingly disclosed prior to the opening of proposals to any other proposer or competitor; that the above statements are accurate under penalty of perjury; that false, misleading or missing information may disqualify the proposal; and that neither the proposer nor its principals is presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any federal department or agency (see www.sam.gov and https://acquisition.gov/far/current/html/Subpart%209_4.html). Yes No The undersigned and the respondent will comply with all terms, conditions and specifications set forth in this proposal.

Yes No Note: Failure to check “Yes” may result in the quote/proposal being considered non-responsive and ineligible for award.

Name of Proposer: Date: Proposer’s phone number:

Address of Proposer: Full name and Title of Authorized Proposer Proposer’s email:

City, State, Zip Code of Proposer:

Signature of authorized Proposer representative Federal Employee Identification No. (or social security if sole proprietor) (voluntary)

UWM Proposal # KK18-18-M

1.0 GENERAL INFORMATION

1.1 ISSUING AGENT: University of Wisconsin-Milwaukee issues this proposal on behalf of the Board of Regents of the University of Wisconsin System as an agency of the State of Wisconsin. The University of Wisconsin- Milwaukee is hereafter referred to as “UWM”.

UWM shall not be liable for any cost incurred by a proposer in the process of responding to this proposal.

UWM will provide reasonable accommodations, including the provision of informational material in an alternative format, for qualified individuals with disabilities, upon request.

1.2 VENDORNET: The State of Wisconsin has implemented a web-based registration system called “VendorNet” to enable registered vendors to receive notice of all Official Sealed Bids/Request for Proposals (over $50,000.00) as solicited by all state agencies.

To obtain information on the state’s bidder registration, please visit the VendorNet Web site at https://vendornet.wi.gov or call the VendorNet Information Center (1-800-482-7813).

1.3 DEFINITIONS:

1.3.1 “Bidder” or “Proposer” means a firm submitting a proposal in response to this Request for Proposal. May be referred to as “Vendor” or “Supplier” or “Contractor.”

1.3.2 “Contract” means the document(s) constituting the agreement resulting from this Proposal award.

1.3.3 “Proposal Cover Sheet” means the first page of this proposal.

1.3.4 “State” means State of Wisconsin. UWM is an agency of the State and any legal obligations that run to the benefit of the State apply equally to UWM.

1.3.5 “RFP” or “Proposal” means this Request for Proposal.

1.3.6 “Successful Bidder” means the proposer to whom this proposal is awarded. May be referred to as

“Contractor”, “Vendor” or “Supplier” or “Contractor.”

1.3.7 “Must”, “Shall”, and “Will” are mandatory requirements.

1.3.8 “Should” means a preferred feature.

1.3.9 “UWM” means the University of Wisconsin-Milwaukee.

1.3.10 “F.O.B. Destination Install” means the Seller retains title, control of goods, and assumes risk off loss through installation. The seller selects the carrier, and pays for the transportation.

1.4 GENERAL DESCRIPTION/PURPOSE OF THE REQUEST FOR PROPOSAL: UWM desires to secure the services of qualified vendors to furnish and install thirty-six custom wood athletic lockesr for the UWM Women’s Soccer team at the location of UWM Engelmann Hall B88, UWM Campus, Milwaukee, WI. (A floor plan of the space is included in this request for proposal. *Note that it indicates 38 lockers, but this RFP is asking for 36.)

1.5 BUDGET: The total project budget is $50,000. This is the all-inclusive project cost. Proposals will not be accepted with a price that exceeds the UWM budget cap.

1.6 CONTRACT LENGTH: The contract will be for a one (1) year period from date of execution of the contract with two (2) optional one-year extensions for related products and projects. Renewals shall be automatic, unless either party gives notice to the other of intention not to renew at least sixty days prior to the expiration of any term. UWM will have the right to purchase all similar products in the future under this contract.

1.7 TYPES OF ORDERS: All orders placed by UWM shall be bound by the terms, conditions, and pricing of awarded contract whether the department refers to the contract or not.

1.8 PARKING: UWM parking is very limited. Each Contractor and/or employee(s) shall make their own arrangements for parking through UWM Transportation Services.

UW-Milwaukee Transportation Services 2200 E. Kenwood Blvd Milwaukee, WI 53201-0413

(414) 229-1122

Website: http://uwm.edu/transportation/loadingdock/ No additional costs will be allowed for parking fees or violations. Unauthorized vehicles parking in UWM lots or loading docks may be ticketed and or towed.

1.9 VENDORNET REGISTRATION: Registration on the State of Wisconsin’s VendorNet System (http://vendornet.state.wi.us) is available free of charge to all businesses and organizations that want to sell to the state. Registration allows a vendor to:

1.9.1 Register for a bidders list for commodities/services that the vendor wants to sell to the state

1.9.2 Receive an automatic e-mail notification each time a state agency, including the University of Wisconsin System campuses, posts a Request for Bid (RFB) or a Request for Proposal (RFP) with an estimated value over $50,000 in their designated commodity/service area(s).

1.9.3 Receive an email notification of addendums/amendments relative to the RFB or RFP.

Only vendors registered, with a valid e-mail address, at the time the RFB or RFP is posted will receive e-mail notifications of addendums/amendments. Vendors who obtain the RFB or RFP from a third party; through the public notice website; or other means assume responsibility for checking for updates to the RFB or RFP.

You must update your Vendornet Profile to continue to receive bid posting notifications. Please review this website for more details: https://vendornet.wi.gov/GenProcurement/StrategicSourcing.aspx.

2.0 QUALIFICATIONS AND SPECIFICATIONS

2.1 QUALIFICATIONS: Contractor must be an original manufacturer, authorized distributor, or dealer authorized by the manufacturer for the products and services. Contractors must hold the appropriate licenses, certifications, and/or other professional credentials required by appropriate federal, state, county, and city laws to perform these services. Proposer must currently be and have been in this line of business for the past three (3) years.

2.2 LAWS AND PERMITS: Contractor shall comply with all federal, state and municipal laws and ordinances. The contractor is solely responsible to prepare all documents, give all notices, obtain all permits, obtain all certificates and approval of work, and all other related costs to complete the service at no cost to UWM.

2.3 DELIVERY F.O.B. DESTINATION INSTALL: Contractor insures risk of loss through service completion and pays freight (if applicable). After the equipment is received by UWM, UWM will leave the shipment intact and leave or move it to the room where the installation is taking place or to a secure location. The Contractor must move the shipment (if required) to the installation site, unpack, and check in the equipment. Contractor is responsible for the shipment through completion of the installation.

2.4 PROJECT PRICING: Pricing must be itemized and be fully inclusive of all costs.

2.5 Proposals must clearly specify if UWM has any responsibilities and what those are such as but not limited to any of the following: tools, equipment, connection hardware, labor, removal of any equipment, internal connections, etc. If proposal does not specify a UWM requirement, UWM will not be liable for those requirements.

2.6 PRODUCT SPECIFICATIONS

2.6.1 Thirty six (36) wood athletic lockers composed of ¾” Grade A Maple Plywood/Hardwood with Clear Finish Each locker to include

2.6.2 3 Double Wardrobe Hooks Nickel Plated and 1 Jersey/Garment U hook

2.6.3 Cut back side profile

2.6.4 24” W x 81.5” x 21” D

2.6.5 Standard Name Plate Holder

2.6.6 Upper Storage Lockbox w/ built in combo lock or digital lock; garage door style with soft close lid stays and pulls

2.6.7 Liftable Trunk Storage with metal grille and acrylic“Mascot Logo” on front (see pdf attachment brand guide for logo, proposer to use judgement on size)

2.6.8 Padded seat with “Primary Logo” (see brand guide for logo, proposer to use judgement on size )

2.6.9 LED Lighting

2.7 UWM timeline-Installation must be completed before July 20, 2018

2.8 SERVICE WORK REQUIREMENTS:

2.8.1 Must provide all labor, materials, tools, equipment and permits as required to perform the installation.

2.8.2 Must self-perform all aspects of work without dependence on subcontractors unless approved in writing by UWM Management.

2.8.3 Must perform work promptly and in accordance with a timeline approved in writing by UWM.

2.8.4 Must during the performance and completion of the work, maintain a clean and safe work area, free of debris, and remove all unused materials and dispose of legally at no additional cost to UWM, unless UWM approves use of our dumpsters.

2.8.5 Must leave the room in the same condition as upon arrival. For example, paint chips would need to be touched up, holes would need to be patched, etc.

2.8.6 Any equipment, tools or materials owned by the Contractor left on the job site are the Contractors responsibility. UWM does not take any responsibility for these items and their safety.

2.9 PERSONNEL/DAMAGES: The contractor shall use only skilled, competent, trained, licensed or certified personnel. If, due to the fault or neglect of the contractor, his agents, or employees, any damage occurs to UWM property, and/or equipment during performance of this contact, the contractor shall be responsible for such loss or damage. UWM, at its option, may either require the contractor to replace all property or reimburse UWM for the full value of the lost or damaged property.

2.10 IDENTIFICATION WHILE ON CAMPUS: Contractor’s employees, while working on UWM property, must wear a clearly displayed photo identification badge or uniform showing name of employee and/or company represented.

Any identification must be provided by the contractor at no cost to UWM. Badges must be available but will not be required to be worn when protective clothing and respiratory protection is required.

2.11 REASSIGNMENTS: The Contractor(s) shall utilize, on this Contract, only workers that are skilled in the tasks to which they are assigned. UWM retains the right to require the reassignment of an employee or employees of the contractor as UWM may deem necessary. Reasons for this request may be, but are not limited to: poor work performance, incompetence, carelessness, intoxication, disruptive or otherwise objectionable behavior. UWM shall provide the request of a different technician in writing to the Contractor. The Contractor shall provide UWM with a different technician within five (5) business days.

2.12 ACCEPTANCE AND TESTING (Post Installation):

If the project installation does not meet specification or performance requirements, the Contractor will have fourteen (14) days to meet the requirements, at no additional cost to UWM. If after this time the installation still does not meet specifications or performance requirements, the contractor and UWM agree to work together to find a mutually acceptable remedy. If a mutual remedy cannot be met, UWM has the right to immediately cancel the contract and will owe the contractor nothing.

The warranty period will begin following successful acceptance testing.

2.13 WARRANTY: All products and/or parts purchased under this contract shall carry a minimum the manufacturer’s warranty from the date of acceptance by UWM. All equipment must be warranted to perform at effective levels in accordance with manufacturers’ specifications, manufacturers advertised data sheets, and manufacturers’ technical publications. The contractor must provide warranty literature for products installed.

Contractor is responsible for all damages caused by their employees or representatives in the performance of this contract. All service shall carry labor warranty of ninety (90) days at no cost to UWM.

2.14 UWM RESPONSIBILITIES: UWM will provide the following:

2.14.1 Secure access to the space for a pre-approved duration.

2.14.2 Electrical and networking sources to the walls, floor, and ceilings as required.

2.14.3 Prior to install, any relevant construction, modifications, or remodeling will be complete.

2.14.4 Installation area will be free of any obstructions (including excess dust, dirt, construction materials, and trash.

2.14.5 A loading dock with lift is available in the Engelmann parking lot near elevator access.

2.15 FIRM PRICING: Prices shall remain firm for the first year of the contract. UWM desires to keep the prices firm for the extent of the contract. Any price increase sought after the first year must be based on documented industry-wide changed market conditions beyond the control of the Contractor(s). The vendor(s) shall notify Purchasing Agent Kathy Kercheck at kkerchec@uwm.edu at least sixty days in advance of the effective date of the increase.

The increase must be approved by the Purchasing Office prior to its effective date in the form of a contract amendment or change order. UWM is the sole judge in determining if the price increase is acceptable. UWM reserves the right to cancel the contract immediately when a mutually agreeable price cannot be reached.

2.16 ADDITIONAL SERVICES: UWM reserves the right to purchase all similar or like products and services from the Contractor. Contractor shall provide like items at the same pricing discounts or pricing basis as stated in the proposer response.

UWM reserves the right to go outside of the contract for additional services if it’s in UWM’s best interest.

2.17 SUBCONTRACTING

2.17.1 Any contract resulting from this proposal shall not be, in whole or in part, subcontracted, assigned, or otherwise transferred to any Subcontractor without prior written approval by Purchasing. Upon request Contractor must provide Subcontractor’s complete contact information including EIN# (TIN#, SS#) and signed W-9 form.

2.17.2 If Subcontractors are to be used, the Contractor must clearly explain their participation, deliverables, and project milestones prior to commencing work.

2.17.3 The Contractor shall be directly responsible for any subcontractor's performance and work quality when used by the Contractor to carry out the scope of the job. University reserves the right to assess Contractor damages in excess of the contract amount for Subcontractor’s failure to perform or inability to complete required project milestones.

2.17.4 Subcontractors must abide by all terms and conditions under this Contract.

3.0 PROPOSAL PROCEDURES AND INSTRUCTIONS:

3.1 METHOD OF BID: Proposer must complete Exhibit A and B as listed on the front cover sheet of the proposal, per the directions provided. The proposal prices on the products must be all inclusive for all applicable costs, fees, and expenses. No additional costs, will be allowed that are not listed in Exhibit B.

3.2 ALTERNATE PROPOSALS: Alternate proposals will be considered. Any proposed changes in materials or processes described in specifications must fully explain how a product or solution of equal quality will result from the alternate proposal. Each proposal submitted will be evaluated separately. If bidding more than one solution, submit cost sheets for each proposal separately.

3.3 Any exceptions to the Contract Terms and Conditions must be submitted with proposer’s response. Specific objections or additions must be listed. It is insufficient for the proposer to site, incorporate by reference, or submit a standard proposer contract as a complete substitute or alternative for the language in this proposal. Any contract term or condition not set forth in proposer’s response will not be negotiated or considered. UWM reserves the right to negotiate contractual terms and conditions or reject the proposer’s response and proceed to the next qualified Proposer. Acceptance of any contract terms or conditions proposed is at the sole discretion of

UWM.

3.4 METHOD OF AWARD: The award will be granted to the highest scoring responsive and responsible Proposal.

The lowest cost Proposer will receive full points (200). All other Proposals will receive points based on a calculation that compares the relative difference of each proposal against the lowest cost. Total points of

Proposers will be weighted to allow for a 5% preference to a certified minority business enterprise under s. 16.75 (3m), Wis. Stats.

UWM may make awards to certified Minority Business Enterprise, or Disabled Veteran-Owned Business firms submitting the lowest qualified proposal when that qualified proposal is not more than 5% higher than the apparent low bid. Authority for this program is found in ss. 16.75(3m) (b) 2, 3, 16.75(3m) (c) (4) and 560.0335(1)

(b) (3), 15.107(2), 16.75(4), 16.75(5) and 560.036(2), Wisconsin Statutes.

3.5 EVALUATION CRITERIA: The proposal will be judged on the following criteria:

Criteria Points Exhibit

Samples Experience References 400 A Design & layout Proposal 400 B Cost 200 C Total Possible Points 1000

3.6 REFERENCE CHECKS: Proposer must supply with their proposal a client list of two (2) recent clients in which you performed like /similar services. If contacted, information received from those clients will be used to determine whether proposer can reasonably meet contract requirements and specifications. Client references may be used in the award consideration.

UWM reserves the right to contact or visit any party not listed as a reference that has previously used or is presently using similar products or services. UWM also reserves the right to use other sources to obtain or verify information about the proposed products and services

3.7 AWARD AND FINAL OFFERS: UWM will compile the final scores for each Proposal. The Award will be granted in one of two ways. The Award may be granted to the highest scoring responsive and responsible Proposer.

Alternatively, UWM reserves the right to request one or more respondents to a Best and Final Offer (“BAFO”) process. BAFOs may be used when no single response addresses all the specifications, when the costs submitted by all bidders are too high, when two or more bidders are virtually tied after the evaluation process, or when all bidders submitted responses that are unclear or deficient in one or more areas. If a BAFO is utilized, Proposers may be required to submit revisions to the RFP response. UWM will send out a BAFO request to invited respondents that will set forth the areas of the proposal to be covered, and the date and time by which the BAFO must be returned. All respondents will be treated equally and no information will be transmitted from one respondent about the other respondent’s offer during the process. UWM reserves the right to apply additional criteria not listed in the original RFP to the BAFO process, but any additional criteria will be disclosed to Proposers in the BAFO request. Proposers should not expect that a BAFO will be requested.

3.8 PROPOSAL RESPONSIVENESS: Proposals may be evaluated to verify that they meet all specified requirements in this RFP and that they comply with all instructions of this proposal.

The verification process may include requesting reports on the proposer’s financial stability, and/or reviewing results of past awards to the vendor by the State of Wisconsin or any of its agencies. Failure of a proposer to comply with verification requests may result in rejection of the proposal. UWM shall be the sole judge of the results of the verification process.

All specifications are mandatory minimum requirements unless otherwise stated. Failure to meet a mandatory requirements may result in the proposal being deemed non-responsive. Proposers are encouraged to submit responses even if all mandatory requirements are not met because Purchasing reserves the right to delete specifications, conditions of bid or items not bid if two proposers or more, or 50% or more of the proposers are unable to comply with a requirement.

UWM reserves the right to (1) reject all Proposal responses and make no award; (2) waive irregularities or technicalities in Proposal responses; (3) request clarifying information from proposers; (4) make a partial award;

and (5) accept or reject all or part of any Proposal response submitted.

3.9 COMMUNICATION/QUESTIONS: From the date of release of this RFP until proposal award, the only permissible communication regarding this proposal is in writing to uwmbids@uwm.edu. Violation of this condition may be considered sufficient cause for proposal rejection. The subject line of the email must be labeled “KK18-

18-M Question”. The deadline for any questions concerning this RFP is as set forth on the cover sheet of this proposal. Any questions received after that time may not result in an addendum answering the question.

3.10 PROPOSAL SUBMISSION: The method of submission to be electronically via Email: Proposer shall submit to uwmbids@uwm.edu. Such email (and all proposal documents) must be received prior to the proposal due date. The subject line should read the following: “Proposal response” followed by “KK18-18-M, and proposer’s company name.”

UWM will not accept responsibility for any network or power outages that may occur during the transmission of proposals. Electronic or digital signatures are acceptable.

3.11 MANDATORY SITE VISIT: Mon. February 19, 2018 10:00am – 11:00 am. Proposers must inspect the

Engelmann Hall locker location prior to submitting the proposal in order to determine all requirements associated with the contract. Failure to inspect adequately shall not relieve the proposer from the necessity of performing any labor that may be required to carry out the intent of the contract. (Parking info will be emailed to all of those who

RSPV.)

RSVP: Please contact kkerchec@uwm.edu by February 15th, 2018 @ 2:00PM CST to RSVP for the site visit.

Please note: UWM will not pay for initial inspection; initial inspection is to be done at the vendor’s expense.

3.12 PROPRIETARY INFORMATION: Any information contained in the proposer’s response that is proprietary must be detailed separately on form DOA-3027 and submitted as set forth on the Proposer Cover Sheet. Marking of the response as proprietary will neither be accepted nor honored. UWM cannot guarantee that all such material noted remains confidential, particularly if it becomes a significant consideration in contract award. Information will only be kept confidential to the extent allowed by State of Wisconsin Public Disclosure Law. A copy of the form needed to designate portions of your submission as proprietary can be found at:

http://vendornet.state.wi.us/vendornet/doaforms/doa-3027.doc.

4.0TERMS AND CONDITIONS

4.1 ENTIRE CONTRACT: A contract will be awarded to the Successful Proposer(s) based on the criteria established in this RFP, including attachments and any amendments issued. The RFP, the Proposer’s response, and any written communications incorporated into the contract constitute the entire contract between parties. The order of priority in interpreting the contract shall be as follows: (1) The resulting Official Purchase Order, (2) this Proposal document, including any amendments/attachments; and (3) the successful Proposer’s response to RFP (4) Vendor quotations (terms and conditions will be null and void and not a part of this contract).

Any Contract terms and conditions provided by the Proposer, including but not limited to click-on/click-through agreements provided to the Proposer; shrink wrapped agreements; or terms submitted with proposal, order acknowledgements, or invoices; shall be considered null and void and will not be enforceable by the Successful Proposer(s) unless agreed to in a written amendment signed by UWM’s Purchasing Office.

4.2 INVOICING: Contractor must provide itemized invoices to UWM, listing the number of installers, number of hours worked, the location, and the date of installation. Payment will not be made until the item is installed as specified and determined to meet all specifications and has been accepted by UWM. The University will pay the Contractor Net 30 days after receipt of a properly submitted invoice.

4.3 INSURANCE RESPONSIBILITY: Insurance requirements shall be met in accordance to the UWM Risk Management requirements found below and here: http://uwm.edu/risk-management/insurance/certificates-of-insurance/.

On the Certificate of Insurance, the contractor’s agent shall add the, “Board of Regents of the University of Wisconsin System, its officers, employees, and agents” as an additional insured under the commercial general and excess/umbrella liability policies. The certificate holder shall be listed as the University of Wisconsin Milwaukee.

Commercial General Liability: Each Occurrence $1,000,000; Damage to Rented Premises $100,000; General Aggregate $2,000,000; Products Comp/Op Agg $2,000,000

Automobile Liability: Combined Single Limit $1,000,000; Excess/Umbrella Liability; Each Occurrence $1,000,000;

Aggregate; $1,000,000;

Worker’s Compensation: Statutory Limits

Employer’s Liability: Each Accident $100,000; Disease Each Employee $100,000; Disease Policy Limit $500,000 *or such higher limits sufficient for these insurance policies to be scheduled under the Umbrella policy.

4.4 CONTRACT TERMINATION:

4.4.1 Shall the Contractor fail to perform under the terms, conditions and specifications of this Contract; the aggrieved party may notify the other party in writing of such failure and demand that the same be remedied within five (5) calendar days. Should the defaulting party fail to remedy the same within said period, the other party shall then have the right to terminate this Contract immediately.

4.4.2 UWM reserves the right to cancel any contract in whole or in part without penalty due to non-appropriation of funds.

4.5 ADDITIONAL TERMS AND CONDITIONS: By submitting this form you expressly agree to be bound by DOA- 3054, Standard Terms and Conditions (RFB/RFP), and DOA-3681, Supplemental Standard Terms and Conditions for Procurements for Services. They can be found online at: https://vendornet.wi.gov/Forms.aspx

Any exceptions to these terms and conditions must be submitted separately under Tab B of this proposal response and alternate language must be submitted. Any exceptions to the terms and conditions may deem your proposal non-responsive and not available for award. Submission of this form does NOT represent a commitment from UWM.

EXHIBIT A: PROPOSAL RESPONSE

For the Proposal to be considered responsive, Exhibit A must be filled out completely.

Do you agree to meet the following as stated in the proposal? (Please note if you do not meet the specifications your proposal may be deemed non-responsive)

Response

Please complete the following:

1. Contractor must be an original manufacturer, authorized distributor, or dealer authorized by the manufacturer for the products and services. Contractors must hold the appropriate licenses, certifications, and/or other professional credentials required by appropriate federal, state, county, and city laws to perform these services. Proposer must currently be and have been in this line of business for the past three (3) years.

Yes No

2. Contractor insures risk of loss through service completion and pays freight (if applicable). After the equipment is received by UWM, UWM will leave the shipment intact and leave or move it to the room where the installation is taking place or to a secure location. The Contractor must move the shipment (if required) to the installation site, unpack, and check in the equipment.

Contractor is responsible for the shipment through completion of the installation.

Yes No

3. Must perform work promptly and in accordance with a timeline approved in writing by UWM.

Yes No

4. Must ensure that all installations are concealed or surface mounted and be consistent with existing conditions. Any variations of these conditions must be approved by UWM in writing prior to the initiation of the work.

Yes No

5. Must during the performance and completion of the work, maintain a clean and safe work area, free of debris, and remove all unused materials and dispose of legally at no additional cost to UWM unless UWM approves use of our dumpsters.

Yes No

6. The contractor shall use only skilled, competent, trained, licensed or certified personnel. If, due to the fault or neglect of the contractor, his agents, or employees, any damage occurs to UWM property, and/or equipment during performance of this contact, the contractor shall be responsible for such loss or damage. UWM, at its option, may either require the contractor to replace all property or reimburse UWM for the full value of the lost or damaged property.

Yes No

7. All products and/or parts purchased under this contract shall carry a minimum the manufacturer’s warranty from the date of acceptance by UWM. All equipment must be warranted to perform at effective levels in accordance with manufacturers’ specifications, manufacturers advertised data sheets, and manufacturers’ technical publications. The contractor must provide warranty literature for products installed.

Contractor is responsible for all damages caused by their employees or representatives in the performance of this contract. All service shall carry labor warranty of ninety (90) days at no cost to UWM.

8. On average how many man hours are required for the installation?

9.ELIGIBLE PURCHASERS/PIGGYBACKING: Other UW Campuses may desire to issue purchases against the results of this rfp. Proposers are to state where indicated on the rfp whether they will agree to sell to these campuses in accordance with this rfp.

(Answer to this question will not affect bid award. Vendors are encouraged to extend the contract resulting from this RFB to other UW System campuses. If awardee answers “yes”, interested campuses will contact the contractor directly to place orders referencing the UWM agency contract number, and are responsible for receipt, acceptance, inspection of commodities directly from the contractor, and making payment directly to the contractor.)

INCLUDE IN YOUR PROPOSAL (Word or PDF attachments)

1. Floor plan design and layout

2. Samples with images of similar projects (minimum 3)

3. Estimated timeline of project install

4. Specifications for thirty six (36) custom built wood lockers as described in section 2.6

5. Cost Sheet: In a separate email attachment filling out Excel Exhibit B with itemized price and total project cost.

INFORMATION TABLE

INFORMATION PLEASE FILL IN BELOW

COMPANY NAME

COMPANY WEBSITE

CONTACT NAME FOR QUESTION REGARDING

THIS PROPOSAL

TELEPHONE # AND EMAIL OF CONTACT FOR THE

ABOVE

TEL # EMAIL:

CONTACT NAME FOR CONTRACT RENEWALS AND

PROBLEMS

TELEPHONE # AND EMAIL OF CONTACT ABOVE TEL # EMAIL:

CONTACT NAME FOR ACCOUNT REPRESENTATIVE

TELEPHONE AND EMAIL FOR THE ABOVE TEL # EMAIL:

VENDOR REFERENCE

PROVIDE INFORMATION FOR COMPANIES OF TWO OF YOUR CUSTOMERS HERE WHERE YOU PROVIDE THE PRODUCT(S) AND/OR

SERVICE(S) WITH REQUIREMENTS SIMILAR TO THOSE INCLUDED IN THIS SOLICITATION.

COMPANY NAME OF YOUR CUSTOMER

CONTACT PERSON

EMAIL ADDRESS

PRODUCTS OR SERVICES YOU PROVIDE

HOW LONG HAVE YOU WORKED WITH THIS CUSTOMER?

COMPANY NAME OF YOUR CUSTOMER

CONTACT PERSON

EMAIL ADDRESS

PRODUCTS OR SERVICES YOU PROVIDE

HOW LONG HAVE YOU WORKED WITH THIS CUSTOMER?