USMTM_Monitoring_SOP.pdf

CONTROLLED UNCLASSIFIED INFORMATION

DEPARTMENT OF THE ARMY

UNITED STATES MILITARY TRAINING MISSION

AL NAKHLA RESIDENTIAL RESORT

SAUDI ARABIA APO, AE 09803

USMTM-J3

MEMORANDUM FOR RECORD

SUBJECT: USMTM Physical Security and Collateral Space Monitoring Standard Operating Procedure (SOP)

REFERENCES:

A. DoD Instruction 5220.31, National Industrial Security Program, dated 09 May 2023.

B. DoD Instruction 5200.02 with change 3, Personnel Security Program, dated 21 March 2014.

C. Army Regulation 380-5, Army Information Security Program, dated October 2019 D. Army Regulation 190-13, The Army Physical Security Plan, dated 27 June 2019.

E. USMTM CCIR/SIR Criteria F. USMTM Alert Procedure G. DA Form 1594, Daily Staff Journal, dated 01 December 2019.

H. DA Form 2062, Hand Receipt.

I. USMTM Floor Plan.

J. USMTM Policy Letter 3-9; Standards of Dress K. USMTM Policy Letter 3-10; ANRR Access Control L. USMTM Policy Letter 3-7; SIPR Area Security M. USMTM Policy Letter 3-1; Critical Information Requirement and Serious Incident

Requirement Reporting Procedures

1. Purpose: To establish standardization of roles, responsibilities, actions of USMTM Monitors.

2. Roles and Responsibilities:

A. USMTM requires Monitors to meet organizational security requirements by being an essential part of the organization’s security in depth. Primary means of communications will be the desk (DSN) or cellular telephone. Secondary means of communications will be email notification to Division/Directorate personnel.

B. Monitoring responsibilities include the following: manning and overwatch via the

Intrusion Detection System (IDS), maintain watch over interior and exterior areas of Office Building (OB) 1 and OB2, established visual identification of all personnel entering, completing monitoring shift reports, and alerting the appropriate USMTM personnel of events as outlined with Reference E and F.

C. Monitors will log all activities on the DA Form 1594, within the J3 LEPs folder in MS

Teams. A new DA Form 1594 will be completed per shift. Each form will have the following format when saved: “OB#_Shift #_HH:MM to HH:MM_DD/MM/YYYY”. See Reference G for more information.

D. While on duty, all Monitors will present a professional attitude and maintain professional appearance as outlined in REF J. The uniform is a collared shirt and slacks. The intent of this attire is to not gain any attention from other surrounding businesses in the area.

It is recommended to keep the wear of military related items to a minimum as to not draw attention to or exceed the Operations Security of USMTM. Monitors are allowed to have personnel electronics (cell phone, computer/tablet/ gaming system) while on duty. These items will not be used in a fashion to cause disturbance or take away from the assigned duties listed in the Performance Work Statement or violate duties outlined in this SOP.

E. Execute Random Anti-Terrorism Measures (RAM) in accordance with current FPCON. RAM will be executed at the discretion of the USMTM J3 Provost Marshal, AT/FP Officer, or Provost Sergeant.

3. Monitor Dispositions:

A. Monitors will maintain personnel in the following areas: Security Operations Center (SOC), one roving element in OB1, and one roving element in OB2. There will be no more than three Monitors per shift, unless authorized by the Program Manager and Provost Marshall.

B. SOC IDS Responsibilities:

i. Positively identify all personnel entering and exiting OB1 and OB2 using CCTV camera feed. Ensure that USG personnel are following procedures outlined in USMTM Policy 3-10 ANRR Access Control.

ii. Program and assign OB1 and OB2 personal proximity cards for incoming / outgoing

USMTM and USG mission partner personnel. Program and assign visitors personal proximity cards for visitors to OB1 and OB2.

iii. Access CCTV camera feed data to support formal and informal investigations conducted by USMTM and USG personnel. These requests must be approved by the USMTM Provost Marshal, AT/FP Officer, or Provost Sergeant.

iv. Report CCIR / SIR information through proper reporting channels.

v. Maintain the DA 1594 for the shift. Ensure that it is uploaded to the LEPs Team

Folder in MS Teams at the conclusion of each shift.

C. Roving Element Responsibilities:

i. Positively identify all personnel entering and exiting OB1 and OB2. Ensure that USG personnel are following procedures outlined in USMTM Policy 3-10 ANRR Access Control.

ii. Conduct checks of SF 701 forms throughout OB1 and OB2 to ensure that units are properly securing all containers in collateral spaces.

iii. Access CCTV camera feed data to support formal and informal investigations conducted by USMTM and USG personnel. These requests must be approved by the USMTM Provost Marshal, AT/FP Officer, or Provost Sergeant.

iv. Report CCIR / SIR information through proper reporting channels.

v. Maintain the DA 1594 for the shift. Ensure that it is uploaded to the LEPs Team

Folder in MS Teams at the conclusion of each shift.

4. Access to OB1/OB2

A. Monitors will ensure only authorized personnel are granted access. The only authorized credential for unescorted entrance into OB1 or OB2 is the USMTM proximity card, as verified by IDS entry. Individuals without the USMTM proximity card must be escorted by an individual with a USMTM proximity card. No other form of identification, to include facial recognition, will be accepted.

B. Local Nationals (LNs), or commonly referred to as Foreign National (FN), not possessing a Common Access Card will always be escorted except for the cleaning crew.

See REF K. USMTM Division or Directorate will arrange for an escort for the contractors. The escort and contractors’ names will be logged on the DA Form 1594 upon entry and completion of the day’s activities. Any uncleared contractor found in the facilities will be immediately reported as outlined in Reference F and E.

C. The main vehicle gates leading into USMTM areas will always remain closed.

Division/Directorate will coordinate with the Monitors prior to opening this gate. Any failure in gate or turnstile operations will be reported to the J3 immediately for troubleshooting.

5. Work Hours:

A. USMTM core work hours are from 0800 to 1600. During these work hours, Monitors will ensure all LNs/FNs who do not have a USMTM proximity card have an escort. Refer to Reference E and F if a LN/FN is identified as not having an escort.

B. Outside of USMTM core work hours, you will conduct the following checks every four hours: inspect the interior of OB 1/OB2, exterior checks of OB1/OB2, and check collateral security areas. See Reference I for collateral security areas. You will log all activity when stepping away to conduct your checks. Post a sign outside with the Government Cell Number for your post so you can be contacted immediately when necessary. Refer to the Reference E and F for reportable events and alert contacts.

6. Shift Change:

A. Each on-coming shift will account for and sign for all equipment. See Reference H for assigned equipment. The oncoming shift will account for all assigned equipment on the DA 1594 as the first initial action. If an item is missing, the oncoming shift will contact the outgoing shift to locate the missing item(s). If an item is still missing, the oncoming shift will contact the hand receipt holder and Monitor Program Manager for follow-on actions.

B. The outgoing shift will brief any significant occurrences/special instructions received, or any other important information to the oncoming shift. The outgoing shift will also save their shifts DA Form 1594 in the J3 LEPs Team Folder.

C. Each shift will conduct a cleaning of their area prior to leaving. The area will be kept clean or in an organized fashion to present a professional military appearance.

7. Interior Inspections:

A. Monitors will conduct four checks of the areas listed below outside of USMTM core hours (1600 – 0800). See Reference I for UMSTM Floor Plan

i. Land Forces Division Front Door and Collateral Space, OB1, Ground Floor

ii. USMTM Senior Leadership Hallway, OB1, 1st Floor

iii. J2/J3 Collateral Space, OB1, 1st Floor

iv. Joint Advisory Division/ Naval Forces Division Collateral Space, OB1, 2nd Floor

v. J5 Front Door and Collateral Space, OB1, 2nd Floor

vi. Air Force Division/Air and Missile Division Collateral Space, OB1, 3rd Floor

vii. CENTCOM Forward Collateral Space, OB2, Ground Floor

viii. J8 Dispersal Cage, OB2, Ground Floor

ix. J6 Collateral Space, OB2, 2nd Floor

x. OMP-SANG Collateral Space, OB2 3rd Floor

B. Monitors will ensure the Collateral Space do not contain signs of attempted physical intrusion and doors are locked. See Reference E and F for alert procedures.

8. Exterior Inspections:

A. Monitors will conduct two checks of the exterior perimeter of OB1 and OB2 outside of USMTM core hours (1600-0800). See Reference E and F for alert procedures.