USSTRATCOM Bldg 1000 Furniture Support PWS.docx

Performance Work Statement

USSTRATCOM Building 1000 Furniture Support

United States Strategic Command / J43 Engineering and Facilities Management Division Dated 18 December 2022

SECTION 1

INTRODUCTION

1. Background. The United States Strategic Command (USSTRATCOM) enables Joint Force operations and is the combatant command responsible for Strategic Deterrence, Nuclear Operations, Nuclear Command, Control, and Communications (NC3) Enterprise Operations, Joint Electromagnetic Spectrum Operations, Global Strike, Missile Defense, Analysis and Targeting, and Missile Threat Assessment with a mission to deter strategic attack and employ forces to guarantee the security of the nation and assure our allies and partners. The purpose of this contract is to support the USSTRATCOM mission by delivering efficient and reliable operations and maintenance (O&M) services for approximately 40,000 existing furniture items and delivering design services, installation/configuration/re-configuration services, furniture upgrades/modernization services, life-cycle replacement services, and logistics/inventory management services associated with all USSTRATCOM furniture requirements – both current and future. USSTRATCOM has recently completed the initial furnishings fit-out of their new Command and Control Facility (C2F) which is a combination mission operations center, staff headquarters, and conferencing center.

2. Contract Intent. The Government requires services on a project-by-project basis to design/redesign, reconfigure, supplement and/or replace current furnishings, purchase required furnishings, coordinate logistics (delivery of purchased items, moving items to/from warehouse, moving items between/within buildings, etc.), install modular furniture items (walls, desks, credenzas, etc.) and ensuring workstation power is functioning after installation. These actions are required to maintain the professional quality, flexibility, and adaptability of the C2F Facility. The Contractor is expected to perform all assigned tasks, including quality control.

3. Place of Performance.

3.1. The primary location for contract performance is the B1000 complex, which includes: B1000, B1001, B1002, B1003, and B1022. Secondary locations for contract performance are the B500 complex, which includes: B500, B501, B522, B515, B510, B591, and B597 – Offutt Air Force Base (AFB), Nebraska. The place of performance shall be established in writing within the body of an incremental task order on a project-by-project basis.

3.2. USSTRATCOM has Operating Locations (OLs) both on and off Offutt AFB which include the US Capital region and Pentagon, as well as, potential virtual locations throughout the United States including Alaska and Hawaii. Virtual locations are defined as temporary or permanent locations which may be established to support specific mission requirements. Examples include operations/liaison offices established at the U.S. Pentagon or in the U.S. Capital region, Langley AFB, Virginia, Tinker AFB, Oklahoma, Minot AFB, North Dakota, or similar locations where furniture support services are not available. Virtual locations may also be established during periods of elevated health protection (HPCON) or force protection conditions (FPCON) (e.g. HPCON C, HPCON D, FPCON C or FPCON D). Performance at virtual locations is strictly subject to the approval of the Contracting Officer and shall extend to these locations when required.

SECTION 2

GENERAL REQUIREMENTS

2.1 Reference Documents. The Government will provide all data regarding the initial fit-out (referred to as FFO) of the C2F for use by the Contractor in the performance of this contract. If necessary, the Contractor may ask for additional information. The initial FFO documents are:

2.1.1. FFO As-built Drawings – showing the floorplans with redlines reflecting field changes affecting furniture installs. Drawings shall be provided in both AutoCAD and Adobe Acrobat .pdf formats.

2.1.2. FFO Approved Product submittals – showing the catalog data, finish selections, operations and maintenance manuals, etc. for each product used in the project.

2.1.3. FFO Finish Binder (digital copies)

2.2. Contract Site Lead. The Contractor will designate a primary point-of-contact for the USSTRATCOM Facilities Management team to oversee on-site work. The individual will be responsible for meeting with facilities personnel to discuss project scope, prepare a project requirement list, coordinate/manage crews, coordinate/finalize logistics for completing projects and coordinate with contractor back-office support. Back-office support is defined as any Contractor support that is required for a given project but not delivered directly on site. Back-office support includes design services, project planning, or similar activities not delivered directly to a job site. The Site Lead should be experienced in the bulk of work to be accomplished – including installation of systems; installation of executive furniture; and inventory management. The objective is to provide rapid response configuration/re-configuration services to support mission success.

2.3. Furniture Submittals (CDRL A003)

2.3.1. A furniture submittal is defined as written and/or physical furniture information provided by the Contractor (including subcontractors) to the government (either Contracting Officer or Contracting Officer’s Representative). Submittals can be presented in various formats, such as shop drawings, cut sheets, or physical material/furniture samples. For example, a fabric sample for a chair combined with the manufacturer’s cut sheet for the chair’s construction would be a qualified submittal subject to review and approval of the Contracting Officer’s Representative. Furniture submittal information shall be provided when the contractor deviates from the existing furniture baseline (current furniture installed throughout USSTRATCOM facilities) or contract catalog – see Section 4.2.

2.3.2. Each submittal is to be complete and in sufficient detail to allow ready determination of compliance with contract requirements. Submittals requiring Government approval are to be scheduled and made before the acquisition of the material or equipment covered thereby.

2.3.3. Submittals are controlled communication and coordination with the Government (Owner). The process ensures that nothing is installed that is not approved by the Government (Owner), and documents when submittals are approved and by whom. If an item or layout is not approved, the Submittal process documents the reasoning for disapproval.

2.3.4. When a new product must be purchased, that is not a catalog line item, and/or does not completely match the existing product on-site, product information/literature must be submitted to the COR for review. This review will ensure the new product meets the specific project requirements including the intent/scope of the given project, and/or compatibility with existing materials. USSTRATCOM intends to continually update a ‘catalog’ of items/parts to minimize inventory management issues.

2.3.5. This information set constitutes the Comprehensive Interior Design for this Contract. All products, materials, and finishes are to be compatible with the existing product on site.

2.4. Coordination with Other Trades. Certain furniture projects may be subordinate to larger, separately contracted construction or flooring projects and will require the Contractor to coordinate furniture installation with other trades. Examples of other trades include construction trades (e.g. electrical, raised access flooring, painting, etc.) or similar non-construction trades (e.g. new carpet or tile installation). When required, the Contractor shall coordinate furniture installation with the Government and/or other contractors. The objective is for the furniture Contractor to become integrated with the larger project team. Each trade within the project team must communicate effectively with one another to ensure proper sequencing of events and optimized use of constrained resources (such as loading docks, temporary storage space, elevators, etc.).

2.5. Communication with other Government and Government-contractor Personnel. Any decisions adjusting the performance of this contract, and each task order, must be approved by the Contracting Officer and COR. To emphasize, other Government personnel may not alter any agreements, schedules, furniture layouts/quantities, etc.

2.6. USSTRATCOM Site Conditions

2.6.1 General. The Contractor shall comply with all requirements and procedures IAW FAR 5352.242-9000, Contractor Access to Air Force Installations. Contractor employees shall be required to obtain and display identification badges. Anticipate delays in getting commercial vehicles on base and allow time for commercial vehicles to reach their destination. Drive designated routes at posted speed limits throughout the base. Procedures for commercial vehicle access to the base are subject to change without prior notice.

2.6.2. Identification Credentials. All Contractor personnel who provide on-site services are required to apply for and possess both Offutt AFB access credentials and USSTRATCOM access credentials – these are separate badging credentials derived from separate offices (Offutt AFB Visitors Center and the USSTRATCOM Visitors Center). Access to Offutt AFB and all USSTRATCOM facilities require Contractor employees/installers to readily pass criminal records background checks via the National Crime Information Center (NCIC). It is the Contractor’s responsibility to ensure all Contractor personnel maintains valid access credentials for both Offutt AFB and USSTRATCOM facilities (B1000 complex). Upon award, the Government will provide guidance on the access request procedures for both Offutt AFB and USSTRATCOM.

2.6.3. Travel on Offutt AFB and within USSTRATCOM Facilities. With the access credentials described in paragraph 2.6.2 above, the Contractor will have unescorted access to Offutt AFB and unsecure common areas within USSTRACOM facilities (e.g. loading dock, hallways, restrooms, atrium, cafeteria, etc.). The Contractor is expected to perform all activities associated with moving furniture items and materials to the entry door of each designated office space. Access to the designated space will be coordinated by the assigned project manager or Contracting Officer’s Representative.

2.6.4. Personal Electronic Devices/Wireless Devices/Cell Phone Use/Photography: Cell phones and personal electronic devices (PED) – including all electronic tethered/wireless/Bluetooth accessories – are strictly prohibited within Building 1000 and within any USSTRATCOM facility. Photography of any kind is also prohibited. Contractor employees shall not possess or use wireless electronic devices – including all “smart” devices (e.g. cell phones, tethered wristwatches, FitBits, cameras, electronic notepads, iPads, etc.) while working within the C2F (Bldg. 1000) or any USSTRATCOM facility. Wireless electronic devices shall be secured outside of Bldg. 1000 and USSTRATCOM. Contractor personnel who fail to adhere to electronic device restrictions are subject to detainment by Offutt AFB Security Forces and permanent loss or destruction of electronic devices. LEAVE THESE DEVICES AT HOME OR IN A PERSONAL VEHICLE. The use of cell phones while driving is also strictly prohibited unless using a hands-free device. Texting while driving is prohibited.

2.6.5. Escorts. Office spaces to be furnished in B1000 require Government escort to ensure Security requirements are met. Access will not be granted to any space unless Government escorts are available. The Government is responsible for providing escorts in a manner that does not impede the Contractor’s ability to complete installation on schedule.

2.6.6. Disposal of Trash/Scrap Material. In general, any trash, refuse, or scrap/unusable material resulting from any contract requirement shall be removed and disposed of by the Contractor at a proper disposal site off Offutt AFB in strict accordance with applicable federal, state, county, and local laws. On a case-by-case basis, USSTRATCOM may permit the use of on-site recycle containers or trash compactors, but it will depend on the overall expected volume of trash or refuse. Use of USSTRATCOM trash compactors and recycle containers must be approved in advance by the Contracting Officer’s Representative.

2.7. Security

2.7.1. All drawings and specifications related to USSTRATCOM facilities – as specified in B1000 complex are ‘Controlled Unclassified Information (CUI). The scope given in this PWS directs that the Contractor use CUI documents to create additional CUI documents. Therefore, compliance with Governmental guidance on handling unclassified but sensitive information is mandatory. Specific guidance is listed below.

2.7.2. The prime Contractor shall be responsible for compliance to the below guidance of all sub-contractors and/or employees supporting the USSTRATCOM Bldg. 1000 Furniture Support Contract. The Government may require any of the below forms to be submitted by major sub-contractors.

2.7.3. Standard Form (SF) 328-Certificate Pertaining to Foreign Interests must be completed and submitted before obtaining CUI documents. The form shall be signed by the company president or general manager on behalf of the company and employees. Companies will require approval from Government security representatives before obtaining CUI documents. The Government reserves the right to deny a contractor CUI documents, establishing the contractor as unqualified to perform the scope of this contract.

2.7.4. Controlled Unclassified Information (CUI) Nondisclosure Agreement (NDA) (provided by the Government) must be completed and submitted before obtaining CUI documents. This NDA was developed for any contractor working with information pertaining to the B1000 complex. The NDA will also apply to the B500 complex information for this contract. The form shall be signed by the company president or general manager on behalf of the company and employees.

2.8. DOD Guidance: Two DOD publications outline specific measures concerning the handling, transmittal, and disposal of information/material not intended for public release – DODI 8582.01-Security of Non-DoD Information Systems Processing Unclassified Nonpublic DoD Information and DODI 5200.48- Controlled Unclassified Information. The contractor shall comply with and actively engage in all measures outlined in these publications.

2.8.1. DODI 8582.01. The Contractor shall refer to Enclosure 3 - Procedures for instructions on the handling of electronic “soft copy” information. DODI 8520.01 is available on the DoD Issuance website at http://www.esd.whs.mil.

2.8.2. DODI 5200.48. This regulation identifies the controls and protective measures developed for DoD CUI and some identifiers used by other government agencies to categorize information as CUI. The contractor shall refer to Section 3-Programmatics, for guidance relating to the security of For Official Use Only (FOUO) information, including marking, and secure handling. The contractor shall reference Section 4, Dissemination, Decontrolling, and Destruction of CUI, for dissemination of hard copy materials and documents. DODI 5200.48 is available on the DoD Issuance website at http://www.esd.whs.mil.

2.9. Labeling: Products may not be labeled in a way that refers to sensitive missions or equipment, special access controls, or similar designations.

2.10. Contract Structure. The scope of this contract is broken down into four distinct categories: Design/Redesign, Purchasing, Logistics/Installation, and Power Supply.

SECTION 3

CONTRACT OBJECTIVE

DESIGN/REDESIGN

3.1. The structure of this contract is meant to support the full range of possible projects: from the smallest project involving only Government provided materials, to the full office suite furniture renovation. The objective of all furniture projects is to deliver qualified, just-in-time design services in a manner that reduces both project cycle time and cost. The Government acknowledges design services offered through regional distributors of various brand furniture (e.g. Allsteel, DIRTT, and others); however the objective is to deliver design services which consider the full range of facility dependencies – including architectural, electrical, fire protection, and others. As such, the Contractor’s proposal shall clearly describe the technical approach to delivering design services – including the Contractor’s ability to deliver just-in-time computer aided design (CAD) services.

3.1.1. A typical request may be for the Contractor to quickly assemble one or more options to reconfigure an existing space to accommodate additional employees (e.g. add five workstations). The Contractor shall efficiently evaluate existing as-built drawings and offer one or more executable options (before and after drawings) within timeframes referenced in Paragraph 3.3.1 and Table 3.3.1. Design options may call for the removal of certain furniture items (e.g. remove lounge chairs or a collaboration table) to make room for additional workstations. Another example may be to reconfigure an existing office to add a demountable wall executive office space; there may be multiple options to achieve this design objective.

3.1.2. A potential complex project is to remove all furniture from a given suite, divide the suite using new demountable walls, complete the space with a combination of Government-owned materials and items purchased from the design plans of an Architect.

3.2. In-House-Design

3.2.1. The primary driver for a furniture project is completion time. A quick "before and after" of the overall space may be provided by the Government. Using the Site Lead’s experience, inventory management, and the pre-priced catalog line items (paragraph 4.2.), the Contractor will be required to prepare a project requirement document for the government for a future proposal. The design may or may not show all components oriented correctly (e.g. show a corner connector where a tee connector is needed). The Government will request a proposal from the design and the Contractor is expected to interpret this potentially incomplete design to deliver a complete project installation.

3.2.2. The Government may provide fully designed plans and specifications developed by an Architecture and Engineering firm. These are to be treated by the Contractor as in-house designs as there is no requirement for a Contractor-led design phase.

3.2.3. Design Updates. The Contractor is responsible for adjusting the furnishings layout in design documents to account for field modifications that may occur during installation. The Contractor will also adjust the quantity and/or configuration/layout from the provided in-house design to what is installed in the space.

3.3. Contractor-Design

3.3.1. If a project requires a complex or rapid-response solution; the use of non-pre-priced line items; or represents a significant deviation from the existing interior design, the Government may request a contractor-designed project. The Government will provide "as-built" drawings that apply to the current layout of the C2F offices upon contract award – subject to security provisions outlined in Section 2.7. Contractor-designed projects will leverage "as-built" drawings with the intent of expediting design cycle times. The Contractor will meet with a Facilities Project Manager (PM), and if needed, the Contracting Officer Representative (COR), Contracting Officer, and users. The Contractor will prepare one or more design solutions that address the precise needs of the project as defined by the PM, in full consideration of both physical and inventory constraints (if applicable). The design will include a budgetary cost estimate for all in-scope/catalog furniture items including comprehensive installation services. Unless otherwise approved by the COR or CO, the contractor shall deliver design documentation as specified in Table 3.3.1. A typical design scenario could be to prepare design options to add an interior demountable wall office partition with the objective of improving office security (the demountable wall works as a security compensatory control measure). The sample objective would be to establish a partitioned workspace for 12 personnel. In this scenario, at least 12 workstations would be reconfigured within an overall area of 1500 square feet. Per Table 1, the Contractor would deliver initial design options within 5 business days. The Government would review and offer comments. The Contractor would then deliver a final design within 3 business days of receiving Government comments. Designs which are more complex involving multiple spaces or multiple disciplines (e.g. electrical, HVAC, etc.) would be subject to negotiation on a case-by-case basis.

Contractor Design Response Criteria

≤ 10 workstations or ≤ 1,000 Sq Ft

> 10 workstations or >1,000 Sq Ft ≤ 2,500 Sq Ft

Government Comments Extension Requested through COR or Contracting Officer

> 2,500 Sq Ft or Multiple Spaces Contractor shall negotiate design schedule with COR or Contracting Officer

Table 3.3.1

3.3.2. There are many instances where a design is not complex, but an order must be placed. Therefore, given that a contractor design is often required to place the order (regardless of complexity), these too could be considered contractor-design projects. A typical scenario could be to change the orientation of 5 workstations to make room for 2 additional workstations. Per Table 3.3.1, the Contractor would deliver initial design options within 3 business days. The Government would review and offer comments. The Contractor would then deliver a final design within 2 business days of receiving Government comments.

3.4. As a general rule, USSTRATCOM will maintain standard workstation configurations – composed of the same parts; full plans, component plans, electrical plans, panel elevations, etc. that can be viewed on-site. USSTRATCOM will make the initial fit-out submittals available for reference. The Contractor will be building the same workstations and moving/reconfiguring furnishing the same accessories over the life of this Contract. The Contractor will be assembling materials in the same complex, leveraging the same warehouse (Bldg. 73) over the life of this contract.

3.5. Design Work. The Contractor is responsible for maintaining accurate as-built drawings of the entire facility as well as an accurate inventory of furniture components. For every alteration project placed under this contract, the Contractor shall update the as-built drawings and inventories and turn them in to the Government.

SECTION 4

PURCHASING

4.1. Systems Furniture Manufacturers. The C2F is currently solely furnished with Allsteel (Terrace line and coordinating desking and storage items); another line from Allsteel consisting of wooden storage components; and Do It Right This Time (DIRTT) demountable wall products. All new systems furniture items must be of the same make model and 100% compatible with existing furniture.

4.2. Furniture Baseline (Configuration Library and Inventory). The Government has established a baseline configuration library and inventory of all furniture currently installed in the USSTRATCOM C2F. The purpose of the configuration library and inventory is to understand exactly what furniture is installed – including relative volume and density – and where specific furniture items are installed. The configuration library is comprised of hundreds of original manufacturer submittals which include precise specifications and life cycle support, and warranty support information. Baseline inventory/installation records are maintained in MS Excel format (with filters and pivot table tools) to support furniture configuration management, warranty support, and to facilitate inventory reconciliation. The configuration library and inventory records are for reference only. Furniture items are indexed by their category item number, manufacturer, description, and installed location within Bldg. 1000. The contractor shall notify the Contracting Officer’s Representative whenever furniture configuration discrepancies, drawings, or installation discrepancies are identified. As referenced in Paragraph 3.5, the Contractor is responsible for updating as-built drawing and updating inventories whenever configuration/inventory discrepancies are identified.

4.2.1. Furniture Purchase Categories. Table 4.2.1 establishes purchase categories for furniture items.

Furniture Purchase Categories

Office Furniture Purchase Categories

EOCF3

(Contact Contracting Officer or Contracting Officer’s Representative for Ordering Guide information) Purchase of Executive Office Furniture and Conference Room Furniture shall be negotiated on a task basis subject to compliance with mandatory sourcing regulations and waiver policies – See Paragraph 4.4.

Seating II (Contact Contracting Officer or Contracting Officer’s Representative for Ordering Guide information) Purchase of Seating shall be negotiated on a on a task basis subject to compliance with mandatory sourcing regulations and waiver policies – See Paragraph 4.4.

Table 4.2.1 Items that are functionally the same as the catalog listed items – with equal warranty and reliability attributes – may be used to fill a requirement provided the item and individual components/sub-components are fully compatible with the system. Changes to catalog items and/or catalog numbers (e.g. substitute seating or substitute storage) are subject to the approval of the Contracting Officer’s Representative or Contracting Officer and shall require full manufacturer technical documentation (e.g. submittals); warranty information; and – when directed – delivery of a first article proof or sample (e.g. fabric sample).

4.2.2. Furniture Services.

4.2.2.1. General Labor. General labor includes services to install systems furniture, demountable walls, executive furniture, conference room/collaboration furniture, and individual furniture items (e.g. seating, storage, tables, etc.). General labor also includes services to reconfigure raised access floor tiles; reconfigure/modify government-furnished releasable carpet tiles; and provide logistics, inventory management, and general warehousing services. The Labor Categories in Attachment J2 associated with this paragraph are: General Labor.

4.2.2.2. Professional Labor. Professional labor includes interior design and project management labor to plan and manage both major and minor office upgrades or relocations/reconfigurations. The Project Manager will work closely with the Contracting Officer, Contracting Officer's Representative, and key USSTRATCOM stakeholders to manage projects to ensure full compliance with the PWS and requirements specified in individual task orders. The Designer will provide comprehensive interior design services, space planning services, and – when required – on-site consultations. The Designer will produce and deliver drawings and supporting documentation in sufficient detail to be accurately interpreted by all parties including key Government stakeholders (Contracting Officer, Contracting Officer’s Representative, and USSTRATCOM customers) and contractor stakeholders including electricians, furniture installers, etc. The Labor Categories in Attachment J2 associated with this paragraph are: Project Management and Interior Design.

4.2.2.3. Skilled Trade Labor. Skilled trade labor includes services which require industry certifications including certified electricians and similar trades that may be required to support installation of demountable walls. Demountable wall installation may require minor modifications to room HVAC (e.g. install a supply or return air vent) or minor modification of a sprinkler system (e.g. relocation of a sprinkler head). HVAC or sprinkler services would be considered incidental to installation of demountable walls and would be evaluated on a task-by-task basis subject to approval of the Contracting Officer. The Labor Categories in Attachment J2 associated with this paragraph are: Certified Electrician, Certified HVAC, and Fire Protection.

4.2.2.4. Miscellaneous Services. Miscellaneous services are associated with modification of raised access floor tiles. Various projects may require floor tiles to be modified by drilling 2-1/2” grommets to facilitate IT and/or power cabling. The Contractor shall provide pricing for incremental drilling of 2-1/2” penetrations in Haworth TecCrete concrete floor tiles (1-1/8” or 1-1/2” thick floor tiles). In most cases, pre-drilled floor tiles are available as government-furnished material; however, the physical layout of furniture in some spaces will require modification of one or more tiles. Floor tile modifications shall be performed strictly according to manufacturer cutting procedures. The Labor Categories in Attachment J2 associated with this paragraph are: Concrete Floor Tile Drilling.

4.3. The Contractor shall be responsible for the purchase of the furniture, including checking the accuracy of all acknowledgments and schedules from manufacturers and making necessary corrections to ensure that the manufacturer has a correct understanding of the order and requirement. Provide competitive open market procurement where applicable.

4.4. The contractor will utilize all Air Force Mandatory Source Programs, Federal Supply Schedules (FSS) (GSA, open market, etc.) to purchase any furniture items requested. As separate items are purchased (chairs, desks, file cabinets, etc.), the COR will determine if the items are available under a mandatory source program.

4.4.1. The Contracting Officer will provide the contractor with a memorandum IAW FAR 51.102, DFARS 251.102(e) and DFARS PGI 251.102 - Authorization to use Government supply sources.

4.4.2. Comprehensive Interior Design (CID) specifications for furnishing item types shall take precedence over the specifications required by mandatory source/Furnishings Commodities Council evaluation/award criteria for the awarded mandatory source/Furnishings Commodities Council program.

4.4.3. If the item is available under a mandatory source/FSS program the Contractor shall purchase the item(s) utilizing the mandatory source/FSS program.

4.4.4. If the item is not available from a mandatory source/FSS program. The Contractor shall make explicit notification to the Government if the required specifications cannot be provided via mandatory source/FSS programs as part of their submittal approval process for the specific item(s). The contractor shall provide details of what specifications of the items cause the mandatory source/FSS program to not adequately meet the CID requirement. The COR will prepare a waiver request to the mandatory source/FSS point of contact (POC) utilizing the data provided by the contractor with the intent of maintaining a standard set of equipment for USSTRATCOM. The Contracting Officer will submit the waiver to the mandatory source/FSS POC. Once a waiver from the mandatory source/FSS POC has been approved for a given item, it shall be applicable for the duration of the contract. The Contracting Officer will update the Authorization memo (ref para 4.4.1) accordingly.

4.4.5. This contract will have a Brand name waiver in place upon award to purchase Allsteel systems furniture and DIRTT demountable walls. During the course of performance, additional brand names may be justified to support life cycle upgrades or life cycle replacements of executive furniture, collaboration furniture, seating, and/or conference room furniture; however, in all cases, conditions of a brand name waiver are such that any mandatory source/FSS furniture program must still be used when it can meet the Government’s requirements. If Allsteel systems furniture and DIRTT demountable walls are available via mandatory source/FSS programs and they meet CID specifications, the mandatory source/FSS program shall be used.

4.4.6. The contractor will prepare procurement packages per the applicable program’s regulations, consolidate/organize responses and present to the Government for the furnishing item approval via submittals outlined throughout this PWS.

4.5. Government Purchase Card (GPC) Purchases

4.5.1. GPC Purchases that are <$10,000 for supplies and $2,500 for services (as defined in FAR Part 2.1) can be purchased utilizing the GPC card. Items/Services that meet these thresholds may be placed by the COR-designated USSTRATCOM Government Purchase Card (GPC) holder after approval of the COR.

The GPC holder shall strictly follow GPC policies as outlined in AFI 64-117 – Government Purchase Card Program and any local/internal procedures for placing micro-purchase orders via the GPC. This contract does not supersede any GPC rules or regulations. All GPC purchases are subject to the terms and conditions of this contract and the amount of each GPC purchase shall be applied towards the contract minimum and maximum amounts. The COR and GPC holder will abide by AFI 64-117, paragraph 8.30-Splitting of Requirements.

4.5.2. CDRL A001 – Monthly GPC Transactions. The Contractor shall provide a monthly GPC report to the Contracting Officer and the COR detailing each purchase made via GPC during the previous month that will at a minimum include item description, source, quantity, and price upon request if required.

4.5.3. Projects over $25,000. All projects over $25,000 shall require the issuance of a Task or Delivery Order (DD Form 1155 or equivalent). Project requests must be submitted to the contracting office. Contracting will issue a Request for Proposal to the Contractor. All Task or Delivery Orders are subject to the terms and conditions specified in FAR Clauses 52.216-18, Ordering, and 52.216-19, Order Limitations. In addition, all purchases shall conform to Section B of the contract.

SECTION 5

LOGISTICS/INSTALLATION

5.1. Installation Services. The Contractor shall provide installation services for furniture, including installation drawings, installation instructions, purchase of furniture, field measuring, shipping, delivery coordination, receiving, inspection, submitting and processing freight and warranty claims, unpacking, storing, assembly, installation, phasing, and other related activities or tasks. The contractor shall develop project timelines, establish shipping, receiving, installation dates, and host minimum biweekly (every other week) team meetings, to include the COR and the Contractor's Program Manager, to brief the project team. The COR shall be notified immediately of any scheduling problems or other conditions which may cause delays and recommend available substitutes or solutions. Substitutes and solutions shall comply with the specification and shall be approved by the COR.

5.2. Field Measurements. Before purchasing furniture and performing the work, the Contractor shall verify dimensions in the field and shall advise the COR of any discrepancies, including concerns with NFPA 70- National Electrical Code, NFPA 101-Life Safety Code, and 36 CFR 1191- Americans with Disabilities Act.

5.3. Delivery, Storage and Handling. The contractor shall be responsible for the delivery, storage, and handling of all furniture. A staging area will be provided on-site or in a designated off-site location (Bldg. 73); however, the preference for installation services is just-in-time. In other words, furniture is delivered and installed efficiently in a manner that minimizes both on-site and off-site storage requirements. Unless otherwise directed by the COR or Project Manager, the Contractor shall limit staging of materials only to the designated build-areas (e.g. furniture designated for Room S1.148 may be stored in S1.148).

5.4. Certified Installers and Licensed Electricians

5.4.1. When recommended by the furniture manufacturer, furniture shall be installed by an authorized dealer with a trained or certified installation crew.

5.4.2. When required, hardwire electrical services shall be managed and provided by the Contractor and completed by a licensed electrician – supervised by the certified on-site furniture installation project lead. Electrical services may also be performed by resident third-party licensed electricians as directed by the COR or Contracting Officer. Under certain conditions – due to security constraints – USSTRATCOM may direct electrical services be performed by resident third party licensed electricians.

5.5. Electrical Compatibility. Non-systems furniture items, such as conference room tables or collaboration tables, may require power via the building’s power-distribution-modules. Such items must have modular electrical connections installed as is required for Systems Furniture. Refer to Section 5.1.

5.6. Raised Access Flooring and Releasable Carpet Tiles

5.6.1. U.S. Air Force Civil Engineering has determined that modifications to raised access flooring represent an equipment modification (not a real property modification). Therefore, the Contractor shall be required to reconfigure or modify existing raised access floor tiles in support of various furniture projects. Additionally, the placement of raised access floor grommets concerning workstations is critical for power and data delivery; the Contractor is responsible for the proper placement of floor grommets and – where required – modification of floor tiles.

5.6.2. The Contractor shall evaluate existing raised access floor tiles and cut new 2-1/2” holes when required and as directed by the COR. The Contractor shall reposition existing raised access floor tiles from within the space; or install new Government-furnished floor tiles when required. Government floor tiles are available as either pre-drilled or solid from Bldg. 73. The preference is always to use pre-drilled tiles to minimize the number of new floor penetrations; it is the Contractor’s responsibility to transport floor tiles from Bldg. 73. The majority of C2F raised access flooring consists of Haworth TecCrete 1-1/8” and Haworth TecCrete 1-1/2” concrete floor tiles. Haworth TecCrete manufacturer information is available upon request as well as recommended procedures for cutting new holes in floor tiles.

5.6.3. Additionally, as it pertains to reconfigured floor tiles and furniture installation, the Contractor is responsible for repairing or replacing carpet tiles as required – matching carpet tiles and releasable glue dots are available upon request as Government-furnished material.

5.7. Building Protection

5.7.1. Building surfaces shall be protected to prevent soiling and damage during delivery and installation. Any soiling or damage that occurs to the building during the installation of furniture shall be cleaned and repaired or replaced by the Contractor to its original condition at the expense of the Contractor and work shall be approved by the COR.

5.7.2. The Contractor shall notify the Government of any damage existing before the arrival of materials and/or installation crew. The Government will validate pre-existing damage reported by the Contractor. The Contractor will not be responsible for validated pre-existing damage.

5.8. Area Demobilization. All packing materials and other trash shall be removed from the job site. The contractor shall ensure that, after items have been installed, the area is clean and free of any debris. Upon completion of installation, all products shall be cleaned and polished and the area shall be left in a clean and neat condition to include vacuuming. Any defects or damage to furniture shall be repaired or replaced and shall be approved by the Contracting Officer. Damaged products that cannot be satisfactorily repaired shall be replaced. Before repair and replacement Contractor shall protect building surfaces.

5.9. Furnishings Break/fix or Reconfigurations. USSTRATCOM requires routine support for furnishings break/fix (trouble tickets) and/or furnishings alteration/reconfiguration projects. All trouble tickets that qualify as product warranty services shall be performed at no cost to the Government including the labor to repair respective furniture item.

5.9.1. When the Contractor is on site supporting ongoing furnishing alteration(s) or reconfiguration project(s), the Contractor will provide labor to repair, restore, or reconfigure furnishings associated with the ongoing project to full functionality within two hours of a COR reported issue. In cases where full functionality cannot be achieved within two hours, the Contractor shall provide the COR with written justification for delay and a plan for final resolution of the respective trouble ticket.

5.9.2 When the Contractor is not performing on site, then all furniture repair, alteration, or reconfiguration projects shall be executed per start times referenced in Table 5.9.2 below – subject to project requirements outlined in respective task orders or per the requirements outlined Paragraphs 4.5.1 and 4.5.3.

Contractor Installation Service Response Criteria

Table 5.9.2

5.9.3. In cases where targeted start dates cannot be achieved within the timelines outlined in Table 5.9.2, the Contractor shall provide the COR with written justification for delay and a plan for final execution of respective furniture installation/reconfiguration project(s).

5.9.4. To minimize inoperable time to the user, the Government will issue a task order for break/fix support, or use the GPC, based on the pre-priced service line items as established in the contract catalog.

5.10. Warehouse Management.

5.10.1. The Contractor will be responsible for maintaining an accurate inventory of all furnishing items in USSTRATCOM warehouses – currently maintained in Building 73 on Offutt AFB. Inventories are currently managed in standard desktop software (Microsoft Excel format) and include both individual components required to assemble various systems furniture items (e.g. office cubicles, demountable walls, or similar executive systems) as well as stand-alone furniture end items (e.g. chairs, bookshelves, monitor arms, etc.). The level of detail shall match that of a standard bill of materials for purchased items. The Contractor shall provide the inventory to the COR quarterly (CDRL A002) with the initial CDRL due 30 calendar days from contract award. Accuracy of quarterly inventory reports is evidenced when costs associated with incremental furniture projects are offset by the use of existing inventory furniture components (e.g. systems furniture frames, stackers, panels, connectors, etc.) and furniture end items (chairs, bookshelves, etc.) – per the requirements of FAR 8.002. It is imperative that furniture inventories remain 100% accurate to ensure project efficiencies – including cost, schedule, and overall customer satisfaction.

5.10.2. The Government may be required to add/remove items from the warehouse at their discretion. Should this circumstance occur, the Government will be responsible for accurately reporting additions or removals to the Contractor; the Contractor shall incorporate the changes into quarterly inventory CDRL reports.

5.11. Decommissioning

5.11.1. USSTRATCOM/J43 may require Contractor support for disassembly and staging of systems furniture, workstations, unit assemblies, binder bin racks, executive wood desks, printer stands, and similar furniture items found throughout USSTRATCOM facilities. When instructed, the Contractor will prep disassembled furniture for removal and turn-in/disposal by palletizing the designated furniture and transporting it as instructed by the COR. The Contractor is responsible for electrical power to the furniture, power poles, and power whips from the nearest junction box (J-Box) – above the ceiling or below raised floor – or wall receptacle. This requirement supports the need to ensure the proper sanitization of each space where classified material was formerly processed or maintained. Finally, the Contractor shall be responsible for providing all the labor, material, equipment services, and incidentals needed to disassemble furniture and, when required, package and transport furniture for disposition.

5.11.2. Projects will be identified by the J43 Project Manager by identifying an office suite or combination of suites and the tasks for the suite. The Contractor will develop a proposal for incremental project activities.

SECTION 6

CONTRACT OBJECTIVE

POWER SUPPLY

6.1. Modular Wiring System

6.1.1. The means to provide power to most of the systems furniture workstations is an item called a Power Distribution Module (PDM). This item provides female ports for any piece of equipment to connect to via a plug-and-play power extension whip. Provided the materials used to assemble power extension whips (and related components) are UL rated and/or assembled by a licensed electrician, the means of connection to furniture systems is not prescribed.

6.1.2. Furniture may need to be connected to a below-raised-floor electrical junction box at times or standard duplex wall outlet – converted to a power in-feed.

6.1.3. For new power in-feeds, the Contractor shall provide 25’-0” long power in-feeds – or variable length power in-feeds based upon specific project requirements. Power in-feed assemblies connect to B1000 power-distribution-zone-boxes (on one end) – also called PDMs – and the systems furniture power system at the other end. This requirement applies to both new and re-used systems furniture. The Government will provide approved submittals/shop drawings for the power zone boxes. Power in-feeds represent a hybrid assembly consisting a commodity whip purchased through Allsteel (or authorized Allsteel distributor). The Allsteel whip is assembled into a government-furnished coupler and Government-furnished pluggable power jumper. Final assembly of the Allsteel whip into the government-furnished coupler must be performed by a certified electrician; the Government will not provide the certified electrician. A thorough description of the complete power whip assembly is described in configuration library submittal #282 – Modular Power Feed Assembly. In summary, the Contractor shall provide the length required to reach from a given systems furniture location to the location of the building’s power distribution system (i.e. PDM). At one end is an 8-pin systems furniture power in-feed connector (Allsteel product); at the other end is a 10-pin modular connector which connects to an available power-distribution-zone-box. The fully assembled power whip (including the assembled government-furnished coupler and jumper) becomes a highly flexible plug-and-play electrical assembly that does require certified electrician to install. However, in cases where an under-floor power-distribution-zone-box is not available, the Allsteel power whip may be direct-wired into an existing duplex/quad wall outlet or wired directly into to a similar electrical junction box found within the space; all direct-wire services require a certified electrician.

6.2. Electrical Distribution within the Workstation

6.2.1. The Contractor shall provide breaks in workstation-internal power distribution and distribute power in-feeds such that two or three workstations are assigned to a single circuit provided by the power distribution module. Power distribution modules can energize anywhere from one to three circuits per in-feed; a single three-circuit power in-feed can service up to six workstations. Splitters between systems furniture power ways and power distribution modules may be required. It will be the responsibility of the Contractor to research/evaluate the power distribution system of the building and ensure proper electrification of the workstations. Given the electrical assumptions listed above, the Contractor must notify the Government if there is not sufficient building power to properly energize the workstations.

6.2.2. If the room design includes provisions for Government printers (typically found at the end of an aisle), the Contractor will be responsible for coordinating the systems furniture run to provide a circuit to the aisle that does not share with any cube interior.

SECTION 7

QUALITY CONTROL

7.1. Requirements

7.1.1. The Contractor will…