Utility Building Paving SOW Rev 2.docx

Utility and SCAC Building Paving Project

COMMERCIAL ITEM FORMAT

RFQ NUMBER

CHEDULE OF SUPPLIES/SERVICES

PERFORMANCE WORK STATEMENT

The purpose of this contract is to obtain services for real property owned or managed by the U.S. Government at 1 Sandton Drive, Johannesburg; South Africa. The Contractor shall perform civil work and paving services at the Utility and SCAC buildings.

Statement of Work.

· Remove all the existing paving from the SCAC to the Utility Building.

· Repair and stabilize the ground to accommodate heavy vehicles.

· Repair and stabilize the ground to accommodate turning vehicles such as forklifts.

· Water to flow away from the building to the dedicated storm water outlets.

· Water must not accumulate around the existing manholes covers.

· Where manhole covers can accommodate a concrete frame, the contractor shall install accordingly.

· The main electrical manhole should be used for dictating the level for the new paving. This level should be maintained throughout the area and slope up towards other manholes in the area. All manholes should be 40mm above the level dictated by the main electrical manhole. Provision for earthworks and compacting to achieve this level should be allowed for.

· A gradual uniform declining slope from West to East should be implemented to ensure rainwater to naturally flows into the existing stormwater drain. (This is from the Utility Building “West” to the wash bay “East”).

· New SABS approved, 80mm interlocking grey paving shall be installed as per supplier’s recommendations.

· The grass in front of the compressor / wash bay, shall be removed, compacted and paved to fit in with the existing. The existing water manhole at the grass area must be neatly re-build.

· The island at the wash bay shall be compacted and paved. This can be done using existing paving. A section must be left open around the existing tree.

· The contractor must supply strong timber pallets. The good quality existing paving that is removed shall be neatly packed on pallets and moved to the service yard area.

· The broken pavers and debris shall be removed by the contractor.

· Rubble is not allowed to accumulate and must be removed frequently.

· A one-year guarantee must be provided by the contractor on workmanship that includes the soil compaction.

· Additional section of paving to be added to the “Motor pool” area to accommodate an access way for the cherry picker. Mountable curbs or gradual sloped ramp to be implemented at least the width of the cherry picker wheelbase. Compacting and preparation are to be of the same standard as all other sections mentioned above. This new section must tie in with the existing walkway.

· 30 Square meters allowed for this tie into the walkway.

Supervision

· The contractor shall provide a full-time, competent supervisor on site.

· The contractor shall perform regular inspections and quality control to ensure that the project adheres to the highest standards.

Square meters:

· From the SCAC to the end of the Utility building: 523 Square meters

· Grass area in front of the wash bay/compressor: 16 Square meters

· Island at the wash bay: 11 Square meters

Total of 550 square meters. Allowance for cutting already included.

Contractor to re-measure to ensure above sqm are correct.

Contractor to allow for cutting and waste.

The US Consulate will provide the following:

· Water and electricity supply.

· Toilet facilities.

· A forklift to move the existing paving to the service yard only.

WORKING HOURS

All work shall be performed from 7h00 until 16h00, Monday to Friday except for public and US holidays. Other hours may be approved by the Contracting Officer's Representative. The Contractor must provide at least 24-hour advance notice to the COR who will consider any deviation from the hours identified above.

PERSONNEL REQUIREMENTS

GENERAL. The Contractor shall maintain discipline at the site and shall take all reasonable precautions to prevent any unlawful, riotous or disorderly conduct by Contractor employees at the site. The Contractor shall preserve peace and protect persons and property on site. The Government reserves the right to direct the Contractor to remove an employee from the worksite for failure to comply with the standards of conduct. The Contractor shall immediately replace such an employee to maintain continuity of services at no additional costs to the Government.

MATERIALS AND EQUIPMENT

The Contractor shall provide all necessary materials, equipment and services required to execute the work.

INSURANCE

AMOUNT OF INSURANCE. The Contractor is required to provide whatever insurance is legally necessary. The Contractor shall, at its own expense, provide and maintain during the entire performance period the following insurance amounts:

GENERAL LIABILITY (includes premises/operations, collapse hazard, products, completed operations, contractual, independent contractors, broad form property damage, personal injury)

1. Bodily Injury stated in SA Rands:

2. Property Damage stated in SA Rands:

The types and amounts of insurance are the minimums required. The Contractor shall obtain any other types of insurance required by local law or that are ordinarily or customarily obtained in the location of the work. The limit of such insurance shall be as provided by law or sufficient to meet normal and customary claims.

For those Contractor employees assigned to this contract who are either United States citizens or direct hire in the United States or its possessions, the Contractor shall provide workers’ compensation insurance in accordance with FAR 52.228-3.

The Contractor agrees that the Government shall not be responsible for personal injuries or for damages to:

· any property of the Contractor,

· its officers,

· agents,

· servants,

· employees, or

· any other person,

· arising from an incident to the Contractor's performance of this contract. The Contractor shall hold harmless and indemnify the Government from all claims arising, except in the instance of gross negligence on the part of the Government.

The Contractor shall obtain adequate insurance for damage to, or theft of, materials and equipment in insurance coverage for loose transit to the site or in storage on or off the site.

Government as Additional Insured. The general liability policy required of the Contractor shall name "the United States of America, acting by and through the Department of State," as an additional insured with respect to operations performed under this contract.

Time for Submission of Evidence of Insurance. The Contractor shall provide evidence of the insurance required under this contract within ten (10) days after contract award. The Government may rescind or terminate the contract if the Contractor fails to timely submit insurance certificates identified above.

LAWS AND REGULATIONS

Without additional expense to the Government, the Contractor shall comply with all laws, codes, ordinances, and regulations required to perform this work. If there is a conflict between the contract and requirements of local law, the Contractor shall promptly advise the Contracting Officer of the conflict and of the Contractor's proposed course of action for resolution by the Contracting Officer.

The Contractor shall comply with all local labor laws, regulations, customs and practices pertaining to labor, safety, and similar matters, unless they are inconsistent with the requirements of this contract.

SAFETY REQUIREMENTS

1. General Safety

a. The Contractor must demonstrate an understanding of their responsibilities related to the safety and health requirements by addressing hazards in the pre-planning processes and meetings.

b. Before starting a project, the Contractor must review the work site and identify hazards that may occur while performing the work project.

c. The Contractor is expected to provide a “competent person” to implement the site safety and health plan and oversee its strict compliance. A competent person is an individual who, by way of training and/or experience, is knowledgeable of applicable standards, capable of identifying workplace hazards related to the specific operation, is designated by the employer, and has the authority to take appropriate actions.

d. The Contractor must provide proof of payment of local insurance for all employees involved in the work project for the duration of the project. This information must be included as part of the safety file.

e. The Contractor will conduct a safety briefing before starting daily work.

f. Any Contractor personnel who show signs of intoxication will be denied entry into the work area.

g. The Contractor shall ensure personnel working at the site are trained and aware of potential hazards. The Contractor shall unequivocally ensure that personnel have proper safety equipment to prevent accidental injury per the contract's requirements.

h. The Contractor must accept the safety and health standards established by the U.S. Embassy.

i. All workers shall remove any chains, rings, watches, bracelets, and other jewelry during the execution of the work project. Medical bracelets are excluded.

j. Smoking is strictly prohibited at the work site, and personnel will only use areas identified by the U.S. Embassy as “designated smoking areas.” The consumption of marijuana or similar recreational substances is strictly prohibited on U.S. Government-held properties.

k. The Contractor will report accidents and near misses to the COR, who will pass the proper data to the POSHO.

2. Barricading and Warning Signs

The Contractor must place provisional barricades and warning signs to maintain a safe and accessible path of travel for all pedestrians, including those with disabilities, to avoid accidents with third parties. Barricades alert others about hazards created by construction activities and should be used to control vehicular traffic around the work site. The Contractor shall:

a. Erect and maintain proper barricades for the duration of the contract, including fencing material, traffic cones, caution tape, and temporary curb rams, complying with all applicable access codes and regulations.

b. Ensure that no construction materials are stored and/or positioned in the path of travel.

c. Maintain the construction barriers in a sound, neat, and clean condition.

3. Personal Protective Equipment (PPE)

a. All Contractor personnel must use the PPE required per the contracted work.

b. The Contractor must inspect and maintain spare PPE in case of equipment damage, deterioration, or loss.

c. The PPE must meet the technical specifications required by local and international standards.

d. All sharp cutting tools must be carried in tool-carrying cases. Under no circumstances shall they be carried on-person in uniform pockets.

e. In those takes where certified PPE is required, the Contractor must provide the current certification to the POSHO via the COR.

f. The Contractor must provide records of PPE received for all the employees involved in the task.

4. Safety Inspections

a. All tools, equipment, and machinery used in executing the contracted work must be inspected by a competent person before starting the project.

b. COR and/or safety representatives of the U.S. Embassy may inspect the Contractor's equipment, tools, and machinery at any time and request a change if necessary.

5. Hand & Power Tool Safety

a. The Contractor must ensure the safety of all tools and equipment its employees use.

b. All hand and power tools must be inspected regularly and maintained in good condition per the manufacturer's specifications. Tools that are damaged must be removed from service.

c. The Contractor shall ensure that all tools are used only for their intended purposes.

6. Emergency Response

a. In case of an emergency within U.S. Embassy facilities or during the execution of contracted work on behalf of the U.S. Government, all Contractor personnel must follow the instructions given by the Embassy representative who is supervising the work or the POSHO and/or the Regional Security Officer.

b. The Contractor shall ensure that a fully serviced fire extinguisher and first aid kit are readily available on-site for the work project.

c. The Contractor must not obstruct emergency response equipment such as first aid kits, fire extinguishers, fire cabinets, defibrillators, spill kits, stretchers, eye wash stations, or safety signage.

7. High-Risk Work

a. The Contractor shall submit training certificates for each employee conducting the task. These certificates must be submitted to the POSHO via the COR at least three days before the start of the work project.

b. b. The Contractor shall prepare a work permit specifically for the task, which must be provided to the COR before the initiation of work.

c. c. The execution of high-risk activities will be carried out with at least two employees present. Both employees must be capable of performing duties as spotters for unseen hazards and as buddy persons who can render first aid or give notice in case of emergency.

8. Electrical Safety

a. The Contractor shall fully comply with the Department of State standards related to electrical safety work practices and work de-energized to prevent any incident that may impact the safety and health of personnel or any electrical systems in U.S. Government-held properties.

b. It is Departmental policy that energized or “live” parts to which an employee may be exposed must be de-energized before the employee works on or near them. If de-energizing “live” parts introduces or increases hazards or otherwise makes the work unfeasible, the Contractor must notify the COR to report such a situation and await further guidance.

c. All personnel conducting electrical work shall be sufficiently trained and considered competent before performing such work.

d. The Contractor should identify all potential sources of electrical energy likely to cause death, injury, or serious physical harm.

e. The Contractor shall ensure all work follows all applicable local regulations, U.S. standards, and international codes.

f. The Contractor must provide the appropriate equipment and tools for the work in compliance with the contract requirements.

g. During work on the electrical system, Contractor personnel must remove conductive jewelry such as watches, rings, chains, and bracelets.

h. The Contractor shall ensure non-conductive (fiberglass) ladders are used for electrical work or work near electrical hazards.

9. Fall Protection

According to U.S. Occupational Safety & Health Administration (OSHA) standards, all work performed at more than 1.22 meters (4 feet) in general industry workplaces and 1.83 meters (6 feet) at construction sites is considered “work at heights.” The Contractor must strictly comply with the following requirements when working at heights:

a. All equipment at elevated surfaces must meet ANSI Z359.1 standards or the international equivalent.

b. All Contractor personnel using equipment for work at heights must follow the instructions and warnings associated with such equipment.

c. Contractor personnel will not use ladders, piping, or pipe supports as anchor points for work.

d. If an anchor point does not offer the recommended resistance for fall protection (2268 kg or 5000 lbs), the Contractor must provide PPE for heights with dampers that may decrease the impact force.

e. Scissor scaffolds are strictly prohibited. Only adequately certified multidirectional and modular scaffolding is authorized for use.

f. Use dielectric ladders to work with electricity and in areas with electrical influence.

g. Standing on or above the second top rung of ladders is forbidden. h. A minimum period of eight working days before the start of the work project, the Contractor shall submit to the POSHO via the COR fall prevention and protection training certificates for all workers who will perform the job.

10. Scaffolding

a. The Contractor is responsible for providing safe conditions when using, erecting, and breaking down scaffolding.

b. Scaffolds should be erected and dismantled by competent workers under the supervision of knowledgeable and experienced supervisors.

c. Scaffolds should be erected on a rigid surface, capable of carrying the maximum intended load without settling or displacement.

d. Ensure the scaffold is equipped with standard guardrails and toe boards on all open sides and ends of platforms 1.22 to 3.05 meters (4 to 10 feet) in height.

e. Provide an access ladder or equivalent safe access.

f. The work platform must be fully planked. All vertical plumbs must have base plates for stability.

g. Supported scaffolds with a height-to-base width ratio of more than four to one (4:1) shall be restrained from tipping by guying, tying, bracing, or equivalent means.

11. Hazard Communication (Chemical Substances) Safety

a. If the contracted task requires chemicals, the Contractor must comply with the specifications required by local law and/or U.S. standards for storage, handling, transportation, and disposal.

b. The Contractor is responsible for verifying the correct handling of each product, such as storage, labeling, required PPE, and waste disposal, in compliance with safety and environmental regulations.

c. The Contractor shall have accessible copies of Safety Data Sheets (SDS) for each chemical brought onto a U.S. Government-held property. The SDS of hazardous materials should be shared with the COR for review by the POSHO.

d. Use and store all hazardous or flammable chemicals in approved containers on the project site. Food and beverage containers or unauthorized spray bottles must never be used to store chemicals.

12. Lifting Loads, Use of Cranes, or Elevating Work Platforms Safety

a. The Contractor shall submit certificates of the equipment used for the work to the POSHO via the COR before the start of any task. This includes forklifts, cranes, elevating platforms, and the like.

b. The Contractor shall submit certificates for all slings, chains, shackles, or other elements used for lifting loads to the POSHO via the COR.

c. The Contractor shall submit certificates of all personnel performing the task to the POSHO via the COR.

d. The Contractor shall present, in writing, the loading and unloading procedure to the COR before the operation.

e. The Contractor shall establish a plan to ensure the lifting capacity of the crane and/or its arm is relative to its load.

13. Welding Safety

a. Before cutting, welding, or any other open flame operation is permitted, the COR shall inspect the area to reduce the potential of an uncontrolled ignition of materials.

b. The Contractor shall obtain a hot work permit through the COR from the POSHO before any cutting, welding, or open flame activity within occupied existing facilities, within 12.2 meters (40 feet) of any structure, in areas where potential combustion hazards exist such as fuel storage tanks, and all confined spaces regardless of location.

c. Establish work area barriers according to the work to protect pedestrians. These barriers shall comply with OSHA standards and the hot work policy established by the POSHO.

d. A serviced fire extinguisher shall be maintained on-site and in a state of readiness for instant use. e. Cutting, welding, and any other open-flame operation shall be performed only in areas that are or have been made fire-safe. When the task cannot be relocated, the area shall be made safe by removing or protecting combustibles from ignition sources. f. The Contractor shall ensure all welder operators and attendants exposed to the hazard use proper PPE.

14. Confined Spaces Safety

For any work to be performed in confined spaces, the Contractor shall consult with the POSHO to identify and comply with the mandatory requirements established by the U.S. Department of State.

Selection criteria:

· Company history and track record as a civil contractor to form part of the submission.

· Three contactable references of your existing projects and clients must be included.

· Extensive experience in earthworks and paving is required to be technically acceptable for the evaluation. Proof of this must be included in your submission.