Section F updated 6.16.pdf

15M10523RA4700028

Federal Judicial Circuit

2nd, 6th, 7th, 9th, 10th, 11th and 12th

F-1

PART I – SCHEDULE

SECTION F - DELIVERIES OR PERFORMANCE

F.1 FAR 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the CO will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

http://www.acquisition.gov

NUMBER TITLE DATE

52.242-15 Stop-Work Order Aug 1989

F.2 DELIVERABLES

(a) As required in the SOW, the Contractor must prepare, maintain, and furnish various reports and data during the performance of this contract. The following deliverables (reports and data) are considered mandatory and must be submitted by the Contractor, as indicated in the chart below.

Legend of abbreviations:

AOUSC Administrative Office of the U. S. Courts AQB Applications and Qualifications Branch CO Contracting Officer COR Contracting Officer’s Representative OCS Office of Court Security OFM Office of Financial Management MAR Monthly Activity Report TCB Training and Compliance Branch

F-2

Identifier does not necessarily correspond to attachment title identifier in RFP.

Identifier Title of

Mandatory Reports, Forms, and Data

Refer To:

Submit To:

Due Date: Requirement:

1. CSO C.4 OCS – Final within 30 calendar days Written oversight Qualifications AQB of contract period of and quality control SOP performance start date and as SOP describing requested multi-faceted and systematic selection process that independently filters potential applicants.

2. CSO Initial C.6 OCS – Within 21 calendar days after Submit with each Package C.6.3 AQB CSO position has been vacated CSO Application or authorized by the Government Package.

Must be documented on the MAR.

2A Form CSO-001 C.6.3 OCS – 1) Within three (3) calendar days Submit this form for Court Security C.7.3 AQB of vacancy occurrence various contract Officer Staffing C.7.4 2) With the CSO Applicant staffing actions.

Notification C.9.4.3 Package within 21 calendar days

C.10.1.6 after CSO position has been

C.10.2.6 vacated or authorized by the

J.2(A) Government

3) Within five (5) calendar days of transfer request

4) Within three (3) calendar days if CSO is unable to perform

2B Form CSO-004 Acknowledgemen t of Conditions of

C.6.3 J.2(B)

OCS –

AQB

Within 21 calendar days after CSO position has been vacated or authorized by the Government

Submit with each CSO Application

Package CSO Eligibility

2C Form CSO-005 C.5.2 OCS – “” “” Preliminary C.6.3 AQB

Background J.2(C)

Check Form

2D Form CSO-007 C.6.3 OCS – “” “” Certificate of J.2(E) AQB

Compliance: The

Lautenberg

Amendment

2E Form CSO-229 Certificate of Medical Examination for Court Security

C.6.3 C.9 J.2(H)

OCS –

AQB

1) With the CSO Applicant Package within 21 calendar days after the CSO position has been vacated or authorized by the Government

Submit this form for various contract staffing actions

Officers 2) With Biennial Medical Package (see below)

F-3

Title of Mandatory Reports, Forms, and Data

Refer To:

Subm it To:

Due Date: Requirement:

2G Form DOJ-555 Disclosure and Authorization Pertaining to Consumer Reports Pursuant to the Fair Credit Reporting Act

C.6.3

J.2(L)

OCS –

AQB

Within 21 calendar days after CSO position has been vacated or authorized by the Government

Submit with each CSO Application Package

2H OF-306 Declaration for Federal Employment

C.6.3 J.2(M)

OCS

AQB

2I Form FD-258 C.6.2 OCS – 1) “” “” Applicant C.6.3 AQB 2) Mailed for arrival within two

Fingerprint Form J.2(J) weeks of applicant package submission

2J Form DD-214 C.4.1 OCS – Within 21 calendar days after “” Certificate of C.6.3 AQB CSO position has been vacated

Release or or authorized by the Government Discharge from

Active Duty

2K Photocopy of the C.4.1 OCS – “” “” Applicant’s C.6.3 AQB

Official Law Enforcement

Training

2J SF-85P, C.6.3 OCS – “” “”

Questionnaire for J.2(N) AQB

Public Trust

Positions, Supplement, Additional

Questions for

Moderate Risk

Positions –

Branching

3. Contract Manager (CM) and Intermediate Supervisor (IS) Package

C.4.2.3 C.6 C.6.4 H.11

OCS –

AQB

1) Prior to start of contract performance, upon request

2) For substitution or diversion of existing CM or IS, applicants require written consent determination from CO. After CO approval, Application Package is submitted within 30 calendar days after CM or IS position has been vacated or

Submit with each CM and IS Application Package.

During the first 90 days of performance, no change unless made necessary by illness, death, or termination.

F-4

Reports, Forms, and Data

Refer To:

Submit To:

Due Date: Requirement:

3A Form CSO-001 Court Security Officer Staffing Notification

C.4.2.3 C.6.4 H.11 J.2(A)

OCS –

AQB

1) Prior to start of contract performance, upon request

2) Within three (3) calendar days of knowledge of the necessitation for a substitution (concurrent with notice to CO)

3) With the CM or an IS Application Package, upon CO approval of the applicant, within 30 calendar days after CM or DS position has been vacated or

Submit with each CM and IS Application Package authorized by the Government.

3B Form DOJ-555 C.6.4 OCS – 1) Prior to start of contract “” Disclosure and J.2(L) AQB performance, upon request

Authorization 2) With the CM or IS

Pertaining to Application Package, upon CO

Consumer approval of the applicant, within

Reports Pursuant 30 calendar days after CM or IS to the Fair Credit position has been vacated or

Reporting Act authorized by the Government.

3C OF-306 C.6.4 OCS – “” “”

Declaration for J.2(M) AQB Federal

Employment

3D Form FD-258 C.6.2 OCS – 1) “” “” Applicant C.6.4 AQB 2) “”

Fingerprint Form J.2(J) 3) Mailed for arrival within two weeks of applicant package submission

3E Form DD-214 C.4.1 OCS – 1) “” “” Certificate of C.6.4 AQB 2) “”

Release or Discharge from

Active Duty

3F Copy of Current C.4.2.3 OCS – “” “” Resume C.6.4

H.11

AQB

3G Copy of College C.4.2.3 OCS – 1) “” Submit with each Transcripts C.6.4 AQB 2) With the CM Application CM Application H.11 Package, upon CO approval of Package.

the applicant, within 30 calendar days after CM position has been vacated or authorized by the

Government.

F-5

Title of Refer Submit Due Date: Requirement:

Mandatory To: To:

Reports, Forms, and Data

3H SF-85P, C.6.4 OCS – “” “”

Questionnaire for

Public Trust

J.2(N) AQB

Positions, Supplement, Additional

Questions for

Moderate Risk Positions –

Branching

4. Biennial Medical C.9 OCS – Within 60 days of exam date and Submit with each Package AQB no later than 30 months from Biennial Medical initial applicant exam. Exams Package.

should be performed within the Submit out of cycle CSO’s birth month. Even birth as required based on years - exam during even new medical contract performance years. Odd diagnosis or when birth years – exam during odd concerns over contract performance years. medical or physical condition arise.

4A Form CSO-229 C.6 OCS – 1) “” “” Certificate of

Medical C.9 J.2(H)

AQB 2) As required for significant medical conditions, email to

Should include all supporting medical

Examination for cso.medical.mailbox@usdoj.gov information.

Court Security for priority review Exam date Officers (see documented on attachment 2E MAR.

for form)

4B Form CSO-012 C.9 OCS – As required, within 14 days of Submit when a CSO Request to

Reevaluate Court J.2(K) AQB exam wherein the individual was determined fit for full and desires to return to contract performance

Security Officer’s unrestricted duty by the after an extensive or Medical

Qualification physician medical absence

5. Medical Administration

C.9.2

5A Physician C.9.2 Upon 1) Initial - Prior to the physician Records are to be Qualifications Request administering medical centrally maintained Records examinations. at the Contractor’s

2) Annual - Written certification Headquarters Office of physician’s continued license during life of by the State Board of Medical contract or as Examiners. directed by the

Government

6. Authorization to Perform

C.11

F-6

Reports, Forms, and Data

Refer To:

Submit To:

Due Date: Requirement:

6A Form CSO-006 Certification of Court Security Officer Performance Standards

C.11 C.14 J.2(D)

Upon Request

1) Within 45 calendar days after contract period of performance start date

2) Within five (5) calendar days after receiving written qualification approval on applicant

Records are to be centrally maintained at the Contractor’s Headquarters Office during life of contract or as directed by the Government

6B Form CSO-008- I In-District (Phase I) Orientation Certification

C.11 C.12.3 J.2(F)

Upon Request

Within seven (7) calendar days of completing Phase I Orientation

Must be documented on the MAR

6C Form CSO-008- II CSO (Phase

II) Orientation Certification

C.11 C.12 J.2(P)

Upon Request

Within seven (7) calendar days of completing Phase II Orientation

Must be documented on the MAR

6D Form CSO-009 Notification of Official Performance Date

C.11 J.2(G)

OCS –

AQB

Within three (3) calendar days of an approved individual being directed by the Contractor to perform in an official capacity

6E Form CSO-014 Court Security Officer Weapons Qualification Record

C.11 C.12 C.19.9 J.2(I) J.4(A) J.7(A)

Upon Request

1) Within seven (7) calendar days of an approved individual being directed by the Contractor to perform in an official capacity

2) Annually (see Training and Weapons Qualification below)

6F Notice Regarding Blood Borne/ Air Borne Pathogens Exposure

C.11 H.13

Upon Request

Within seven (7) calendar days of an approved individual being directed by the Contractor to perform in an official capacity

Records are to be centrally maintained at the Contractor’s Headquarters Office during life of contract or as directed by the Government

7. Training and Weapons Qualification Records

C.12

F-7

Reports, Forms, and Data

7A Form CSO-014 C.11 Upon 1) Initial- within seven (7) Records are to be Court Security C.12.1 Request calendar days after the centrally maintained Officer Weapons C.13 Contractor directs the approved at the Contractor’s Qualification C.19.9 applicant to perform in an Headquarters Office Record (form is J.2(I) official capacity during life of attachment 6E) J.4(A) 2) Annual contract or as J.7(A) 3) Accidental discharge- based directed by the on PSV investigation result, Government.

prior to resuming duties Must be documented on the MAR

7B Oleoresin C.12.2 Upon 1) Initial training and Records are to be Capsicum Spray C.13 Request certification prior to carrying or centrally maintained Qualification C.19.8 using OC Spray at the Contractor’s Record J.4(B) 2) Annual training and Headquarters Office certification on or about the during life of same time period each year contract or as directed by the Government.

7C Phase I Orientation

C.12.3 C.13 J.7(B)

Upon Request

1) Academic portion (50 Question Test 70% to pass) passed within 14 calendar days

Eight (8) hours of introductory academic instruction

J.7(D) after the Contractor directs the approved applicant to perform in an official capacity.

and 32 hours of OJT.

Records are to be centrally maintained

2) OJT started within 14 calendar days after the Contractor directs the approved applicant to perform in an official capacity (Practical at the Contractor’s Headquarters Office during life of contract or as directed by the

Proficiency Demonstration documented as pass/fail)

Government.

Must be documented

3) CSO Form 008- I (see above) on the MAR

7D Phase II Orientation

C.12.4 C.13

Upon Request

1) 90 days after completion of Phase I training

2) Academic portion (100 Question Test;70% to pass)

3) Government Certification and Practical Proficiency Demonstration documented as pass/fail upon completing Phase II Orientation

4) CSO Form 008- II (see

40 hours of contractor provided instruction and 40 hours of OJT.

Records are to be centrally maintained at the Contractor’s Headquarters Office during life of contract or as above) directed by the Government.

Must be documented on the MAR.

F-8

Reports, Forms, and Data

Annual Training

Refer To:

Submit To:

Due Date: Requirement:

7E

C.12.5 C.13 J.7(C)

Upon Request

1) Administer in accordance with the OCS approved training plan

16 hours of training.

Records are to be centrally maintained

J.7(D) 2) 50 Question Test requiring 70% to pass and Practical Proficiency Demonstration documented as pass/fail upon completion of Annual training at the Contractor’s Headquarters Office during life of contract or as directed by the

3) Certification upon completing Annual Training

Government.

Must be documented on the MAR

7F Additional Training

C.12.6 C.13

Upon Request

As required Unanticipated or special training

7G Remedial C.12.7 Upon As required, to include an For CSOs that fails Training C.13 Request evaluation by written exam or any test, evaluation, practical proficiency or proves deficient in demonstration. the execution of duties

8. Training Administration

C.13

8A Training Plans C.13 No training shall J.7(A) commence until the J.7(B) 1) Instructor Qualifications, Training Plan has J.7(C) Weapons Qualification, and been approved in J.7(F) Phase I within 30 calendar days writing by the CO or of contract period of the OCS performance start date

2) Phase II , Annual , and others as required, within 60 calendar days of contract period of performance start date

3) In option periods

Instructor Qualifications, Weapons and Phase I submit immediately upon start of option if there are changes/updates

4) In option periods Phase II, Annual, and others submit within 30 calendar days of beginning of option period if there are changes/updates

5) Corrections to any training plans within 30 calendar days of receipt of Government comment

F-9

8B

Reports, Forms, and Data

Firearm Range Agreements

C.12.1.5 C.12.1.6 C.13.1.1

OCS -

TCB

1) Within 30 calendar days after contract period of performance start date

2) Include range listing in Training Plan Submission(s) (see above)

3) Within 30 calendar days for changes/updates

Records are to be centrally maintained at the Contractor’s Headquarters Office during life of contract or as directed by the Government

8C Advance Events Schedule

C.13.3 COR One (1) week in advance of the subsequent month’s scheduled events

Contractor shall notify the COR of any changes to previously scheduled training or qualifications asap but prior to actual training

8D Training C.13.1.1 OCS – 1) Within 30 calendar days after Records are to be Instructors and C.13.6.2 TCB; contract period of performance centrally maintained Weapons H.11 CO start date at the Contractor’s Qualification J.7(A) 2) Include instructor listing in Headquarters Office Instructors J.7(F) Training Plan Submission(s) (see during life of Certifications above) contract or as

3) Submit proposed candidates directed by the to OCS TCB and CO, must be Government approved prior to performing training and weapons qualification

9. CSO Performance Standard Investigations

(PSI)

C.14 COR Immediately The Contractor shall report any/all performance standard violations to the COR immediately

9A Initial PSI H.10 CO Within 14 calendar days from Submit this Investigation date of Request for Investigation investigation and all supporting documents and recommended disciplinary action

9B PSI Re- Consideration/ Re-Investigation

H.10 CO Within seven (7) calendar days from date of request to re-consider/ re-investigate

10. Alternate Locations

C.17 C.25.3

F-10

Reports, Forms, and Data

10A Form CSO-010 C.17 Prior to commencement of authorized Submit this form, Court Security G.7(d) COR travel including any Officer Travel J.3(C) supporting documents, Authorization for CSO travel

10B Form CSO-011 C.17 COR As Required Submit this form, Court Security G.7(d) including any Officer Travel J.3(D) supporting Expense documents, for travel Reimbursement and transportation Voucher reimbursement

11. Appearance and Uniform Standards

C.18

11a CSO Uniforms C.18 COR 1) When directed by the As initially required, C.19 Contractor to perform in an and C.20 official capacity

2) During Annual Replacement Annually.

Period

11b CSO Uniform C.18.3.3 CO 1) Within 90 calendar days of Records are to be Inventory C.18.4.3 contract period of performance centrally maintained C.19.3 start date at the Contractor’s

2) Annually within 30 days of Headquarters Office the end of each contract period during life of contract or as directed by the Government

11c Uniform Status C.18 COR 10th calendar day of each month, Must be documented Reporting C.19 MAR Report on the MAR.

C.24

J.3(I)

12. Government C.19 For the safety and Furnished protection of human Property life and court facilities, e.g., weapons, ammunition, body armor, uniform

12a Property Control C.19.2 COR, 1) Within 90 calendar days of Government System CO contract period of performance approved written start date plan designed to

2) Annually within 30 days of control, protect, the end of each contract period preserve and maintain all GFP

F-11

12b Equipment Inventory (Property) Report

C.19.2 COR,

CO

1) Within 90 calendar days of contract period of performance start date

2) Annually within 30 days of the end of each contract period

Records are to be centrally maintained at the Contractor’s Headquarters Office during life of contract or as directed by the Government

13 Reports C.24

F-12

Reports, Forms, and Data

Refer To:

Submit To:

Due Date: Requirement:

13a Daily Time and Attendance System

C.24.1 COR Contract Performance Start Date An official time and attendance system shall have electronic capability for automated recording and storing CSOs in and out time, using Contractor equipment, software, and internet access.

System shall be integrated with payroll, human resource requirements, and scheduling.

13b Daily Activity Log

C.22.4 C.24.2

COR Daily At each post, maintained on continuous basis and capture all CSO post-related activities

13c Form CSO-003 Court Facility Incident Report

C.3 C.15.3 C.22.4 C.24.3 J.3(B)

COR 1) If CSO exercises the authority to detain an individual or confiscates any weapons, explosives, or other dangerous lethal items turn over person/items immediately, write CSO-003 as soon as possible and no later than within 24 hours of occurrence

2) As soon as practicable in the event of an emergency

3) Within 24 hours of any other occurrence

Whenever a CSO is involved or observes a suspicious or security-related incident at a court facility

13d Form CSO-017 Screening Equipment Verification Log

C.3 C.24.4 J.3(E)

COR 1) Daily

2) If CSO testing finds the machine is not in good working order, provide the status immediately

Confirms testing, condition, and status of screening equipment.

Maintained on a daily basis and retained at each post on-site for a minimum of one year.

F-13

Reports, Forms, Refer To:

Submit To:

Due Date: Requirement:

and Data

13e Emergency C.3 COR 10th calendar day of each month Confirms testing, Systems Report C.24.5 condition, and status of duress alarms, control panels, battery-operated emergency lighting as required by this contract

13f Monthly Activity C.18.3.3 COR, 10th calendar day of each month An official record is Report (MAR) C.24.6 AOUSC, to be centrally J.3(I) OCS - maintained at the JFSB Contractor’s Headquarters Office during life of contract or as directed by the Government

13g Form CSO-002 C.24.7 COR 10th calendar day of each month Designed to collect Court Facility J.3(A) information on Monthly incidents that are Statistical threatening or appear Summary Report to threaten the safety and security of the Judiciary

13h Security C.24.8 Upon As required Plan for Contingency Plan request unanticipated or special events that impact the security of the judiciary.

13i Court Security C.17.3 COR 1) Prior to usage of overtime, or Authorization from Officer C.23.1 next business day COR regarding CSO Overtime

Request J.3(F) Overtime

14. Quality Assurance C.25

14a Court Security C.13 CO 230 calendar days after Records are to be Officer (CSO) C.24.1.4 contract period of performance centrally maintained Quality Control C.25.1 start date at the Contractor’s Plan (QCP) Headquarters Office during life of contract or as directed by the Government

14b Corporate Quality Control Plan

C.13 C.24

CO “”

(QCP) C.25.2 30 calendar days after contract period of performance start date

F-14

Reports, Forms, and Data

Refer To:

Submit To:

Due Date: Requirement:

14c QCP Inspections C.25 CO Quarterly and on request “”

14d Inspection Deficiency

C.25.1.2 COR -

CO

1) Immediately to the COR

2) Within 10 calendar days of the incident to COR and CO with corrective action

15. Phase Out C.26 CO Within 90 calendar days of Records are to be Transition Plan contract period of performance centrally maintained start date at the Contractor’s Headquarters Office during life of contract or as directed by the Government

(b) The Contractor must adhere to all reporting requirements. Unless stated otherwise, the Contractor cannot deviate from nor substitute any data or forms required by this contract. All deliverables are subject to the review and approval by the Government. If any information reported is found to be incomplete or inaccurate, the Government will deem the deliverable unacceptable and return the deliverable to the Contractor for correction. The Contractor must make all necessary corrections and/or revisions, as deemed necessary by the Government and in accordance with the due date. The Contractor is required to submit all deliverables due to Contracting Officer via the Justice Enterprise File Sharing network (JEFS). All PDF fillable forms for this contract should be submitted to the appropriate POC in the original digital format, to the maximum extent practicable.

(c) Contractor’s Employee Actual Pay and Benefits Data: At the request of the CO, the Contractor shall submit the names of all current employees that are performing on this contract, their status (full-time or part-time), anniversary date, and their appointed site address. The data should be compiled to reflect the personnel assigned to each District. The Contractor waives any objection to the USMS’ use of such data, including disclosure to offerors during any future solicitation process.

(d) Additionally the Contractor shall provide contractual documentation as required to include as a minimum:

F-15

Reports, Forms, and Data

Refer To: Sub mit To:

Due Date: Requirement: Title of Mandatory Reports, Forms, and Data

(d)(i) Collective Bargaining Agreements

G.6 CO Prior to the period of performance start date of the option

For SCA and FLSA labor categories that perform the work of the contract.

(d)(ii) Price Adjustment

G.6 CO Within 30 calendar days of the effective date of the wage change

Use a Government provided format when calculating and submitting.

(d)(iii) Invoices G.7 I.3

USMS

COR 10th calendar day of each month

One (1) invoice per CLIN per month for each District

(d)(iv) Individual H.1 CO Semi-annually, 30 Required initially under and/or days after close of Section L.8 of the Summary reporting periods solicitation to establish Subcontracting (Six month period and approve a Report closes March 31st , Subcontracting Plan. Per 12 month period FAR clause 52.219-9(l) closes Oct. 30th), and submit through Electronic 30 days after contract Subcontracting Reporting completion System (eSRS).

(d)(v) Evidence of H.3 CO 1) Initial: Within 14 Insurance coverage(s) Insurance calendar days prior to providing workman’s Coverage the start of the period compensation and of performance employee’s liability

2) Renewal: No less insurance, general public than two (2) calendar liability insurance, and days prior to automotive liability expiration of current policy.

insurance.

(d)(vi) Special H.5 CO 1) Annual certified Required initially under Standards of financial statements Section L.7 of the Responsibility no later than March solicitation to establish Annual Review 31st of the contract responsiveness. Mark period preceding a delivery package potential option appropriately period.

2) Updated financial information upon request

(d)(vii) Licenses H.6 CO Within 14 calendar days after request by the CO

Any required licenses and permits applicable to the lawful provision of guard services within the locations

F-16

F.3 FEDERAL HOLIDAYS

The following is a list of Federal Holidays observed by the Government:

New Year’s Day (January 1) Martin Luther King’s Birthday (3rd Monday in January) President’s Day (3rd Monday in February) Memorial Day (Last Monday in May) Juneteenth National Independence Day (June 19) Independence Day (July 4) Labor Day (1st Monday in Sept) Columbus Day (2nd Monday in October) Veterans Day (November 11) Thanksgiving (4th Thursday in November) Christmas (December 25)