USMS 15M10523RA4700028 Answers to Questions updated 6.16.23.xlsx
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- Solicitation number
- 15M10523RA4700080002
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This document contains questions and answers related to a solicitation for court security officer services across multiple United States Marshals Service circuits. The solicitation seeks to establish indefinite delivery/indefinite quantity contracts for armed guard and security services, including court security officers, lead court security officers, and support staff. Key details include responses to vendor questions on staffing requirements, pricing templates, training plans, quality control procedures and collective bargaining agreements. Clarification is provided around page limits for written responses, attendance at presentations, and the submission of required plans and standard operating procedures. Location data and seniority rosters are also addressed for several circuits.
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Q&As 5-31-23
| Q# | SOLICITATION REFERENCE (RFP Section/Exhibit) | TITLE OF SECTION | DOC. PAGE # | QUESTION | ANSWER | Vendor |
| 1 | Section L 5.1 | 5.1 Written Answers and Slide Presentation | Pg. 3, 4-5/10 | Paragraph Sec L, 5.1 states, "Written Answers – No more than three (3) pages for each question answered. There are ten (10) written questions, therefore the total page limitation for the written answers shall be no more than eighteen (18) pages. The total page limit does not add up pages per question. Will the Government confirm the total page limitation for the written answers of Phase I is to be thirty (30) pages? | Section L is updated to updated to reflect "no more than thirty (30) pages." | 1 |
| 2 | RFP Section J | List of Attachments | Pg. 46 | The RFP package is missing #5 - Section F doc, and # 50 - 13H Monthly CSO-229 Report.pdf. Would the USMS please provide the missing items? | Section F and Section J 13H are both attached to original solicitation. | 1 |
| 3 | RFP Section J | List of Attachments | Pg. 46-47 | Section J lists Attachments that don’t coincide with the numbering of the actual Attachments received and some Attachments listed are duplicates. Would the USMS please clarify? | Missing attachments have been uploaded. Attachments listed in the SOW and Section F have been renamed to coincide with identifier provided on page 46 of the RFP. | 1 |
| 4 | Section L, 6.3 | Instructions - Phase III (Price) | Pg 7/10 | The paragraph heading mentions , "Pricing Excel Workbook (Section J - Attachment ID and IE)," yet Attachment IE was not included with the solicitation documents. Would the USMS please provide Section J - Attachment IE ? | Section J Attachment 1E are uploaded in Amendment 0001. | 1 |
| 5 | Section L, 6.3 | Instructions - Phase III (Price) | Pg 7/10 | The Criteria paragraph states, "...Refer to tab labeled “Instructions” of Pricing Template workbook for detailed instructions." The Section J 1D pricing workbooks do not contain a tab labeled Instructions. Would the USMS please provide the Instructions tab? | Pricing Schedules updated and attached. | 1 |
| 6 | Attachment Section L - 3 | 3. Voluntary Advisory Evaluation Procedure | p. 1/10 | This section states the Voluntary Advisory Evaluation Notification & Schedule for Phase III (Price) is to be sent to each Offeror within seven (7) business days after the Offeror’s Phase II (Technical Capability). Additionally, L.3. requires the Offeror to submit its Phase III (Price) within seven (7) business days after the Offeror’s Phase II (Technical Capability). Will the Government extend the deadline for all Phase III (Price) proposals to allow Offerors time to thoroughly consider the Government’s Voluntary Advisory Evaluation Notification & Schedule for Phase III (Price)? | It is vendors perogative to prepare pricing for Phase III and be ready upon request. | 1 |
| 7 | Attachment Section L - L.5.1. | 5.1 Written Answers and Slide Presentation | p. 3/10 | This section describes some of the Phase I (Direct to Performance Questions) submission requirements (e.g., page length, font and margin sizes, etc.), does the USMS have a maximum file size limitation that offerors should be aware of for this submission? | Maximum file size limitation is 25 MB per email. | 1 |
| 8 | Attachment Section L - L.6.1 | 6.1 Instructions - Phase 1, Question 3 | p. 4/10 | Would the USMS confirm that if the Offeror holds a current USMS Judicial circuit contract and already has a proven and approved training program in place, that this question should be answered by addressing how the approved training program meets all training and qualification requirements? | If the Offeror intends to use a training plan currently approved, with no deviation, a memorandum must be submitted to OCS stating such. This will serve as the required deliverable submission for applicable trianing elements. | |
| 1 | ||||||
| 9 | Attachment Section L - L.6.1 | 6.1 Instructions - Phase 1, Question 9 | p. 4/10 | Would the USMS confirm that the current approved General, Firearm and Combination Instructors on each Judicial Circuit contract will be approved for each new contract? | No, all instructors must meet the requirements outlined in the CSO SOW C.13.4 and C.13.5. Training Instructors must have unexpired certification, and waivers may be re-requested and will be considered on a case-by-case basis. Firearms instructors must have unexpired certifications and waivers will not be issued for firearms instructors. | |
| 1 | ||||||
| 10 | Attachment Section L - L.6.1 | 6.1 Instructions - Phase 1, Question 9 | p. 4/10 | Would the USMS confirm that an Offeror should only submit one set of answers to the ten (10) Phase I questions, even if they are proposing on multiple circuits? | The Offeror shall submit one proposal which outlines the Circuits that are being proposed. | 1 |
| 11 | Attachment Section L - L.6.2. | Instructions for Phase II (Technical Capability) | p. 7/10, p. 9/10 | This section simultaneously limits an Offeror's attendance to two (2) individuals (Program Manager and a corporate official) while inviting up to three (3) Offeror representatives. Would the USMS confirm that it will allow up to three (3) representatives (Program Manager and 2 corporate officials) to attend the Phase II (Technical Capability) presentation? | Up to three (3) total representatives are allowed. | |
| 1 | ||||||
| 12 | Attachment Section L - L.6.2. | Instructions for Phase II (Technical Capability) | p. 7/10, p. 9/10 | The Offeror understands that separate submissions would be required for Phase III Pricing based on the different AORs but it appears that, other than recruiting and hiring, the other elements are the same. Would the USMS confirm that only one Oral Presentation will be required by bidders, even if they are proposing multiple circuits? | All presenting vendors at Phase II will present one slide presentation regardless the number of circuits being proposed by vendor. | 1 |
| 13 | Attachment Section B - B.5 | Schedule B Pricing Schedule | p. 2/5 | The paragraph refers to look into "attached in the Price Summary Sheets Attachment J.1(E)." for the list of facility location. Would USMS please provide Price Summary Sheets Attachment J.1€ attachment? | Section J Attachment 1E are uploaded in Amendment 0001. | 1 |
| 14 | Section L | Para. 5 1 Written Answers and Slide Presentation | 3 | Written Answers – Please confirm the total page limitation for the 10 written answers. The section states “No more than three (3) pages for each question answered. There are ten (10) written questions, therefore the total page limitation for the written answers shall be no more than eighteen (18) pages.” | Section L is updated to updated to reflect "no more than thirty (30) pages." | 2 |
| 15 | Section C | Section 7.6 | 14 | REFERENCE: “…Each CSO must successfully complete all training requirements outline in Attachment J.7(G), CSO Phase II Orientation Training Program….” QUESTION: What is the backlog of qualified Phase II CSOs in each of the seven circuits? | Circuit 2: 24 |
Circuit 6: 36 Circuit 7: 19 Circuit 9: 84 Circuit 10: 24 Circuit 11: 34
| Circuit 12: 2 | 3 | ||||||
| 16 | Section L | Section 5.1 Written Answers and Slide Presentation | 3 | REFERENCE: “Written Answers – No more than three (3) pages for each question answered. There are ten (10) questions, therefore the total page limitation for the written answers shall be no more than eighteen (18) pages…..” | |||
| QUESTION: Please clarify. Should “thirty (30) pages” be listed in place of “eighteen (18) pages”? | Section L is updated to updated to reflect "no more than thirty (30) pages." | 3 | |||||
| 17 | 2nd Circuit Vermont CBA Amendment (ST Personal Hours) (2021) | N/A | REFERENCE: The reference document is only an amendment to the complete CBA. The complete CBA was not included in the solicitation documents. | ||||
| QUESTION: Will the Government provide the complete CBA? | Attachment “2nd Circuit Vermont CBA Amendment (ST Personal Hours) (2021) (signed).pdf” is being replaced with “2nd Circuit Vermont (VTCSOU) CBA 2019-24” and list as attachment on RFP. | 3 | |||||
| 18 | Section J, 1D Pricing Template Extended | N/A | REFERENCE: In previous solicitations, applicable pricing templates listed USAO LSSO/SSO authorizations. In this solicitation, it appears applicable circuit pricing templates do not list USAO LSSO/SSO authorizations. | ||||
| QUESTION: Please clarify. Is it the Government’s intent to exclude USAO LSSO/SSO authorizations in applicable pricing templates? | Section J 5A Agencies Authorized to Use the Contract Via an Interagency Agreement (IAA) is uploaded in Amendment 0001. | 3 | |||||
| 19 | Section J, 1D C12 Pricing Template Extended | Section J 1D C12 Pricing Template Extended only contains the Base year. Can the Government provide a revised file to include all option years? | Pricing Schedule updated and attached | 4 | |||
| 20 | Section L, Section 6.3 Phase III Instructions | Will the Government provide a copy of Pricing Excel Workbook(s), Section J - Attachment J.IE as referenced in Section L, Section 6.3 Phase III Instructions? | Section J Attachment 1E are uploaded in Amendment 0001. | 4 | |||
| 21 | Section L, Section 6.3 – Phase III Instructions | Section L, Section 6.3 Phase III Instructions states, “Use the attached pricing excel workbook. Refer to tab labeled “Instructions” of Pricing Template workbook for detailed instructions.” However, these instructions are not included in the Attachment J.1D Workbooks. Will the Government provide the referenced Instructions? | Pricing Schedules updated and attached. | 4 | |||
| 22 | 12th Circuit CSO-SSO CBA | The CBA provided for the 12th Circuit indicates that the CBA is for CSOs and SSOs only. Leads are not covered by this agreement. Can the Government provide a CBA for the LCSOs in the 12th Circuit or provide guidance on LCSO wage and benefit requirements? | See the CBA referenced for Circuit 12. | ||||
| 4 | |||||||
| 23 | Section B.7 | B.7 States that “All training hours … are allowed and covered as part of the 1903 total estimated number of hours and as such are billable at the Basic Rate.” C.23.2 states that “The Government will not reimburse nor shall the Contractor bill for any hours associated with the weapons proficiency testing, medical examinations, orientation, or any CSO related training requirements.” Can the Government confirm whether training hours are billable? | Section B has been updated to reflect the Government will not reimburse training hours IAW SOW C.23.2. | 4 | |||
| 24 | B.7 and Price Template Section J Attachment 1D | B.7 States that “All training hours … are allowed and covered as part of the 1903 total estimated number of hours and as such are billable at the Basic Rate.” G.6 states that price adjustments will be based on 1903 hours. The price forms estimate 1910 labor hours (Attachment 1D, Cell C3). Can the Government confirm the correct number of annual labor hours estimated? | Section G has been updated to reflect the correct annual labor hours. | 4 | |||
| 25 | Section M, paragraph 2.3 | Section M, paragraph 2.3 states that the offeror shall apply hourly wage and benefit rates for the period October 1, 2022 through September 30, 2023 for the base year. Can the Government clarify if this date should be October 1, 2023 through September 30, 2024 since the start date is 10/1/23? | FY24 data was not available at time of solicitaiton posting. Vendor should use most current data available with proposal submission. | 4 | |||
| 26 | CBA | The Vermont CBA and the 2nd Circuit ARLEO CBA were not included. VT had only an amendment regarding sick leave. Can the Government provide copies of these CBAs for the 2nd Circuit? | Attachment “2nd Circuit Vermont CBA Amendment (ST Personal Hours) (2021) (signed).pdf” is being replaced with “2nd Circuit Vermont (VTCSOU) CBA 2019-24” and list as attachment on RFP. | 4 | |||
| 27 | Section B.7 | States “CLIN # 3 – CSO Reimbursable Travel – All CSO/LCSO travel, including travel for training, shall be submitted in accordance with FAR 31.205-46 Travel Cost, Federal Travel Regulations (FTR) and the terms and conditions of the contract. Can the Government confirm all travel required for Phase II training is billable? | All associated costs for CSO Phase II, including associated Travel and Labor/Overtime costs, must be included in the fully burdened rate. The Government will only pay for travel when CSOs are required to travel based on the direction of the Government to provide security services. | ||||
| 4 | |||||||
| 28 | Section L, Section 5.1. Written Answers and Slide Presentation | Section L, Written Instructions states, “No more than three (3) pages for each question answered. There are ten (10) written questions, therefore the total page limitation for the written answers shall be no more than eighteen (18) pages.” Can the Government confirm the total page limitation for the written answers shall be no more than thirty (30) pages accounting for three (3) pages per each of the ten (10) questions? | Section L is updated to updated to reflect "no more than thirty (30) pages." | 4 | |||
| 29 | Amendment 1, Section F, rev 1 | Deliverables Chart / Table | Identifiers 1 CSO Qualifications SOP; 8A Training Plans; 14a CSO Quality Control Plan; and 14b Corporate QCP). | REFERENCE: CSO Qualifications SOP, Training Plan, Court Security Officer (CSO) Quality Control Plan (QCP), Corporate Security Plan are mentioned for Offerers to include with the technical proposal. |
DISCUSSION: Phase 1 (Answers) has a 30 page limit. Phase II (Presentation) has a time limit. Neither Phase mentions a 'technical proposal'.
QUESTION: Will the USMS clarify in which Phase should Offerers submit these required Plans and SOP? Refer to Section L for required,specific information for each question.
Section F has been updated to reflect:
CSO Qualifications SOP, CSO QCP, and Corporate QCP are due within 30 days of performance start date. It has been removed from a Technical Proposal requirement.
30 Amendment 1, Section L rev 1 5.1 Written Answers and Slide Presentation p.L.3. REFERENCE: Written Answers – No more than three (3) pages for each question answered. There are ten (10) written questions, therefore the total page limitation for the written answers shall be no more than thirty (30) pages. Excess pages shall not be reviewed nor evaluated. The page count for the technical proposal is exclusive of the cover letter, cover page, or table of contents, if any.
QUESTION: Will the USMS please address whether Offerers should include the CSO Qualifications SOP, Training Plan, Court Security Officer (CSO) Quality Control Plan (QCP), Corporate Security Plan in any of the Phases? If yes, which Phase and what are the page limits? Refer to Section L for required,specific information for each question.
Section F has been updated to reflect:
CSO Qualifications SOP, CSO QCP, and Corporate QCP are due within 30 days of performance start date. It has been removed from a Technical Proposal requirement.
| 31 | Amendment 1, Section L rev 1 | 5.1 Written Answers and Slide Presentation | p. L.3 | Is Phase I and Technical Proposal one and the same or are they two different and separate deliverables? | Refer to Section L Phase I – Direct to Performance Questions and Phase II – Technical Capability. |
| 32 | Section F Revision 1, Amendment 1 | 1 CSO Qualifications SOP (Draft with Technical Proposal (Factor 1) |
8A Training Plans (Draft Training Plan with Technical Proposal (Factor 2)
14a CSO Quality Control Plan (Draft with Technical Proposal (Factor 3)
14b Corporate QCP) (Draft with Technical Proposal (Factor 3) F-2
F-8
F-13 Section L - Proposal Instructions does not provide any guidance for Factor 1, Factor 2 or Factor 3 submission.
What Phase of the solicitation are these plans due? Maximum file size limitation is 25 MB per email.
Refer to Section L "Further instructions for Phase II volume submission will be provided after the Government completes its evaluation of proposals received in response to Phase I."
Section F has been updated to reflect:
Training Plan, CSO Qualifications SOP, CSO QCP, and Corporate QCP are due within 30 days of performance start date. It has been removed from a Technical Proposal requirement.
33 Section F Revision 1, Amendment 1 1 CSO Qualifications SOP (Draft with Technical Proposal (Factor 1)
8A Training Plans (Draft Training Plan with Technical Proposal (Factor 2)
14a CSO Quality Control Plan (Draft with Technical Proposal (Factor 3)
14b Corporate QCP) (Draft with Technical Proposal (Factor 3) F-2
F-8
F-13 Because of the size, and page length, of each plan and the SOP, should these documents be submitted as separate e-mails as attachments and at what Phase, I, II, or III, of the solicitation process? Maximum file size limitation is 25 MB per email.
Refer to Section L "Further instructions for Phase II volume submission will be provided after the Government completes its evaluation of proposals received in response to Phase I."
Section F has been updated to reflect:
Training Plan, CSO Qualifications SOP, CSO QCP, and Corporate QCP are due within 30 days of performance start date. It has been removed from a Technical Proposal requirement.
| 34 | CBA Attachments | The Seniority list, attached above, does not provide the location data for the 2nd, 9th, 10th & 12th circuits – only for the 6th, 7th & 11th circuits. Would the USMS please provide the locations for these 4 circuits? | Seniority data includes city/state for planning. Specific information will be provided for awardee(s). |
| 35 | RFP | In reviewing this solicitation, we couldn’t find anywhere that allows/disallows a contractor from bidding on some (versus all) districts. Is the Government looking for 1 vendor to provide all services, or can a vendor select specific circuits to bid? |
| Offeror's discretion to submit proposal for one or more circuits. Proposals shall identify which Circuit(s) are being bid on. | ||||
| 36 | Section L | Instructions to Offerors | Phase 1 instructions allow for 3 pages per question for 10 questions, but the total page limit stated is 18 pages (3 x 6, not 3 x 10). Will this be changed? | Section L was updated accordingly in A0001 |
| 37 | Section B.4. and B.7. | Since reimbursement for training travel is explained in B.4 and B. 7, will the contractor be permitted to submit those official expenses for payment? | Section B.4. and Section B.7 were updated. | |
| 38 | Section J 1D 6th Circuit Pricing Template Extended and Section J 1E 6th Circuit FY24 Pricing Schedule | This question pertains to the 6th Circuit Pricing Template Extended and 6th Circuit FY24 Pricing Schedule, and is applicable to the 2nd, 9th, 10th, 11th Circuits and any other Circuits/agencies not shown in Attachment 5 Inter-Agency Agreements. | The 6th Circuit Section J 1E Pricing Schedule, Tab D39-EMI-USAO 1, requires various “rates” be entered for the US Attorney’s Office located in Detroit, MI. However, in the 6th Circuit Pricing Template Extended, there is no staffing authorizations for that office. The staff authorizations are needed in order to calculate fully burdened rates, |
QUESTION: Please provide an updated Section J 1D Pricing Template Extended for all affected Circuits/agencies to reflect staffing authorizations for the USAO/agency offices. This information will accompany Voluntary Advisory Evaluation Notification, and Schedule for Phase III, as applicable 39 Seniority Rosters Associated with the question to provide staffing authorizations for USAO offices and other applicable agencies listed in Attachment 5 Inter-Agency Agreements, this question pertains to the seniority rosters provided for the 2nd, 6th, 9th, 10th, 11th Circuits and any other agencies not shown in Attachment 5 Inter-Agency Agreements. Please clarify whether the seniority rosters provided for the applicable Circuits/agencies include information pertaining to LSSOs and SSOs assigned to the USAO or other agencies listed in Attachment 5 Inter-Agency Agreements. If the rosters do not contain this information, please provide this information. This information will accompany Voluntary Advisory Evaluation Notification, and Schedule for Phase III, as applicable
&"-,Bold"&14USMS Circuits 2nd, 6th, 7th, 9th, 10th, 11th and 12th Solicitation QandAs - 15M10523RA4700028
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