USPS Solicitation 4BW-25-A-0019.pdf

UTILITIES CMT - Windsor

NOTICE TO OFFERORS

USPS Solicitation Number 4BW-25-A-0019

Manual Cafeteria Services – Los Angeles, CA 90052-9998

August 07, 2025

The United States Postal Service is seeking proposals for providing manual cafeteria services at the United States Postal Service, Los Angeles, CA Processing & Distribution Center, 7001 S. Central Avenue, Los Angeles, CA 90052-9998. The initial period of performance is three years, with two (2) – 1 year options to renew at the discretion of the United States Postal Service. Your submittal must provide all costs, services, fees and any other expenses including but not limited to those services specified in this solicitation.

Attached to this notice is the complete solicitation for submitting proposals to provide these services. It describes the required services, states the terms and conditions that will apply to any resultant contract, and provides instructions for preparing and submitting a proposal.

Please read the solicitation in its entirety. If you have any questions or concerns, please e-mail Paul A.

Di Grassi, Purchasing & Supply Management Specialist at paul.a.digrassi@usps.gov. If you are interested in providing the required services, please complete the appropriate blocks and sections in the solicitation and return five paper copies of your proposal to the Facility Services CMC – Windsor, CT at the address below. Please send by way of USPS Priority Mail 2-3 Day Service.

If you are interested in submitting an offer for this requirement, please complete the following solicitation information:

□ PS Form 8203 – March 2007 – Titled “Order/Solicitation/Offer/Award.” On this form, please complete the following: Box No.13 – Supplier Name, Address, Telephone, Fax Number, and e-mail address. Box No.15 – Remittance Address, Telephone, Fax Number, and e-mail address.

□ Complete page 10, Duns Number Request, and Tax Identification Number (TIN).

□ Complete pages 15 through and including page 19 - Provisions 4-3 Representations and Certifications.

□ Read Attachments No.0001 through and including 0005. It is imperative that you read and understand these requirements in their entirety. These attachments contain information that will be incorporated into a contract.

□ Read Part 1 – Cover Sheet and Schedule – Pages 4 through and including page 9.

□ Please read all Provisions and Clauses, Pages 12 through and including page 68.

□ Please complete USPS Clause 4-8 Key Personnel, pg.35 - Provide up to four (4) names of key personnel under a contract.

6 GRIFFIN ROAD

NORTH WINDSOR, CT

06006-7012

PHONE: 860-285-7132

FAX: 650.357.6746

You must provide a written response to all evaluation factors listed in “Provision OA-604 Evaluation

Criteria (Food Services-Cafeteria) (June 1988) located on Page 51. If you fail to provide a written response to all evaluation factors, your proposal may not be considered further by the Evaluation Team.

UNITED STATES POSTAL SERVICE

FACILITY SERVICES CMC - UTILITIES CMT

6 GRIFFIN ROAD NORTH

WINDSOR, CT 06006-7012

REQUEST FOR PROPOSALS

SOLICITATION

4BW-25-A-0019

Manual Cafeteria Services

Los Angeles, CA Processing & Distribution Center

ISSUE DATE: August 07, 2025 DUE DATE: August 25, 2025

PAUL A. DI GRASSI, P&SM Specialist

TEL: 860.285.7132

E-MAIL: paul.a.digrassi@usps.gov

INTEGRITY HOTINE MESSAGE - THE US POSTAL SERVICE IS COMMITTED TO INTEGRITY IN ALL DEALINGS WITH THE VENDOR COMMUNITY.

TO THIS END, WE WANT TO KNOW OF ANY IMPOROPER OR ILLEGAL ACTIVINT THAT RELATES TO POSTAL SERVICE PROCUREMENTS.

PLEASE REPORT ANY SUSPECTED WRONG DOING OR MISCONDUST BY ANY PERSON(S) IN THE SOLICITATION, AWARD OR PERFORMANCE OF A POSTAL SERVICE CONTRACT, WHICH YOU BELIEVE, MAY VIOLATE A LAW OR REGULATION. YOU CAN NOTIFY THE POSTAL INSPECTION SERVICE EASILY BY CALLING OUR TOLL-FREE NUMBER HOT-LINE NUMBER (800.654.8896) OR BY CALLING YOUR NEAREST POSTAL INSPECTOR.

WHILE CALLERS WILL BE ASKED TO IDENTIFY THEMSELVES SO THAT WE CAN FOLLOW-UP ON THE INFORMATION, ALL INFORMATION

RECEIVED WILL BE KEPT CONFIDENTIAL

NOTICE: THE HOTLINE SHOULD NOT BE USED TO VOICE COMPLAINTS OR GRIEVANCES. FURTHER, THE HOTLINE IS NOT INTENDED TO BE USED IN LIEU OF ESTABLISHED PROCEDURES FOR FILING PROTESTS OR CONTRACT CLAIMS. FOR THOSE MATTERS, PLEASE FOLLOWTHE PROCESSES SPELLED OUT IN YOUR CONTRACT DOCUMENTS OR THOSE SET OUT IN THE POSTAL SERVICES SUPPLY PRINCIPALS AND

PRACTICES.

ORDER / SOLICITATION / OFFER / AWARD

14. BILLING ADDRESS

SEE SCHEDULEORAL

RFP

12. DELIVERY10. ACO CODE

RFQ

7. For Information Call 8. OFFER DUE DATE/TIMEB. TELEPHONE NO.A. NAME

4. MASTER CONTRACT NO.3. AWARD/EFFECTIVE DATE 6. SOLICITATION ISSUE DATE5. SOLICITATION NO.

OFFEROR TO COMPLETE BLOCKS 13, 15, 21, 22, 24A and 27

1. REQUISITION NO. PAGE

13. SUPPLIER

9. ISSUED BY

2. CONTRACT/ORDER NO.

C. FAX NO.

11. SOLICITATION METHOD

EMAIL:

TELEPHONE: FAX:

EMAIL:

15. REMITTANCE ADDRESS 16. DELIVERY ADDRESS

TELEPHONE:

DELIVER BY/END DATE:

4BW-25-A-0019 08/07/2025

Paul A. DiGrassi 860-285-7132 650-357-6746 08/25/2025 1700 ET

Utilities Facility Services CMC United States Postal Service 6 Griffin Road North Windsor CT 06006-7002 paul.a.digrassi@usps.gov

UNITED STATES POSTAL SERVICE

LOS ANGELES PROCESSING & DISTRIBUTION CENTER

7001 S CENTRAL AVE

LOS ANGELES CA 90052-9401

323.586.1400

Multiple

4BUTIL

OF

X

CODE 4BUTIL

CODE

CODE

TELEPHONE: FAX:

EMAIL:

CHECK EFT

FOB ORIGIN

FOB DESTINATION

CODE

CODE

189JM8

22.

AMOUNT

21.

UNIT PRICE

20.

UNIT

19.

QUANTITY

18.

SCHEDULE OF SUPPLIES AND SERVICES

17.

ITEM NO

Period of Performance: 09/26/2025 to 09/25/2028

1 CAFETERIA SERVICES AT THE UNITED STATES POSTAL 3 YR

SERVICE, LOS ANGELES, CA PROCESSING &

DISTRIBUTION CENTER, 7001 CENTRAL AVENUE, LOS

ANGELES, CA 90052-9998.

Anticipated Award Type: Firm-fixed-price

Delivery: 09/26/2025

2 CAFETERIA SERVICES AT THE UNITED STATES POSTAL 1 YR

SERVICE, LOS ANGELES, CA PROCESSING &

Continued ...

The supplier agrees, subject to the terms and conditions specified herein, to provide and deliver all items identified above and on any additional sheets.

28. UNITED STATES POSTAL SERVICE (CO's Name, Date, Signature)

PAYMENT DISCOUNT(S) AWARDED (USPS Use Only)

27. SUPPLIER (Name, Date, Signature)

The supplier is required to sign this document and return

24 A.

25.

26. Award of Contract: Your offer on this solicitation is accepted as to item numbers:

X

24 B. PAYMENT DISCOUNT(S) OFFERED

23.

TOTAL AWARD AMOUNT (USPS Use Only)

NET30

copies to the issuing office.

(Offeror to the above Solicitation)

TELEPHONE: TELEPHONE:

TITLE: TITLE:

EMAIL:EMAIL:

DANIEL P. HOLLERAN

PS Form 8203 (July 2021)

RS21C0

Highlight

RS21C0

Highlight

2 2

OFPAGEREQUISITION NO.

08/07/2025

ISSUE DATE

SOLICITATION

4BW-25-A-0019

SOLICITATION NO.MASTER CONTRACT NO.

EFFECTIVE DATE

AWARD/CONTRACT/ORDER NO.

17.

ITEM NO

22.

AMOUNT

21.

UNIT PRICE

20.

UNIT

19.

QUANTITY

18.

SCHEDULE OF SUPPLIES AND SERVICES

CONTINUATION SHEET

DISTRIBUTION CENTER, 7001 CENTRAL AVENUE, LOS

ANGELES, CA 90052-9998.

Anticipated Award Type: Firm-fixed-price

(Option Line Item)

06/26/2028

Period of Performance: 09/26/2028 to 09/25/2029

3 CAFETERIA SERVICES AT THE UNITED STATES POSTAL 1 YR

SERVICE, LOS ANGELES, CA PROCESSING &

DISTRIBUTION CENTER, 7001 CENTRAL AVENUE, LOS

ANGELES, CA 90052-9998.

Anticipated Award Type: Firm-fixed-price

(Option Line Item)

06/26/2029

Period of Performance: 09/26/2029 to 09/25/2030

PS Form 8203 (July 2021)

1 - PART 1 - COVER SHEET AND SCHEDULE

1. INTRODUCTION:

2. SOLICITATION SCOPE:

3. OFFEROR RESPONSIBILITY:

4. ITEMS & PRICES:

5. SERVICE CONTRACT ACT REQUIREMENTS:

6. SECURITY REQUIREMENTS:

7. PROPOSAL SUBMISSION:

10. SOLICITATION INQUIRIES AND ADDENDA:

ACKNOWLEDGMENT OF AMENDMENTS

INVOICE STATEMENT

2 - PART 2 - PROVISIONS

PROVISION 1-1 SUPPLIER CLEARANCE REQUIREMENTS (SEPTEMBER 2021)

PROVISION 1-4 PROHIBITION AGAINST CONTRACTING WITH FORMER POSTAL SERVICE OFFICERS

OR PCES EXECUTIVES (MARCH 2006)

PROVISION 1-5 PROPOSED USE OF FORMER POSTAL SERVICE EMPLOYEES (MARCH 2006)

PROVISION 2-3 EVALUATION OF OPTIONS (OCTOBER 2019)

PROVISION 2-6 CREDIT CARD ORDER ACCEPTANCE REQUIREMENT (MARCH 2006)

PROVISION 3-1 NOTICE OF SMALL-, MINORITY-, AND WOMAN-OWNED BUSINESS

SUBCONTRACTING REQUIREMENTS (FEBRUARY 2018)

PROVISION 4-1 STANDARD SOLICITATION PROVISIONS (JUNE 2020)

PROVISION 4-3 REPRESENTATIONS AND CERTIFICATIONS (OCTOBER 2019) (MODIFIED)

3 - PART 3 - CONTRACT CLAUSES

CLAUSE B-1 DEFINITIONS (MARCH 2006)

CLAUSE B-3 CONTRACT TYPE (MARCH 2006)

CLAUSE B-15 NOTICE OF DELAY (MARCH 2006)

CLAUSE B-25 ADVERTISING OF CONTRACT AWARDS (FEBRUARY 2013)

CLAUSE B-26 PROTECTION OF POSTAL SERVICE BUILDINGS, EQUIPMENT, AND VEGETATION

(MARCH 2006)

CLAUSE B-27 PERFORMANCE AT OCCUPIED POSTAL PREMISES (MARCH 2006)

CLAUSE B-30 PERMITS AND RESPONSIBILITIES (MARCH 2006)

CLAUSE B-39 INDEMNIFICATION (MARCH 2006)

CLAUSE B-44 USE OF PREMISES (MARCH 2006)

CLAUSE B-45 OTHER CONTRACTS (MARCH 2006)

CLAUSE B-50 PROTECTION OF EXISTING VEGETATION, STRUCTURES, UTILITIES, AND

IMPROVEMENTS (MARCH 2006)

CLAUSE B-52 DEBRIS AND CLEANUP (MARCH 2006)

CLAUSE 1-5 GRATUITIES OR GIFTS (MARCH 2006)

CLAUSE 1-11 PROHIBITION AGAINST CONTRACTING WITH FORMER OFFICERS OR PCES

EXECUTIVES (MARCH 2006)

CLAUSE 1-12 USE OF FORMER POSTAL SERVICE EMPLOYEES (MARCH 2006)

CLAUSE 2-19 OPTION TO EXTEND (SHORT TERM) (OCTOBER 2019)

CLAUSE 2-20 OPTION PERIOD (SEPTEMBER 2021)

CLAUSE 3-1 SMALL-, MINORITY-, AND WOMAN-OWNED BUSINESS SUBCONTRACTING

REQUIREMENTS (FEBRUARY 2018)

CLAUSE 3-2 PARTICIPATION OF SMALL-, MINORITY-, AND WOMAN-OWNED BUSINESSES

(FEBRUARY 2018)

CLAUSE 4-1 GENERAL TERMS AND CONDITIONS (APRIL 2025)

CLAUSE 4-2 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT POLICIES, STATUTES

OR EXECUTIVE ORDERS (FEBRUARY 2025)

CLAUSE 4-8 KEY PERSONNEL (APRIL 2025)

CLAUSE 7-4 INSURANCE (MARCH 2006)

CLAUSE 7-7 FEDERAL, STATE, AND LOCAL TAXES (SHORT FORM) (MARCH 2006)

CLAUSE 7-10 SUSTAINABILITY (SEPTEMBER 2022)

CLAUSE 7-11 RECYCLED CONTENT PRODUCTS (SEPTEMBER 2022)

CLAUSE 7-12 BIO-BASED CONTENT PRODUCTS (SEPTEMBER 2022)

CLAUSE 7-13 ENERGY EFFICIENCY IN ENERGY CONSUMING PRODUCTS (SEPTEMBER 2022)

CLAUSE 7-14 WATER EFFICIENCY IN WATER CONSUMING PRODUCTS (SEPTEMBER 2022))

CLAUSE 7-15 SUPPLIER SUSTAINABILITY DATA REPORTING (SEPTEMBER 2022)

CLAUSE 7-19 PROHIBITION ON CONTRACTING FOR CERTAIN TELECOMMUNICATIONS AND VIDEO

SURVEILLANCE SERVICES OR EQUIPMENT (SEPTEMBER 2021)

CLAUSE 7-20 SUPPLIER SELF-REPORTING AND OIG HOTLINE POSTER (MAY 2024)

CLAUSE 9-10 SERVICE CONTRACT ACT (OCTOBER 2019)

CLAUSE 9-13 EQUAL OPPORTUNITY FOR WORKERS WITH DISABILITIES (OCTOBER 2019)

CLAUSE 3-21 TRANSFER OF CONTRACT

CLAUSE OB-581-A I TERMINATION ON NOTICE ALTERNATE I (JUNE 1990)

CLAUSE OB-601 REPAIR/REPLACEMENT (JUNE 1988)

CLAUSE OB-602 RESPONSIBILITIES OF THE POSTAL SERVICE (FOOD SERVICES) (JUNE 1988)

CLAUSE OB-603 RESPONSIBILITIES OF THE CONTRACTOR (JUNE 1988)

CLAUSE OB-604 RIGHT AND AUTHORITY OF THE POSTAL SERVICE (JUNE 1988)

CLAUSE OB-605 RESTRICTIONS (JUNE 1988)

CLAUSE OB-606 QUALITY AND SANITATION (JUNE 1988)

CLAUSE OB-607 PERSONNEL AND SUPERVISION (JUNE 1988)

CLAUSE OB-608 INSPECTIONS (JUNE 1988)

CLAUSE OB-609 EQUIPMENT RECORDS (JUNE 1988)

CLAUSE OB-610 DELEGATION OF AUTHORITY (JUNE 1988)

CLAUSE OB-615 SCOPE OF OPERATION (JUNE 1988)

CLAUSE OB-616 FACILITIES (JUNE 1988)

CLAUSE OB-619-A I DAYS AND HOURS OF SERVICE ALTERNATE I (MAY 1989)

CLAUSE OB-620 SERVICE TO BE PROVIDED (JUNE 1988)

CLAUSE OB-621 USE OF FACILITIES (JUNE 1988)

CLAUSE OB-622 CONTRACT PERIOD (FOOD SERVICES) (DECEMBER 1990)

CLAUSE OB-623 TERMS OF CONTRACT (JUNE 1988)

CLAUSE OB-624 POSTAL-SERVICE DUTIES (JUNE 1988)

CLAUSE OB-625 SCOPE OF WORK (JUNE 1988)

CLAUSE OB-626 CLEANING AND JANITORIAL SERVICES (JUNE 1988)

CLAUSE OB-627 SECURITY REQUIREMENTS (JUNE 1988)

CLAUSE OB-628 HAZARDOUS CONDITIONS (JUNE 1988)

CLAUSE OB-631 PAYMENT IN LIEU OF RENTAL (JUNE 1990)

CLAUSE OB-682 PREVIOUS ANNUAL REVENUE (CAFETERIA) (DECEMBER 1990)

1 - PART 1 - COVER SHEET AND SCHEDULE

1. INTRODUCTION:

The Postal Service delivers more mail to more addresses in a larger geographical area than any other post in the world. The Postal Service delivers to more than 156 million addresses in every state, city and town in the country. Everyone living in the United States and its territories has access to postal products and services and pays the same for a First-Class postage stamp regardless of their location

The Post Office Department was transformed into the United States Postal Service, an independent establishment of the executive branch of the Government of the United States. The mission of the Postal Service remained the same, as stated in Title 39 of the U.S. Code of Federal Regulations:

“The Postal Service shall have as its basic function the obligation to provide postal services to bind the Nation together through the personal, educational, literary, and business correspondence of the people. It shall provide prompt, reliable, and efficient services to patrons in all areas and shall render postal services to all communities.”

The new Postal Service officially began operations on July 1, 1971, when the Postmaster General ceased to be a member of the President’s Cabinet.

2. SOLICITATION SCOPE:

The Postal Service intends to enter into a contract with a qualified and responsible contractor for the provision of cafeteria services at the United States Postal Service, Los Angeles Processing & Distribution Center, 7001 S. Central Avenue, Los Angeles, CA 90052-9998. While the Postal Service is seeking a single supplier to manage and perform cafeteria services, we reserve the right to make an award that best meets the needs of the Postal Service. The cafeteria location shall be used by an offeror for the purpose of providing food and beverage services only. No vending services will be provided under a contract resulting from this solicitation. Coffee and soft drink service furnished by the offeror shall be limited to the Cafeteria location only. No micro-market or variation of a micro-market are acceptable.

The Postal Service plans to award a contract for a three (3) - year base period, with two (2) one-year options to renew at the discretion of the Postal Service.

The Postal Service is especially looking for proposals from offerors who have experience operating food service operations in a 24 X 7 operating setting. The Postal Service envisions this to be either:

1. A branded food service operation, where the Contractor has employees working within a franchise operation or

2. A food Services operation managed by a Contractor, who oversees subcontracted food services operations or

3. A traditional food service operation managed by the Contractor, or

4. A combination of the above.

If the offeror will provide a service that requires them to be a franchise, the offeror shall state, and support said statement in a manner acceptable to the Postal Service, that offeror is or can become a franchise.

The Postal Service is seeking an offeror with a proven track record of excellent customer service.

Pleasant and courteous staff and leaders who understand that the Postal Service desires a team approach with the offeror and who is willing to demonstrate professional responsibility to customer service is desired.

The Postal Service expects that the offeror will continually improve the quality of the dining experience, including vigorous maintenance. Changes to the internal space, beyond updated and accurate signage will require Postal Service approval. All operations must be maintained in a neat and orderly fashion.

The offeror is requested to:

• Disseminate information and feature displays which serve to educate consumers in becoming better informed and in developing healthier eating habits.

• Employ environmentally sound practices which will further the Postal Service’s efforts in recycling; and water, wastewater and utility conservation.

• Actively works to reduce wastes and recyclables. Styrofoam products should be used only on a minimal basis.

• Provide ease of payment by accepting credit and debit cards for purchase.

• Provide a good working environment for their employees.

Manual cafeteria services are as follows:

• Monday through and including Friday: 7:00am to 1:30am.

• Saturday, 7:00am to 3:30pm.

Manual cafeteria services are required on the following holidays: Thanksgiving Day, Christmas Day, New Year’s Day, Martin Luther King, Jr. Day, Presidents’ Day, Memorial Day, Independence Day, Labor Day, Columbus Day, and Veteran’s Day.

Holidays and scheduling may change to meet the needs of the Postal Service.

The Postal Service assumes no responsibility for conclusions or interpretations derived from the information presented in this solicitation or otherwise distributed or made available during this procurement process. If clarification of any portion of this solicitation is required, please put your questions in writing to paul.a.digrassi@usps.gov.

This solicitation describes the service to be performed under a resultant contract; states the terms and conditions that will apply to any contract that is awarded from this solicitation and provides detailed instructions for preparing and submitting proposals for this requirement.

If awarded, the base Period of Performance for this contract is three (3) years, with an anticipated contract start date of September 26, 2025, through September 25, 2028. (Award date and actual contract start date may vary).

The contract will have two (2) one-year options to renew at the discretion of the Postal Service.

Options are not guaranteed under a Postal Service contract. The Postal Service reserves the right to make a single, multiple, or no award from this solicitation.

The Postal Service may cancel this solicitation with or without the substitution of another solicitation and reserves the right to revise, amend, or withdraw this solicitation at any time to protect its interest. Offerors will not be compensated by the Postal Service for costs incurred in the preparation of responses to this solicitation. The Postal Service may reject any or all offers if such action is in the best interest of the Postal Service; accept other than the lowest offer; and waive informalities and minor irregularities in offers received.

The Postal Service may evaluate offers and award a contract without discussions with offerors.

Therefore, the offerors initial offer should contain its best terms and conditions from a price and proposal evaluation standpoint. The offeror’s participation in this process might result in the Postal Service selecting the vendor to engage in further discussion. The commencement of such discussions, however, does not signify a commitment by the Postal Service to execute a contract or to continue discussions. The Postal Service may terminate discussions at any time.

3. OFFEROR RESPONSIBILITY:

It shall be the responsibility of the proposing offeror to thoroughly read and understand the information, instructions, specifications, statements of work, and requirements of the solicitation. It is highly recommended that offerors perform a physical site visit at the location listed in the solicitation. Please contact the following Postal Service personnel to schedule the visit as follows:

Mr. Donovan D. Hollinquest Administrative Assistant United States Postal Service Los Angeles Processing & Distribution Center 7001 S. Central Avenue Los Angeles, CA 90052-9998 Telephone: 323.586.1400 E-Mail: donovan.hollinquest@usps.gov

Offerors are expected to fully inform themselves as to the requirements for the provision of the specified services before submitting their proposal. Failure to do so is at the supplier’s risk. The supplier may ask questions during the site visit, however in no event should an offeror rely solely on any oral statements made by local Postal Service employees. For further clarification of any questions, please contact the point of contact listed in this solicitation. Questions can be submitted after the mandatory site visit has been performed. An addendum to the Request for Proposal will be submitted with responses. No plea of error or plea of ignorance by the offeror of conditions that exist or that may hereafter exist as a result of failure or omission on the part of the offeror to make the necessary examinations and investigations will be accepted as a basis for varying the requirements of the Postal Service. The submission of a written proposal means that the offeror has familiarized itself with all conditions, requirements, and specifications, statement of work, and intends to comply with them (unless specifically noted otherwise in writing) without exception.

Once a contract is awarded, an initial walk-through will be performed. Any equipment that is not in proper working order, will be evaluated by the Postal Service and the supplier. The supplier will not be responsible for any equipment that is not in proper working order at the time of contract award.

4. ITEMS & PRICES:

The contractor shall provide all management, tools, equipment, materials, supplies, labor, and supervision necessary to operate a manual cafeteria.

Provide a complete price and portion book to include the portion sizes and selling prices for all items in your pricing guide. You must provide pricing for the three-year base period. Selling prices and portion sizes must be firm for the contract base period.

5. SERVICE CONTRACT ACT REQUIREMENTS:

Please note that the services you are providing for the Postal Service have been determined by the Department of Labor to be subject to the Service Contract Act (SCA). Please refer to (Attachments No.0001 – United States Department of Labor, Wage Determinations No.2015-5613 Revision No.30, dated July 08, 2025) for proper wage rates that must be paid to all employees who work under this requirement.

6. SECURITY REQUIREMENTS:

Supplier employees located in Postal Service facilities are required to pass varying levels of security clearances. Any costs associated to process these clearances are the supplier’s responsibility and will be paid for by the supplier. The local Contracting Officer’s Representative (COR) will be responsible for coordinating the review and approval of security clearance submitted.

The offeror that is awarded a contract as a result of this solicitation may be required to complete the one of more of the following security clearance documents as follows: 1.) PS Form 2013, July 2015, Request for Background Investigation, PS Form 2015, March 2012, Contract Personnel Questionnaire, PS Form 2181-C, October 2015, Authorization and Release Background Investigation, and PS Form 2181-C, October 2015, Disclosure and Authorization for Consumer Reports and Investigative Consumer Reports. See Solicitation Attachments 2 through and including

5. These security requirements may vary from facility to facility. Completion of this documentation is not required at this time. They are included as reference only.

7. PROPOSAL SUBMISSION:

As part of your price submission, you must also provide a written Technical Proposal addressing the solicitation evaluation factors listed on Page 51 – Provision OA-604 Evaluation Criteria (Food Services-Cafeteria) (June 1988). Your proposal submission must address each of the following evaluation factors: Sanitation Practices, Personnel Staffing and Management, Menu Prices, Portion Sizes, and Management Controls, Menu Variety, Budget (Pro-Forma), and Accounting Systems & Controls. If you do not provide a written response to these factors, you proposal may be deemed as unacceptable, and may not be considered further for this requirement.

By choosing to submit a response to this solicitation, the offeror acknowledges acceptance of all Postal Service terms and conditions. Offerors are encouraged to carefully review and understand each of these solicitation conditions and consult with their legal counsel if appropriate. Exceptions to Postal Service terms and conditions are not accepted. An exception is defined as the offeror’s inability or unwillingness to meet a term, condition, specification, or requirement in the manner specified in the Solicitation.

Offeror’s shall be prepared to present additional evidence of experience, qualifications, abilities, equipment, facilities, and financial standings. The Postal Service reserves the right to request such information at any time during the proposal evaluation period for this solicitation.

Each proposal shall contain a statement to the effect that the proposal is a firm offer for sixty (60) calendar day period from the date of submission to the Postal Service.

The proposal should be practical, legible, clear, and coherent. The Contracting Officer will award a contract to the offeror whose submittal conforms to the solicitation and offers the best overall value to the Postal Service, considering all factors described herein.

The Postal Service shall not be liable for any expenses incurred in connection with the preparation of a response to the solicitation. Offerors should prepare their proposals simply and economically, providing a straightforward and concise description of the offerors ability to meet the requirements of the solicitation.

1. The supplier must prepare a Technical Proposal. There is a 30 page limitation on the Technical Proposal; however, the emphasis on the proposal development should be brevity, clarity, and organization. The supplier must submit an electronic copy of their proposal by way of e-mail and prepare and mail five (5) copies each of its proposal.

2. The proposal must be typed on 8 1/2" x 11" (letter size) paper, with a font no smaller than Arial 11 or equivalent with 1" margins all around. Pages must be numbered in sequence.

3. Each proposal must include a Table of Contents that identifies, at a minimum, the major sections (Sanitation Practices, Personnel Staffing and Management, Menu Prices, Portion Sizes, and Management Controls, Menu Variety, Budget (Pro-Forma), and Accounting Systems & Controls.)

Major sections should be tabbed to match the Table of Contents. Identify and include labels on any pre-printed material.

4. Each proposal must be formatted in accordance with the section order sequence as outlined in Provision OA-604 Evaluation Criteria (Food Service-Cafeteria)(June 1988) Page 51 and must fully and completely address the appropriate Evaluation Criteria listed in Provision OA-604 Evaluation Criteria (Food Service-Cafeteria)(June 1988).

9. SPECIAL REMARKS:

The official Postal Service solicitation is located at the United States Postal Service, Facility Services CMC, 6 Griffin Road North, Windsor, CT 06006-7012. The Postal Service is not liable for information furnished by any other source. All addenda issued as part of this Request for Proposal will be sent by way of e-mail only. This will normally be the only method of distributing addenda prior to the closing of the solicitation. Internet service providers and their e-mail server infrastructure are occasionally inaccessible due to various reasons. The Postal Service is not responsible for any loss of internet connectivity or for an offeror’s inability to access the documents sent to them by way of Postal Service e-mail. The Postal Service will not issue paper copies.

10. SOLICITATION INQUIRIES AND ADDENDA:

If, upon review of the solicitation package, an offeror has any questions; such questions must be put in writing and shall be submitted by way of e-mail to Paul A. Di Grassi at paul.a.digrassi@usps.gov no later than close of business on Friday, August 15, 2025. No inquiry received after that date will be given consideration.

The written questions, along with the Postal Service’s responses shall be circulated to all known offerors without identifying the party submitting the questions. Replies and/or addenda will be formally issued through Postal Service e-mail exchange.

The receipt of any addenda must be acknowledged in writing as part of the proposal on the Amendment Form. Prospective offerors shall be responsible for ensuring that they have received all addenda. The Postal Service shall not assume responsibility for the receipt by the prospective offeror of any addenda.

ACKNOWLEDGMENT OF AMENDMENTS

The offeror acknowledges receipt of amendments to the solicitation numbered and dated as follows:

Amendment Number Date Amendment Number Date

INVOICE STATEMENT

All invoices MUST reference the Award Number and corresponding line item number listed on this purchase document. Invoices not in compliance may result in delayed payment.

All payments for this award and related orders will be transmitted or sent to the Remittance Address on the Award document regardless of any Remittance Address on the invoice. It is the

Supplier's responsibility to ensure the Remittance Address is correct on the Award document. If the Remittance Address is not correct on the Award document, the Buyer must issue a modification to correct the address.

DUNS NUMBER REQUEST

As the United States Postal Service continues to automate its cradle to grave contracting process, there is a need to have a unique way of identifying the Supplier for communication purposes that excludes the Supplier's Tax Identification Number and easily known by the Supplier's personnel.

Therefore, to effectively establish this communication link, USPS' Contracting and Authoring Management System (CAMS) must have the Supplier's Data Universal Numbering System (DUNS) number in the Supplier's record within CAMS.

Please furnish the below information to the Buyer/Contracting Officer of this document.

DUNS #: ____________________

TIN #, associated to the above DUNS #: __________________________

REQUEST FOR PROPOSAL

This Request for Proposal (RFP) and any resulting contract hereto contains specialized training and transition requirements for the subject services to Postal Service employees or follow-on suppliers.

Such training and transition requirements must be completed during and prior to the completion of the contract term. See the attached Statement of Work (SOW) or Statement of Objectives (SOO) for specific requirements.

PRIVACY ACT STATEMENT

To the extent that the information you provide is about an individual, the Privacy Act will apply.

Collection of that information is authorized by 39 USC § 401. As a routine use, the information may be disclosed to an appropriate government agency, domestic or foreign, for law enforcement purposes; where pertinent, in a legal proceeding to which the USPS is a party or has an interest; to a government agency in order to obtain information relevant to a USPS decision concerning employment, security clearances, contracts, licenses, grants, permits, or other benefits; to a government agency upon its request when relevant to its decision concerning employment, security clearances, security, or suitability investigations, contracts, licenses, grants, or other benefits; to a congressional office at your request; to an expert, consultant, or other person under contract with the USPS to fulfill an agency function; to the Federal Records Center for storage; to the Office of Management and Budget for review of private relief legislation; to an independent certified public accountant during an official audit of USPS finances; to an investigator, administrative judge or complaints examiner appointed by the Equal Employment Opportunity Commission for investigation of a formal EEO complaint under 29 CFR 1614; to the Merit Systems Protection Board or Office of Special Counsel for proceedings or investigations involving personnel practices and other matters within their jurisdiction; to a labor organization as required by the National Labor Relations Act; to a federal, state or local agency, financial institution or other appropriate entity for the purpose of verifying an individual's or entity's eligibility or suitability for engaging in a transaction. In addition, the following disclosures may be made to any person: a solicitation mailing list when a purchase is

RS21C0

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RS21C0

Highlight highly competitive and competitions will not be harmed by release, or to provide an opportunity for potential subcontractors seeking business; a list of lessors of real or personal property to the Postal Service; a list of entities with whom the Postal Service transacts for goods or services, interests in real property, construction, financial instruments, or intellectual property; and the identity of the successful offeror. Completion of this form is voluntary; however, if this information is not provided, we will be unable to process your request.

2 - PART 2 - PROVISIONS

PROVISION 1-1 SUPPLIER CLEARANCE REQUIREMENTS (SEPTEMBER 2021)

The contract resulting from this solicitation will require the contractor or its employees (including subcontractors and their employees) to have access to occupied postal facilities, and/or to postal information and resources, including postal computer systems. Clearance in accordance with Administrative Support Manual 272.4 will be required before that access will be permitted. It is the contractor's obligation to obtain and supply to the Postal Service the forms and information required by that regulation.

Offerors must familiarize themselves with the requirements of that section, taking into account in their offers, the time and paperwork associated with the screening.

PROVISION 1-4 PROHIBITION AGAINST CONTRACTING WITH FORMER POSTAL SERVICE OFFICERS

OR PCES EXECUTIVES (MARCH 2006)

The offeror represents that former Postal Service officers or Postal Career Executive Service (PCES) executives will not be employed as key personnel, experts or consultants in the performance of the contract if such individuals, within 1 year of their retirement from the Postal Service, will be performing substantially the same duties as they performed during their career with the Postal Service. In addition, no contract resulting from this solicitation may be awarded to such individuals or entities in which they have a substantial interest, for 1 year after their retirement from the Postal Service, if the work called for in the solicitation requires such individuals to perform substantially the same duties as they performed during their career with the Postal Service.

PROVISION 1-5 PROPOSED USE OF FORMER POSTAL SERVICE EMPLOYEES (MARCH 2006)

In its proposal, the supplier must identify any former Postal Service employee it proposes to engage in the performance, directly or indirectly, in the performance of the contract. The Postal Service reserves the right to require the supplier to replace the proposed individual with an equally qualified individual.

PROVISION 2-3 EVALUATION OF OPTIONS (OCTOBER 2019)

a. The evaluation of options at time of award does not obligate the Postal Service to exercise the options.

b. Unless it is determined that the evaluation of options is not in the best interest of the Postal Service, proposals will be evaluated as to offered price(s) of the base requirement, option requirements, and in the aggregate.

c. If the Postal Service elects to exercise an option with the initial contract award, proposals will be evaluated by adding the price of the base contract to the price of the option(s) exercised with the initial award.

d. Any proposal containing options that is materially unbalanced as to prices for base and option quantities may be disregarded as unacceptable. An unbalanced proposal is one that is based on prices significantly less than cost for some work and prices that are significantly overstated for other work.

PROVISION 2-6 CREDIT CARD ORDER ACCEPTANCE REQUIREMENT (MARCH 2006)

The Postal Service intends to place credit card orders, using an authorized Postal Service credit card, under the ordering agreement or contract resulting from this solicitation. Any supplier entering into an ordering agreement or awarded a contract as a result of this solicitation must have the capability to accept orders made with such a credit card.

PROVISION 3-1 NOTICE OF SMALL-, MINORITY-, AND WOMAN-OWNED BUSINESS

SUBCONTRACTING REQUIREMENTS (FEBRUARY 2018)

When the contract value is estimated at $1 million or more, all offerors, except small businesses, must submit with their proposals the contract-specific subcontracting plan required by Clause 3-1:

Small-, Minority-, and Woman-Owned Business Subcontracting Requirements. Generally, this plan must be agreed to by both the supplier and the Postal Service before award of the contract. Lack of submittal of a contract-specific subcontracting plan may make the offeror's proposal unacceptable for award.

All offerors must be capable of reporting as required by Clause 3-2: Participation of Small-, Minority- , and Woman-Owned Businesses. Reporting is required when the contract value is estimated at $500,000 or more.

PROVISION 4-1 STANDARD SOLICITATION PROVISIONS (JUNE 2020)

a. Submission of Offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified on this solicitation. Offers may be submitted on PS Form 8203, Order/Solicitation/Offer/Award, letterhead stationary, or as otherwise specified in the solicitation.

As a minimum offers must show:

(1) Solicitation number;

(2) The name, address and telephone number of the offeror;

(3) A technical description of the items being offered in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, or other documents, if necessary;

(4) Terms of any expressed warranty;

(5) Price and any discount terms;

(6) "Remit to" address, if different than mailing address;

(7) A completed copy of the representations and certifications;

(8) Acknowledgment of Solicitation Amendments;

(9) Past performance information, when included as an evaluation factor, to include recent and relevant contracts for the same or similar items, and other references (including contract numbers, point of contact, with telephone numbers, and other relevant information); and

(10) If the offer is not submitted on PS Form 8203, include a statement specifying the extent of agreement with all terms and conditions and provisions included in the solicitation. Offers that fail to furnish required representations or information, or reject the terms and conditions of the solicitation, may be excluded from consideration.

b. Business Disagreements. Business disagreements may be lodged with the Supplier Disagreement Resolution (SDR) Official if the supplier and the contracting officer have failed to resolve the disagreement as described in 39 CFR Section 601. The SDR Official will consider the disagreement only if it is lodged in accordance with the time limits and procedures described in 39 CFR Section

601. The SDR Official"s decisions are available for review at www.usps.com.

c. Product Samples. When required by the solicitation, product samples must be submitted at or prior to the time specified for receipt of offers. Unless otherwise specified in the solicitation, these samples must be submitted at no expense to the Postal Service and returned at the sender's request and expense, unless they are destroyed during preaward testing.

d. Multiple Offers. Offerors are encouraged to submit multiple offers presenting alternative terms and conditions or commercial items for satisfying the requirements of this solicitation. Each offer submitted will be evaluated separately.

e. Late Offers. Offers or modifications of offers received at the address specified for the receipt of offers after the exact time specified for receipt of offers will not be considered unless determined to be in the best interests of the Postal Service.

f. Type of Contract. The Postal Service plans to award a $0.00 cafeteria contract under this solicitation, and all proposals must be submitted on this basis. Alternate proposals based on other contract types may considered.

g. Contract Award. The Postal Service may evaluate offers and award a contract without discussions with offerors. Therefore, the offeror's initial offer should contain the offeror's best terms from a price and technical standpoint. Discussions may be conducted if the Postal Service determines they are necessary. The Postal Service may reject any or all offers if such action is in the best interest of the Postal Service; accept other than the lowest offer and waive informalities and minor irregularities in offers received.

h. Multiple Awards. The Postal Service may accept any item or group of items of an offer, unless the offeror qualifies the offer by specific limitations. Unless otherwise provided in the Schedule, offers may not be submitted for quantities less than those specified. The Postal Service reserves the right to make an award on any items for quantity less than the quantities offered, at the unit prices offered, unless the offeror specifies otherwise in the offer.

i. Incorporation by Reference. Wherever in this solicitation or contract a standard provision or clause is incorporated by reference, the incorporated term is identified by its title, the provision or clause number assigned to it, and its date. The text of incorporated terms may be found at https://about.usps.com/manuals/pm/welcome.htm.

If checked, the following provision is incorporated in this solicitation by reference: (Contracting officer will check as appropriate.)

[ ] Provision 9-5: Compliance with Veterans' Employment Reporting Requirements

PROVISION 4-3 REPRESENTATIONS AND CERTIFICATIONS (OCTOBER 2019) (MODIFIED)

a. Type of Business Organization. The offeror, by checking the applicable blocks, represents that it:

(1) Operates as:

[_] a corporation incorporated under the laws of the state of _____________; or country of ______________ if incorporated in a country other than the United States of America.

[_] an individual;

[_] a partnership;

[_] a joint venture;

[_] a limited liability company;

[_] a nonprofit organization; or

[_] an educational institution; and

(2) Is (check all that apply)

[_] a small business concern;

[_] a minority business (indicate minority below):

[_] Black American

[_] Hispanic American

[_] Native American

[_] Asian American:

[_] a woman-owned business; or

[_] none of the above entities.

(a) A small business concern for the purposes of Postal Service purchasing means a business, including an affiliate, that is independently owned and operated, is not dominant in producing or performing the supplies or services being purchased, and has no more than 500 employees, unless a different size standard has been established by the Small Business Administration (see 13 CFR 121, particularly for different size standards for airline, railroad, and construction companies). For subcontracts of $50,000 or less, a subcontractor having no more than 500 employees qualifies as a small business without regard to other factors.

(b) Minority Business. A minority business is a concern that is at least 51 percent owned by, and whose management and daily business operations are controlled by, one or more members of a socially and economically disadvantaged minority group, namely U.S. citizens who are Black Americans, Hispanic Americans, Native Americans, or Asian Americans. (Native Americans are American Indians, Eskimos, Aleuts, and Native Hawaiians. Asian Americans are U.S. citizens whose origins are Japanese, Chinese, Filipino, Vietnamese, Korean, Samoan, Laotian, Kampuchean

(Cambodian), Taiwanese, in the U.S. Trust Territories of the Pacific Islands or in the Indian subcontinent.)

(c) Woman-owned Business. A woman-owned business is a concern at least 51 percent of which is owned by a woman (or women) who is a U.S. citizen, controls the firm by exercising the power to make policy decisions, and operates the business by being actively involved in day-to- day management.

(d) Educational or Other Nonprofit Organization. Any corporation, foundation, trust, or other institution operated for scientific or educational purposes, not organized for profit, no part of the net earnings of which inures to the profits of any private shareholder or individual.

(3) Is (check all that apply)

[_] a Postal Service employee or a business organization substantially owned or controlled by such an individual

[_] a spouse of a Postal Service employee or a business organization substantially owned or controlled by such an individual

[_] another family member of a Postal Service employee or a business organization substantially owned or controlled by such an individual

[_] an individual residing in the same household as a Postal Service employee or a business organization substantially owned or controlled by such an individual.

(Note: Offers from any of the sources listed in subparagraph a.3, may not be considered for an award pending review and recommendation by the Postal Service Ethics Office.)

b. Parent Company and Taxpayer Identification Number

(1) A parent company is one that owns or controls the basic business polices of an offeror. To own means to own more than 50 percent of the voting rights in the offeror. To control means to be able to formulate, determine, or veto basic business policy decisions of the offeror. A parent company need not own the offeror to control it; it may exercise control through the use of dominant minority voting rights, proxy voting, contractual arrangements, or otherwise.

(2) Enter the offeror's U.S. Taxpayer Identification Number (TIN) in the space provided. The TIN is the offeror's Social Security number or other Employee Identification Number (EIN) used on the offeror's Quarterly Federal Tax Return, U.S. Treasury Form 941, or as required by Internal

Revenue Service (IRS) regulations. Offeror's TIN: ___________________________

(3) IRS Form W-9, Request for Taxpayer Identification Number and Certification. You must complete a copy of IRS Form W-9 and attach it to this certification.

(4) Check this block if the offeror is owned or controlled by a parent company: [_]

(5) If the block above is checked, provide the following information about the parent company:

Parent Company's Name: ____________________________

Parent Company's Main Office: ________________________

Address: __________________________________________

No. and Street: _____________________________________

City: ________________ State: _____ ZIP Code: _________

Parent Company's TIN: ______________________________

(6) If the offeror is a member of an affiliated group that files its federal income tax return on a consolidated basis (whether or not the offeror is owned or controlled by a parent company, as provided above) provide the name and TIN of the common parent of the affiliated group:

Name of Common Parent: _________________________________

Common Parent's TIN: ____________________________________

c. Certificate of Independent Price Determination

(1) By submitting this proposal, the offeror certifies, and in the case of a joint proposal each party to it certifies as to its own organization, that in connection with this solicitation:

(a) The prices proposed have been arrived at independently, without consultation, communication, or agreement, for the purpose of restricting competition, as to any matter relating to the prices with any other offeror or with any competitor;

(b) Unless otherwise required by law, the prices proposed have not been and will not be knowingly disclosed by the offeror before award of a contract, directly or indirectly to any other offeror or to any competitor; and

(c) No attempt has been made or will be made by the offeror to induce any other person or firm to submit or not submit a proposal for the purpose of restricting competition.

(2) Each person signing this proposal certifies that:

(a) He or she is the person in the offeror's organization responsible for the decision as to the prices being offered herein and that he or she has not participated, and will not participate, in any action contrary to paragraph a above; or

(b) He or she is not the person in the offeror's organization responsible for the decision as to the prices being offered but that he or she has been authorized in writing to act as agent for the persons responsible in certifying that they have not participated, and will not participate, in any action contrary to paragraph a above, and as their agent does hereby so certify; and he or she has not participated, and will not participate, in any action contrary to paragraph a above.

(3) Modification or deletion of any provision in this certificate may result in the disregarding of the proposal as unacceptable. Any modification or deletion should be accompanied by a signed statement explaining the reasons and describing in detail any disclosure or communication.

d. Reserved

e. Certification Regarding Debarment, Proposed Debarment, and Other Matters

(This certification must be completed with respect to any offer with a value of $100,000 or more.)

(1) The offeror certifies, to the best of its knowledge and belief, that it or any of its principals:

(a) Are ____ are not ____, presently debarred or proposed for debarment, or declared ineligible for the award of contracts by any Federal, state, or local agency;

(b) Have ____ have not ____, within the 3-year period preceding this offer, been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (Federal, state, or local) contract or subcontract; violation of Federal or state antitrust statutes relating to the submission of offers; or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, tax evasion, or receiving stolen property; and

(c) Are ____ are not ____, presently indicted for, or otherwise criminally or civilly charged by a governmental entity with, commission of any of the offenses enumerated in subparagraph (b) above;

(2) The offeror has ____ has not ____, within a 3-year period preceding this offer, had one or more contracts terminated for default by any Federal, state, or local agency.

(3) "Principals," for the purposes of this certification, means officers, directors, owners, partners, and other persons having primary management or supervisory responsibilities within a business entity (e.g., general manager, plant manager, head of a subsidiary, division, or business segment, and similar positions).

(4) The offeror must provide immediate written notice to the contracting officer if, at any time prior to contract award, the offeror learns that…