Used 28 ft 2 Room Construction Trailer.docx

Specifications Used or Refurbished Office Trailer

The following minimum specification is intended to describe a used or refurbished single axle 8’ foot X 28’ foot two room Office Trailer. The Office Trailer will be used for office space on various jobs sites statewide. The 8’ foot X 28’ foot Office Trailer to be equipped with one desk, and one reviewing table per office. The unit must be designed and constructed for extreme, heavy duty use. All standard features as advertised new shall be included on this entire unit whether asked for or not within these specifications. This unit must meet or exceed all applicable OSHA, Federal and State codes, laws and requirements.

Completeness The price quoted in any proposal submitted shall include all items of labor, materials, tools, 8’ foot X 28’ foot Office Trailer, and other costs necessary to fully complete the remanufacture and delivery of the 8’ foot X 28’ foot Office Trailer pursuant to these specifications.

Any part or detail which makes the 8’ foot X 28’ foot Office Trailer complete and ready for service shall not be omitted, even though such part or detail is not mentioned in these specifications.

Conformity All parts not specified shall be manufacturer’s best quality and shall conform in materials, design, or workmanship to the best practice known in the current 8’ foot X 28’ foot Office Trailer industry. All replaced parts shall be new and in no case will used, reconditioned or obsolete. The parts on all 8’ foot X 28’ foot Office Trailer provided by the manufacturer should be interchangeable.

So called “Governmental Specification” machines are not acceptable.

INSTRUCTIONS FOR COMPLETING TECHNICAL SPECIFICATION SHEET

Please complete the checklist for technical specifications set forth below. Each Bidder must indicate whether it can meet the technical specifications by inserting an “X” next to each specification. The “X” will demonstrate that the Bidder’s offering meets the technical specification. If a Bidder cannot meet a technical specification, then the Bidder must give an explanation for each exception and for equipment that is not available or that will be dealer installed. All explanations must be provided in detail on separate pages along with the justification as to why the alternative equipment or deliverables will be as good as the equipment or deliverables described in the detailed specifications for desired items. A copy of the vendor specification proposal must be provided. Following these instructions is essential for proper bid evaluation. If a Bidder fails to provide requested information or if information on a quote is found to be false or misleading, the quote will be rejected as unresponsive.

The following abbreviations must be used by interested Bidders:

1. Transport Trailer Requirements:

____ 1.1 Trailer size shall be 8’foot x 28’ foot.

____ 1.2 Overall length shall be a maximum of 32’ foot.

____ 1.3 The ceiling height of eight 8’ foot.

____ 1.4 The interior floor space shall be a minimum of 224 square feet.

____ 1.5 Interior space shall be equally divided between the two offices.

____ 1.6 Shall have central heating and air conditioning system that is wall mounted.

____ 1.7 The floor load shall be a minimum of 50 lbs per square foot.

____ 1.8 Each office space will have a separate 36” x 80” exterior grade door located on the curb side of the trailer installed with locks.

____ 1.9 The walls ceiling and floors shall be insulated.

____ 1.10 Shall have 120/240 Volt with single phase panel and number 14 AWG Romex.

____ 1.11 The lights shall be fluorescent type and a minimum of four 4’ foot long.

____ 1.12 The unit shall come with outlets around the inside of the trailer.

____ 1.13 The flooring shall be darker vinyl. This will require a sample of the vinyl.

____ 1.14 Shall have deluxe aluminum siding, is a minimum of .019 inch thick.

____ 1.15 The paneling on the inside wall shall be a light color.

____ 1.16 Each office will have at least one window which can be sliding and must be able to function as an emergency exit.

____ 1.17 Shall come with steps that meets all codes form OSHA, and CAL.

____ 1.18 Shall be of adequate structural steel, with all necessary reinforcements, made from a minimum of 2” inch x 5” inch tubing or 6” inch I beam.

____ 1.19 The tongue framing shall extend a minimum of four 4’ feet into the bottom of the frame of the chassis (i.e. not welded only to the front floor cross member).

____ 1.20 Trailer structural floor supports shall be a minimum of 12” inch on center and constructed of 2” inch x 3” inch steel channel.

____ 1.21 The roof shall be constructed of one piece of Galvalume or equivalent material or approved equal.

____ 1.22 Trailer shall come equip with a minimum safety chain size of 3/8” inch with OHSA equipped safety hooks and spring latches.

____ 1.23 Unit shall come equipped with a pintle eye with the dimensions of 3” I.D eye with a 1 5/8” section drawbar.

____ 1.24 Shall have the capability of vertical adjustment of 18” inches to 32” inches.

2. Lights and Wiring Requirement:

2.1 Exterior lighting to include marker lamps, stop and turn signals, license plate light and bracket. All lights must be rubber mounted. Exterior lights must conform to ICC wiring and have stop/tail lights independent of directional lights (see wiring diagram attached for details).

____ 2.2 The trailer shall be wired for ICC, and shall include two taillight on each side.

2.3 All exterior trailer wiring to be run in suitable weather resistant loom or conduit which terminates in a weatherproof junction box on the tongue of the trailer.

2.4 The trailer umbilical which leads to the truck light socket should terminate with a seven (7) prong male plug and the part number is (PHI 15730). This plug shall have round pins not the flat R.V type and begin at the weather tight junction box.

2.5 All wire splices shall be either soldered or barrel connected and covered with automotive type shrink tubing (Scotch type wire connections and / or electrical tape are not acceptable in any application).

____ 2.6 All wiring must be protected by wire loom and be weatherproof, soldered connections and heat shrink wrap must be used on all wiring.

____ 2.7 All wiring and hoses shall be mounted routed and fastened in a professional manner to prevent chafing, rubbing, etc.

____ 2.8 Shall come with Electric brakes required on axle to include emergency break-away system.

All exterior trailer wiring to be run in suitable weather resistant loom or conduit which terminates in a weatherproof junction box on the tongue of the trailer. The trailer umbilical which leads to the truck light socket should terminate with a seven (7) pin female plug and begin at the weather tight junction box.

3. Tire and Wheel Requirement:

____ 3.1 Trailer tires shall be a minimum of 12 Ply.

____ 3.2 The tire shall be Bridgestone/Michelin preferred or approved equal.

____ 3.3 Trailer shall have a spare tire of the same size, load range and wheel design with trailer ____ 3.4 Shall have a minimum of five (5) bolt automotive type pressed steel wheels mounted on high capacity hubs with roller bearings, dust seals and bearing buddy caps.

4. Paint Requirement:

____ 4.1 The Portable Office Trailer shall be painted the manufacturer's standard colors.

____ 4.2 The trailer shall have corrosion preventative compound undercoating.

____ 4.3 All paint and primers must be lead free.

5. Warranty Requirement:

____ 5.1 Terms and conditions of warranty must be provided with bid proposal (Warranty must be clearly defined and all components covered must be clearly listed and identified).

____ 5.2 In-Service Date: Warranty on 8’ foot X 28’ foot Office Trailer (may not be placed in service immediately because of time lag due to installation of components or special equipment) Warranted starts from the date the vehicle is the actual placed in service. MDOT Fleet Services Augusta shall notify the vendor in writing of "in service" date.

____ 5.3 Vendor shall be (100%) responsible for all repair costs to include parts, labor during the warranty period.

6. General Requirement:

____ 6.1 Successful bidder shall provide 8’ foot X 28’ foot Office Trailer build sheets.

____ 6.2 Equipment must be fully inspected, serviced, fully assembled, and ready to work upon delivery.

____ 6.3 Be it known that these specifications are a minimum and that bids will be evaluated on based on price, warranty, manufacturer’s performance data, delivery schedule, parts availability and other items deemed appropriate.

____ 6.4 Bidders to supply a detailed specification sheet with their bid proposals listing exactly what is being offered, not a reference to a web site. Failure to provide this information may cause the bid to be rejected. The Maine DOT reserves the right to reject any and all bids.

____ 6.5 All hardware installed shall not obstruct or interfere with any 8’ foot X 28’ foot Office Trailer component or system.

____ 6.6 A list of all replaced or refurbished parts, components or any section of the unit must be included with the bid.

____ 6.7 A complete list of any known existing deficiencies must be included with the bid.

____ 6.8 Maine DOT Fleet Services requires pre-inspection of the unit by Maine DOT employees or their designees before delivery.

____ 6.9 Exceptions to specifications shall be listed on a separate paper and noted as exceptions and submitted with bid proposal. If exceptions are not listed as such it shall be considered that the vendor will comply with all specifications as listed.

____ 6.10 Upon delivery of unit or units all necessary paper work such as (Certificate of Origin, Dealer's Certificate and Invoices) shall accompany unit and units.

8. Bid Submission Requirement:

____ 8.1 In addition to required information as exhibited in the specifications, the Bidder shall also provide:

· Warranty and extended warranty data for 8’ foot X 28’ foot Office Trailer, and all sub-components.

· Specifications required on the proposed, 8’ foot X 28’ foot Office Trailer.

· Failure to supply the required documentation may render the bid non-responsive.

Prior to any units being accepted by, and any partial payment being made by The Maine Department of Transportation/Fleet Services, all units will be inspected for compliance to these Technical specifications. The inspections will be performed by Maine DOT/Fleet Services or their designated representative.

Exceptions and Questions: All exceptions must be asked during the bid period by submitting your requests and / or questions through the Question and Answer link on the Solicitation Details View page. Your answer will appear there as well. It is the vendor’s responsibility to log in to view all questions and answers posted there. Questions and answers obtained any other way will not be valid for this RFQ.

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