Utility Building Paving SOW Rev 1.docx

Utility and SCAC Building Paving Project — Performance Work Statement Location: 1 Sandton Drive, Johannesburg, South Africa

1. Purpose This contract covers civil work and paving services at the Utility and SCAC Buildings on U.S. Government-managed property.

2. Scope of Work The Contractor shall:

· Remove all existing paving between the SCAC and Utility Buildings.

· Repair and stabilize the subgrade to support heavy and turning vehicles (e.g., forklifts).

· Grade the area to ensure positive drainage away from all buildings toward designated stormwater outlets. Water shall not accumulate around manhole covers.

· Use the main electrical manhole as the benchmark elevation. All other manholes shall be set 40mm above this benchmark. The Contractor shall allow for all earthworks and compaction required to achieve the specified levels.

· Implement a uniform, gradual declining slope from Utility Building to wash bay to direct rainwater into the existing stormwater drain.

· Install new SABS-approved, 80mm interlocking grey pavers per the manufacturer's recommendations.

· Where manhole covers can accommodate a concrete frame, install accordingly.

· Remove grass in front of the compressor/wash bay, compact the area, and pave to match the surrounding surface. Rebuild the existing water manhole in that area neatly.

· Compact and pave the island at the wash bay using existing pavers where possible. Leave an adequate opening around the existing tree.

· Stack salvageable existing pavers neatly on strong timber pallets and relocate them to the service yard area.

· Remove all broken pavers, debris, and rubble from site promptly. Rubble shall not be allowed to accumulate.

· Provide a one-year workmanship guarantee, including soil compaction.

Approximate Areas:

The Contractor shall independently verify all measurements and allow for cutting and waste.

3. Government-Furnished Resources The U.S. Consulate will provide:

· Water and electricity supply

· Toilet facilities

· A forklift for relocating existing paving to the service yard only

4. Working Hours Work shall be performed Monday through Friday, 07:00–16:00, excluding U.S. and South African public holidays. The Contractor must provide at least 24 hours' advance notice to the Contracting Officer's Representative (COR) for any deviation from these hours. Deviations require COR approval.

5. Supervision and Quality Control

· The Contractor shall maintain a full-time, competent supervisor on site throughout the project.

· The Contractor shall conduct regular inspections and quality control checks to ensure work meets the highest standards.

6. Personnel Conduct The Contractor shall maintain discipline on site and take all reasonable precautions to prevent unlawful, riotous, or disorderly conduct. The Government reserves the right to direct the removal of any employee who fails to comply with conduct standards. The Contractor shall replace any removed employee immediately at no additional cost to the Government.

7. Materials and Equipment The Contractor shall supply all materials, equipment, and services necessary to complete the work.

8. Insurance The Contractor shall obtain and maintain the following minimum insurance coverage throughout the performance period and provide evidence of coverage within 10 days of contract award. Failure to do so may result in contract rescission or termination.

General Liability (including premises/operations, products, completed operations, contractual, independent contractors, broad-form property damage, and personal injury):

Additional requirements:

· The Contractor shall obtain any additional insurance required by local law or customary practice.

· The general liability policy shall name "the United States of America, acting by and through the Department of State" as an additional insured.

· The Contractor shall obtain adequate coverage for damage to or theft of materials and equipment in transit or in storage.

· For U.S. citizen employees or those directly hired in the United States, the Contractor shall provide workers' compensation insurance per FAR 52.228-3.

The Contractor shall hold the Government harmless from all claims arising from contract performance, except in cases of gross Government negligence.

9. Laws and Regulations The Contractor shall comply with all applicable local laws, codes, ordinances, labor regulations, and safety standards at no additional cost to the Government. If a conflict arises between contract requirements and local law, the Contractor shall promptly notify the Contracting Officer and propose a resolution.

10. Safety Requirements

10.1 General Safety

· Address hazards during pre-planning and pre-work meetings.

· Conduct a site hazard assessment before work begins.

· Designate a competent safety person with authority to enforce the site safety and health plan.

· Provide proof of local insurance for all employees as part of the safety file.

· Conduct a safety briefing before each workday.

· Deny site access to any personnel showing signs of intoxication.

· Prohibit smoking except in Embassy-designated areas. Marijuana and similar substances are strictly prohibited on U.S. Government property.

· Ensure all workers remove conductive jewelry (rings, watches, chains, bracelets) during work. Medical bracelets are exempt.

· Report all accidents and near-misses to the COR for forwarding to the POSHO.

10.2 Barricading and Warning Signs

· Erect and maintain barricades, traffic cones, caution tape, and temporary curb ramps for the duration of the project.

· Maintain clear, accessible paths of travel for all pedestrians, including those with disabilities.

· Keep construction materials out of pedestrian pathways.

10.3 Personal Protective Equipment (PPE)

· All personnel must use appropriate PPE for their assigned tasks.

· Maintain spare PPE on site.

· PPE must meet applicable local and international standards.

· Carry all sharp cutting tools in designated tool cases — never in pockets.

· Submit PPE certifications to the POSHO via the COR where required.

· Maintain records of PPE issued to all employees.

10.4 Safety Inspections

· A competent person shall inspect all tools, equipment, and machinery before work begins.

· The COR and Embassy safety representatives may inspect equipment at any time and require changes as necessary.

10.5 Hand and Power Tool Safety

· Inspect and maintain all tools regularly per manufacturer specifications.

· Remove damaged tools from service immediately.

· Use all tools only for their intended purposes.

10.6 Emergency Response

· All personnel shall follow instructions from the Embassy supervisor, POSHO, or Regional Security Officer in an emergency.

· Maintain a fully serviced fire extinguisher and first aid kit on site at all times.

· Do not obstruct emergency equipment or safety signage.

10.7 High-Risk Work

· Submit employee training certificates to the POSHO via the COR at least three days before work begins.

· Obtain and submit a work permit to the COR before initiating high-risk tasks.

· Conduct all high-risk activities with a minimum of two employees present, each capable of acting as a spotter and rendering first aid.

10.8 Electrical Safety

· De-energize all live parts before work begins. If de-energizing is not feasible, notify the COR and await guidance.

· Ensure all personnel performing electrical work are trained and competent.

· Identify all potential electrical energy sources prior to work.

· Use non-conductive (fiberglass) ladders near electrical hazards.

· Remove all conductive jewelry during electrical work.

10.9 Fall Protection

Per OSHA standards, fall protection is required for work above 1.22m (general industry) or 1.83m (construction). The Contractor shall:

· Use equipment meeting ANSI Z359.1 or international equivalent.

· Prohibit the use of ladders, piping, or pipe supports as anchor points.

· Prohibit scissor scaffolds; use only certified multidirectional or modular scaffolding.

· Submit fall protection training certificates to the POSHO via the COR at least eight working days before work begins.

· Prohibit standing on or above the second-to-top rung of any ladder.

10.10 Scaffolding

· Erect and dismantle scaffolding under the supervision of experienced personnel.

· Erect scaffolding on rigid surfaces capable of bearing the maximum intended load.

· Equip all platforms (1.22–3.05m high) with standard guardrails and toe boards on all open sides.

· Provide safe access via ladder or equivalent.

· Fully plank all work platforms; use base plates on all vertical supports.

· Restrain scaffolds with a height-to-base ratio exceeding 4:1 by guying, tying, or bracing.

10.11 Hazardous Materials

· Comply with all local and U.S. standards for chemical storage, handling, transportation, and disposal.

· Maintain accessible Safety Data Sheets (SDS) for all chemicals on site and share them with the COR for POSHO review.

· Store all hazardous or flammable chemicals in approved containers. Food, beverage, or unauthorized spray containers are prohibited.

10.12 Lifting Equipment (Cranes, Forklifts, Elevating Platforms)

· Submit equipment certifications to the POSHO via the COR before work begins.

· Submit certifications for all slings, chains, shackles, and lifting elements.

· Submit operator certifications to the POSHO via the COR.

· Provide a written loading and unloading procedure to the COR before operations begin.

· Verify that crane/arm lifting capacity is appropriate for the intended load.

10.13 Welding and Hot Work

· Obtain a hot work permit from the POSHO via the COR before any cutting, welding, or open-flame work within occupied facilities, within 12.2m of any structure, near combustion hazards, or in confined spaces.

· Inspect the work area before any open-flame operation to eliminate ignition risks.

· Maintain a serviced fire extinguisher on site and ready for immediate use.

· Ensure all welders and attendants use appropriate PPE.

11. Contractor Selection Criteria

· Demonstrated company history and track record as a civil contractor (to be submitted with the proposal)

· Three contactable references from comparable projects

· Preference given to contractors with extensive experience in earthworks and paving