USCG AIRSTA Clearwater Pool SMA.pdf

Scope of Work

For

USCG Air Station Clearwater

Pool Maintenance Service

Air Station Clearwater

15100 Rescue Way

Clearwater, FL 33762

GENERAL REQUIREMENTS

General:

United States Coast Guard Air Station Clearwater is accepting proposals for qualified individuals or firms to clean and maintain approximately 200,000-gallon pool. Prior to submitting a quote, it is mandatory to examine the scope of work and it’s highly recommended to visit the facility to take field measurements, evaluations, etc. and become familiar with existing conditions under which the work will be performed. After the award of contract, a pre-conference will be held prior to starting the work at Coast Guard Air Station Clearwater.

Location:

U.S. Coast Guard Air Station Clearwater

15100 Rescue Way

Clearwater, Florida 33762

1. Continuity of Facilities Operation:

Schedule work to minimize interference with the facility operations and during the normal operating hours of 7:00 am to 3:00 pm Monday thru Friday, excluding federal holidays. Work may be conducted during other hours if approved in advance by coordinating with the facility

Point of Contacts (POC) listed below.

2. Notification of Start and Completion of Work:

The Contractor shall provide a simple and general schedule of work. For example, “Begin work at ____ on _______. Work is expected to last __ days and be complete on _______.”

3. Coast Guard Points of Contact:

The Contractor shall coordinate with the following personnel to arrange access the facility.

POC’s are listed in order of preference.

Name Email / notes Phone Number

CWO Joe Calderon Jose.A.Calderon@uscg.mil 727-423-7586 (cell phone)

MKC Mike Hemmingway Jonathan.M.Hemmingway@uscg.mil

727-535-1437 x1573

Engineer of the Watch Duty watch-stander (24/7 available) 352-362-1918 (cell phone)

4. Recycling and Disposal of Refuse:

Minor refuse and waste materials resulting from operations may be disposed of in Air Station

Clearwater dumpsters. All disposals shall be done in accordance with federal, state, and local laws and regulations. No Hazardous Waste or bulk waste may be disposed of in Air Station

Clearwater dumpsters.

mailto:Jose.A.Calderon@uscg.mil mailto:Jonathan.M.Hemmingway@uscg.mil

5. Safety:

During the execution of this contract, the Contractor shall conform to the rules and regulations as set forth by OSHA State and Federal regulations. Immediate notification to the Contracting

Officer’s Representative of lost time due to accidents is required. Provide two copies of workman’s compensation accident reports by noon of the day following the accident. The Coast

Guard reserves the right to bar any workers or supervisors from the premises should they be documented as violating set safety standards and regulations.

6. Inspection:

The Contracting Officer’s Representative has the right to reject defective workmanship or materials or work not performed as per the contract specifications.

7. Operations and Storage:

The Coast Guard has no responsibility for receipt, storage, or protection of contractor’s materials. The Coast Guard will not accept shipments and no materials may be stored on site by the contractor. The contractor is responsible for the protection of existing structures, utilities and vegetation. Any damage shall be repaired at the contractor’s expense.

8. Utilities:

Contractor is authorized to use Air Station Clearwater power and water while conducting the work efforts outlined in this document. Any other use of power in not authorized. The unit

POC’s listed above will designate available utility connection points if necessary.

9. General Regulations while onboard Coast Guard Air Station Clearwater:

1. Daily colors and the raising/lowering of the American flag will take place every morning at 0800 and every evening at sunset. All personnel on Base will face the main flagpole & maintain silence and all vehicles & equipment will halt during these brief events.

2. Contractors are welcome to eat breakfast & lunch on Base in the base galley at published meal rates. Breakfast is served from 0600-0730 daily & lunch will be served from 1100-

1230 daily in the galley. All personnel desiring meal service shall be in clean, non-soiled clothing. The Coast guard reserves the right to refuse service to anyone it deems dirty.

3. Contractors are welcome to utilize the Base’s Exchange store; however, contracted personnel are prohibited from purchasing any uniform, alcohol or tobacco products in it.

4. Traffic Regulations:

a. 10 mph speed limit

b. No use of cell phones is permitted while driving vehicles or operating heavy machinery.

c. All personnel shall obey all marked traffic signals including stop signs & stoplights.

5. Notice shall be given to the Coast Guard’s representative 1 week in advance of any planned outages, including any pool closure and expected duration.

6. Contractors are welcome to utilize the restrooms in the area they are currently working in providing they are clean and do not track mud, dirt or any other debris into the restrooms.

7. No personnel other than the Contracting Officer has the authority to alter the terms of any contract or to issue any change orders. Accordingly, the contractor shall not complete any work that would incur additional cost to the government without written approval from the Contracting Officer.

10. SECURITY REQUIREMENTS:

1. The contractor shall provide a consolidated list of all contractor personnel who will be working on Air Station Clearwater Facilities at least 1 week prior to work. This is for routine/ standard background checks of all personnel entering the base. Information required is: full name, date of birth, and last 4 digits only of Social Security Number.

2. Only American citizens and permanent resident aliens are allowed onboard Air Station

Clearwater Facilities. Absolutely no foreign nationals are permitted on the premises.

Appropriate identification shall be provided at the front gate to attain base entry.

3. All contractor vehicles, equipment and gear onboard Coast Guard properties are subject to search at all times. Additionally at all times due to security and operational needs, the contractor is subject to orders to evacuate the property at any time.

4. Absolutely no firearms or weapons of any kind are allowed onboard Air Station

Clearwater.

5. The contractor and subcontractor personnel shall at all times wear company identification and carry photo identification on their person. Personnel shall not stray from the immediate area of work nor direct avenues of ingress and egress unless authorized in advance.

11. SCOPE OF WORK:

Contractor shall provide all labor, trades, equipment, components, materials, tools, and supervision necessary to clean and maintain the pool. All work shall be completed in accordance with the Florida Health Department. The Contractor's state-certified license must be provided to the COR before the contract starts.

Anticipated service period: September 8, 2025 – August 30, 2026.

Renewable for up to two years:

September 01, 2026 – August 30, 2027

September 01, 2027 – August 30, 2028

Services will be provided Monday, Wednesday, and Friday, beginning by 7:00 AM. Upon arrival the contractor will notify the Engineer of the Watch at 727-423-2130.

The Contractor must immediately notify the Engineer of the Watch at 727-423-2130 if their services result in a condition requiring the pool to be closed or suspended.

The Contractor shall be responsible for the comprehensive cleaning and maintenance of the commercial swimming pool located at Air Station Clearwater. This includes, but is not limited to, the following:

• Water Chemistry:

o Regular testing and adjustment of water chemistry to maintain optimal levels of chlorine/bromine, pH, alkalinity, calcium hardness, and cyanuric acid (stabilizer).

o Application of necessary chemicals (provided by contractor to balance water chemistry.

o Maintaining accurate records of water chemistry testing and adjustments. Log record must be stored on-site.

• Cleaning:

o Vacuuming the pool bottom to remove debris.

o Brushing pool walls and tiles to prevent algae growth.

o Skimming the water surface to remove leaves and floating debris.

o Cleaning and maintaining pool skimmers and strainer baskets.

• Equipment Maintenance:

o Regular inspection of pool equipment, including pumps, filters, heaters, chlorinators, and chemical feeders.

o Backwashing the pool filter as needed.

o Lubricating pump motors and other moving parts.

o Reporting any equipment malfunctions or necessary repairs to the Client immediately.

• General Maintenance:

o Inspecting and maintaining pool safety equipment.

o Properly storing and handling all chemicals.