Combo Synopsis.Solicitation.docx

1. THIS OPPORTUNITY IS AVAILABLE ONLY TO CONTRACTORS UNDER the Small Business (SB) Set-Aside IAW FAR 19.502-2.

2. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation, proposals are being requested and a written solicitation will not be issued. This solicitation is being issued as a Request for Proposal (RFP).

3. This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2022-06 (effective 26 April 2022).

4. The NAICS code is 337214 and the small business size standard is 1,000 employees.

5. The Government intends to issue a Firm Fixed Price Single Award Indefinite Delivery/Indefinite Quantity contract with an estimated Ordering Period start date of 24 February 2023.

6. Description of Product: The contractor shall provide services on a project-by-project basis to design/redesign, reconfigure, supplement and/or replace current furnishings, purchase required furnishings, when necessary, coordinate logistics (delivery of purchased items, moving items to/from warehouse, moving items between/within buildings, etc.), install modular furniture items (walls, desks, credenzas, etc.) and ensuring workstation power is functioning after installation. This contract is contemplated to be a FFP IDIQ with one 5-year ordering period (24 February 2023 to 23 February 2028). The attached approved brand name J&A directs contractors to utilize Allsteel & Do It Right This Time (DIRTT) furnishing items. DIRTT will be used for the demountable furniture walls and partitions and Allsteel Terrace will be used for modular furniture systems and components. The price of the Allsteel and DIRTT catalog items provided will be fixed for the life of the contract. This requirement shall be performed IAW the terms and conditions set forth in the Performance Work Statement (PWS).

7. Site visit: Not required.

8. Evaluation of Proposals: The Government shall use the policies in FAR Part 12.6 - Streamlined Procedures for Evaluation & Solicitation for Commercial Products and Commercial Services in conjunction with the policies and procedures for solicitation, evaluation and award prescribed in FAR Part 13 - Simplified Acquisition Procedures. Following closure of this Combined Synopsis/Solicitation all Proposals submitted will be analyzed for accuracy and completeness and any necessary requests for fact-finding/clarifications will be made at that time. Responses to these fact-finding/clarification questions will be evaluated as part of the evaluation of the applicable factor.

a. The evaluation team will evaluate all proposals submitted to determine whether each proposal submitted is technically acceptable. Technical acceptability will be based on the two subfactors listed under the Technical Acceptable/Unacceptable Rating Method factor below. In order for the Technical Capability factor to be determined as having an “Acceptable” rating, all technical subfactors must be met. Failure to meet all technical subfactors will result in an “Unacceptable” rating for the Technical Capability factor. A proposal must have an "Acceptable” rating for the Technical Capability factor to be considered awardable.

Technical Acceptable/Unacceptable Rating Method

b. The Government will award a contract to the responsible offeror whose proposal conforming to the solicitation is most advantageous to the Government, price and other factors considered as indicated in FAR 52.212-2-Evaluation-Commercial Products and Commercial Services. The proposal evaluation process will not contain tradeoffs. To be deemed the most advantageous to the Government, the proposal must receive an overall acceptable rating for the Technical Capability factor, receive an acceptable rating for Past Performance, and offer the lowest prices upon the seed task.

9. The following factors shall be used to evaluate offers IAW FAR 52.212-2.

a. Technical Capability:

(1) Subfactor 1: Quality Control Plan (QCP) (PWS Section 7). The offerors submittal shall be evaluated on whether the proposal describes how the offeror will establish and maintain an effective QCP. This subfactor evaluates the adequacy of the offeror’s key project management and support staff and their approach to the management of the overall contract – inclusive of subcontract management –on an acceptable/unacceptable basis. It also evaluates the adequacy of the offeror’s technical ability to deliver timely design, logistics, and installation services. The offeror will be required to demonstrate its approach to hiring qualified key project management and support staff. The offeror shall submit a draft QCP with the initial response to the formal request for proposal. This requirement is met when:

(a) The offeror’s proposal outlines how incremental furnishing requirements of the contract will be executed, on time, meeting the performance requirements and specifications with a low to moderate risk of unsuccessful contract performance

(b) The offerors proposal identifies the contractor’s overall approach to the management of the overall contract and demonstrates an organizational diagram showing clear, logical lines of authority from Program Manager to subcontract management, including site investigation, design, site superintendence, and quality control;

(c) The offerors proposal identifies the key project management and dedicated support staff by job title, demonstrates a brief job description and the qualifications required of each staff member (e.g., education, training, professional qualifications, licenses, and experience relative to the tasks he/she will perform if awarded the contract); professional qualifications and/or work experience for key staff members proposed to be assigned each given role will be presented showing the individual meets the respective job description and required qualifications; and

(d) The offerors proposal identifies the logical lines and level of decision-making authority delegated to management and staff members (as a minimum, program manager, as defined in PWS section 7.1.2, shall have on-site decision-making authority).

(e) The offerors proposal describes adequate policies and procedures for subcontractor management, including surveillance, recruitment and termination, quality control, and scheduling.

(f) The offerors proposal identifies the management and quality control procedures used for furnishings planning and installation, both by the prime and subcontractor.

(2) Subfactor 2: Task Statement of Work (SOW) – Seed Project #1, Room NL1.150 response (PWS paragraph 3.3.). The offeror's submittal shall be evaluated on whether the proposal describes and defines the offeror’s capacity to interpret existing as-built drawings (both furniture and electrical) and to interpret existing manufacturer submittal documents (Allsteel, DIRTT, Haworth Flooring, Modular Power, and non-catalog furniture items) and then accurately translate requirements into one or more furniture design packages corresponding to requirements specified. The offeror’s submittal shall outline a clear understanding of design objectives represented in the Task SOW for Room NL1.150. This requirement is met when:

(a) The offerors proposal establishes one or more executable design options efficiently depicting a target quantity of twelve (12) standard WKS-AS workstations installed within the interior perimeter of Room NL1.150. Design options shall incorporate non-catalog seating; non-catalog lateral files; and non-catalog printers as described within the Task SOW.

(b) The offerors proposal establishes one or more executable design options efficiently depicting one (1) DW01 demountable wall office space to be installed within the interior perimeter of Room NL1.150. Design options to incorporate non-catalog seating and non-catalog executive furniture as described within the Task SOW.

(c) The offerors proposal establishes efficient design options depicting installation of multiple Allsteel power in-feed assemblies servicing targeted quantity of 12 designed workstations and providing sufficient power to support a maximum of three standard volume office printers as described within the Task SOW.

(3) Subfactor 3: Task Statement of Work (SOW) – Seed Project #2, Rooms N2.178 and N2.178A response (PWS paragraph 3.2.). The offeror's submittal shall be evaluated on whether the proposal describes and defines the offeror’s capacity to interpret existing as-built drawings (both furniture and electrical), to recognize options to improve/modify government furnished “in-house” conceptual design documents, and to accurately translate requirements into a comprehensive updated design establishing cubicle clusters which are reconfigured to align with the organizational structure of room occupants. The offeror's submittal shall outline a clear understanding of design objectives represented in the Task SOW for rooms N2.178 and N2.178A. This requirement is met when:

(a) The offerors proposal establishes incorporates updates to the Government’s conceptual design for Rooms N2.178 and N2.178A establishing a reconfigured workspace which properly aligns with the organizational structure of room occupants. The updated design shall also incorporate non-catalog seating and non-catalog conference room furniture as described within the Task SOW.

(b) The offerors proposal establishes efficient design options depicting installation of multiple Allsteel power in-feed assemblies servicing 51 reconfigured workstations as described within the Task SOW, Seed Project #2.

(4) Subfactor 4: Manufacturing and Logistics (PWS paragraphs 2, 4.1., and 5.10.). The offeror's submittal shall be evaluated on whether the proposal describes and defines the ability of the offeror to manage self-performed and subcontracted procurement and logistical activities ensuring materials/items arrive on time. The offeror's submittal shall outline the manufacturers' production throughput for Allsteel and DIRTT brand furniture systems, the logistical procedures which will be employed to achieve PWS objectives. This requirement is met when:

(a) The offerors proposal establishes and communicates the respective work efforts and associated timeframes required to outfit a given space (e.g. Seed Project #1 – Room NL1.150) with new furnishing items prior to material being on-site. At a minimum, the proposal shall include: measuring site conditions, preparing design submittals (showing true dimensions of the designed solution); purchasing procedures (once submittal is approved and task/delivery order issued by Government), manufacturing lead times; logistics management; and delivery inspection and error management (e.g. missing or damaged materials).

(b) The offerors proposal establishes a separate portion of the response will describe processes of the above for reused items where they differ from new items.

(c) The offerors proposal describes and defines means and methods to establish just-in-time delivery schedules. The Offeror shall acknowledge and address the site-specific delivery requirements outlined in PWS Section 5.3.

(5) Subfactor 5: Installation Capacity (PWS Section 5). The offeror's submittal shall be evaluated on whether the proposal describes and defines the ability of the offeror to efficiently install or reconfigure furniture items at the rate/schedule required by the Government, outlines sufficient installation labor, supervision, inspection, and quality control procedures to meet performance requirements and specifications required in the PWS – with low to moderate risk of unsuccessful contract performance. This requirement is met when:

(a) The offerors proposal establishes the minimum installation labor pool required to meet the intended installation and/or reconfiguration schedule(s) as specified in PWS Para. 5.9.2. The proposal must also identify how the offeror will recruit, train, and maintain the installation laborers required from local, regional, or national sources.

(b) The offerors proposal demonstrates estimated laborers; labor-hours per workday; labor-hours per requirement (e.g. workstation installation vs. workstation reconfiguration). The labor calculation must be inclusive of logistics labor associated with managing the efficient flow of furniture/material items to and from warehouse/receiving areas to respective work sites (e.g. Room N2.178 or N2.178A) – with the objective of maintaining just-in-time installation services until a project is complete.

(c) The offerors proposal identifies the material handling equipment required for installation and the means to provide the required equipment.

(d) The offerors proposal identifies potential constraints to successful furniture installation(s) (e.g. Offutt AFB access procedures, B1000 loading dock access, access to B1000 freight elevators, staging areas, etc.) and means to mitigate the constraint.

(6) Subfactor 6: Security Requirements (PWS paragraph 2.7.). The offeror's submittal shall be evaluated whether the proposal describes and defines the ability of the offeror to manage Controlled Unclassified Information in accordance with the Security Requirements in PWS Section 2.7. This requirement is met when the offeror’s proposal demonstrates understanding of the security requirements and the ability/willingness to execute security requirements.

b. Past Performance. Past Performance will be considered IAW DFARS 213.106-2. The Contracting Officer shall consider past performance by reviewing information on similar contracts within the last 5 years using PPIRS/FAPIIS/SAM reporting systems for acceptable performance. Where there is no information available on past performance, the past performance element will be considered as acceptable.

c. Pricing.

All price information shall be addressed within the price volume and the Price Model (Attachment 3 of this RFP) only. The offeror’s proposal shall represent its best efforts to respond to the C2F FFO requirements. The burden of proof for credibility of proposed price rests with the offeror. For evaluation of the price structure, the offeror shall propose their rates in Attachment 3 – Price Model - Rates Tab by editing fields that are highlighted in yellow, as well as pricing the seed task using the Labor Tab and Materials Tab for evaluation purposes. A “reasonable” price is a price that a prudent and competent buyer would be willing to pay, given data on competition, supply and demand, and general economic conditions. The total evaluated price of the seed task shall be utilized for the price evaluation to determine the lowest priced offer.

The contract will also include seven labor categories to be priced as Firm-Fixed Price hourly labor rates: 1) General Labor, 2) Certified Electrician, 3) Certified HVAC, 4) Fire Protection, 5) Interior Design, 6) Project Manager, and 7) Concrete Floor Tile Drilling. All indirect costs, fees, profit, and any other applicable factors are to be included in the Rates tab of Attachment 3. The price volume shall include a detailed breakdown of the proposed indirect rates in addition to including the overall indirect rate on the Price Model. Finally, the price volume shall include a statement certifying that the rates and information proposed within the Price Model shall be valid and fixed for the entire ordering period of the contract. If a proposal does not include this statement it will be a non-conforming proposal and it will NOT be considered for award.

d. Interactions with Offerors. If during the evaluation period, it is determined to be in the best interest of the Government to have fact-finding/clarifications with an Offeror, the Offeror will be notified by the Contracting Officer. The purpose of the fact-finding/clarifications may be to correct minor errors and/or deficiencies in the proposal. The Contracting Officer may have fact-finding/clarifications for some, all, or none of the offerors. The government intends to award a contract without discussions with respective vendors/quoters. The government however, reserves the right to conduct discussions if deemed in its best interest.

10. Organizational Conflict of Interest (OCI): Contractors interested in this RFP shall submit to the undersigned an assessment of potential or actual OCI issues, if any, as related to this RFP. If OCI’s are identified, the contractor shall submit a mitigation plan five (5) calendar days prior to the close of the RFP submission period. OCI issues include, but may not be limited to, the inability to render impartial assistance or to advise the Government, the inability to objectively perform contract work, or the unfair competitive advantage created by current or previous contractual efforts with the Government. A mitigation plan for any identified OCI shall be included. The contractor shall flow-down this requirement to prospective subcontractors and submit subcontractor mitigation plans with the contractor’s proposal. The Contracting Officer will review any OCI issues and make a determination of eligibility to compete.

11. Cancellation of RFP: The Government reserves the right to cancel this RFP either before or after the proposal due date. In the event that the Government cancels this solicitation, the Government has no obligation to reimburse vendors for any costs. The Government reserves the right to make no award. In such event, the contractor will be notified, via Contract Opportunities of the Contracting Officer’s decision and this decision shall be final and conclusive and shall not be subject to the “Disputes” clause or the “Contract Dispute Act of 1978, 41 U.S. Code Chapter 71.” Funding is not presently available for this acquisition, therefore “Availability of Funds (Apr. 1984)” clause (FAR 52.232-18) applies to this RFP.

12. Contractor Responsibility. All contractors shall be registered at System for Award Management (SAM.GOV) https://www.sam.gov/SAM/ . Contractors must be registered in the database before a contract can be awarded to the company. A vendor must be determined to be responsible by the Contracting Officer in order to be eligible for award. Responsibility is described in Federal Acquisition Regulation (FAR) Subpart 9.1, “Responsible Prospective Contractors.” Part of the determination addresses financial capability. Please provide the names, addresses and points of contact for all financial institution organizations utilized to determine if contractor has adequate financial resources to perform the contract or the ability to obtain them to include written authority to contact the provided financial institution.

13. Proposals: NO PARTIAL PROPOSALS WILL BE CONSIDERED. NO PARTIAL AWARDS WILL BE MADE. Please acknowledge all requirements of the solicitation in the proposals. Supplies and/or services contained within this Combined Synopsis/Solicitation are for delivery FOB Destination to Offutt AFB, Nebraska. Proposals submitted shall adhere to the line-item structure contained herein.

14. At a minimum, include the following information within the Proposal you submit in response to this Combined Synopsis/Solicitation.

a. Company Name

b. Street Address/PO Box Number

c. City/State/Zip

d. Web Site

e. Point of Contact

f. Phone Number

g. Fax Number (if applicable)

h. E-Mail Address

i. Unique Entity ID Number (SAM)

j. CAGE Code

k. Federal Tax ID Number

l. Company Size (Large, Small, 8a, SDB, Emerging Small Business, HUBZone, Veteran Owned, WOSB, EDWOSB)

15. Point of Contact Information: Reference Solicitation Number FA4600-23-R-0001 on all correspondence. Complete Proposal submissions will be due NLT 23 January 2023 at 11:30 AM CST. All Proposals shall be submitted via email to abby.cline.2@us.af.mil and patrick.etherton@us.af.mil. PROPOSALS MUST BE E-MAILED TO THESE TWO ADDRESSES. ANYTHING OTHERWISE CAN AND WILL BE CONSIDERED NONRESPONSIVE. YOU MAY WISH TO PLACE A READ/DELIVERY RECEIPT.

Note: .zip files are not an acceptable format for the Air Force Network and will not go through our email system.

All questions regarding this RFP must be emailed to the two points of contact listed above by 1:00 P.M. Central on 05 January 2023.

16. Attachments & Exhibits:

1. Clauses and Provisions

2. USSTRATCOM Bldg 1000 Furniture Support PWS

3. Contract Data Requirement List (CDRLs) A001 -A003

4. Price Model

5. SCA Wage Determination 07.01.22

6. Redacted USSTRATCOM Furniture_Brandname JA_25 May 22_Final_Redacted

17. Provisions and Clauses:

See pages 03 through 58 for applicable clauses and provisions.

Note: Some Provisions and/or clauses require the offeror to provide responsive information as set forth within those provisions and/or clauses. This responsive information shall be submitted in the same format provided within those provisions or clauses at the time a Proposal is submitted.

18. Supplies or Services and Prices/Cost Additional Information/Notes

MIN/MAX CONTRACT VALUE

Minimum/Maximum Contract Value The minimum contract value issued against this contract shall not be less than $1,000.00 and shall be awarded upon execution of this contract by means of a Task Order. The maximum contract value for the entire USSTRATCOM Bldg 1000 Furniture Support, inclusive of all delivery orders shall not exceed $7,499,999.00.

B. The IDIQ has a five-year ordering period form the date of award. Orders will be placed in the form of Fixed-Price (FFP) Task Orders. Pricing for services shall use the IDIQ defined Labor Categories, Skill Levels, and Fully Burdened Labor Rates.

PSC: N071

FOB: Destination

SIGNAL CODE: A

19. Description/Specifications/Statement of Work Requirements THIS OPPORTUNITY IS AVAILABLE ONLY TO CONTRACTORS UNDER the Small Business (SB) Set-Aside IAW FAR 19.502-2. The contractor shall provide services on a project-by-project basis to design/redesign, reconfigure, supplement and/or replace current furnishings, purchase required furnishings, when necessary, coordinate logistics (delivery of purchased items, moving items to/from warehouse, moving items between/within buildings, etc.), install modular furniture items (walls, desks, credenzas, etc.) and ensuring workstation power is functioning after installation. This contract is contemplated to be a FFP IDIQ with one 5-year ordering period (1 February 2023 to 31 January 2028). The attached approved brand name J&A directs contractors to utilize Allsteel & Do It Right This Time (DIRTT) furnishing items. DIRTT will be used for the demountable furniture walls and partitions and Allsteel Terrace will be used for modular furniture systems and components. The price of the Allsteel and DIRTT catalog items provided will be fixed for the life of the contract. This requirement shall be performed IAW the terms and conditions set forth in the Performance Work Statement (PWS).

20. Proposal Validity The potential contractor agrees to hold the prices in its proposal firm for 90 calendar days from the date specified for receipt of proposals, unless another time period is specified in an addendum to the proposal.