User Access Administrator Set Up Form (1).xlsx

This is a User Access Administrator Setup Form for the Massachusetts Department of Early Education and Care (EEC) Finance System, designed to establish user access credentials for organizations participating in the EEC egrantsmanagement portal. The form requires designated User Access Administrators (UAAs) from eligible organizations to register with their grantee vendor number or tax identification number, organization name, address, authorized contact information, and county location. The UAA role is responsible for maintaining and assigning all system roles within their respective organization but cannot submit grants or applications without an assigned role themselves. Organizations must select from predefined entity types including charter districts, community-based organizations, collaboratives, community colleges, state universities, municipalities, special education programs, colleges, public school districts, regional vocational-technical schools, and state agencies across Massachusetts counties including Barnstable, Berkshire, Bristol, Dukes, Essex, Franklin, Hampden, Hampshire, Middlesex, Nantucket, Norfolk, Plymouth, Suffolk, and Worcester.

Completed forms must be submitted to eecsubmission@mass.gov. Organizations are required to consult with legal counsel when determining staff and third-party vendor access to ensure compliance with confidentiality laws, including the Privacy Act and requirements governing personally identifiable information (PII). This form supports the EEC's FY2024 Coordinated Family and Community Engagement Grant program, which is being reopened as a competitive procurement to award grants for providing CFCE services in the towns of Arlington and Lexington. The system access structure enables grantee organizations to manage multiple user roles and permissions necessary for participation in the grant application and management processes.