USCA25Q0045 Amd 0002.pdf

USCA25Q0045 /0002 - Page 1 of 7

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

1. CONTRACT ID CODE PAGE OF PAGES

1 7

2. AMENDMENT/MODIFICATION NUMBER

3. EFFECTIVE DATE

09/28/2025

4. REQUISITION/PURCHASE REQ. NUMBER 5. PROJECT NUMBER (If applicable)

PMDCODE

Procurement Management Division Administrative Office of the United States Courts One Columbus Circle, N.E.

Suite 3-250 Washington, DC 20544-0001 Andrew Bunk 202-502-3348

6. ISSUED BY PMDCODE

Procurement Management Division Administrative Office of the United States Courts One Columbus Circle, N.E.

Suite 3-250 Washington, DC 20544-0001

7. ADMINISTERED BY (If other than Item 6)

9A. AMENDMENT OF SOLICITATION NUMBER

USCA25Q0045

CODE FACILITY CODE

8. NAME AND ADDRESS OF CONTRACTOR (Number, street, country, state and ZIP Code) (X)

X 9B. DATED (SEE ITEM 11)

09/16/2025

10A. MODIFICATION OF CONTRACT/ORDER

NUMBER

10B. DATED (SEE ITEM 13)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X XThe above numbered solicitation is amended as set forth in item 14. The hour and date specified for receipt of Offers is extended, is not extended, Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods: (a) By completing items 8 and 15, and returning __1__copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment your desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NUMBER AS DESCRIBED IN ITEM 14.

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT

ORDER NUMBER IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return _______ copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

This amendment is being released to update Attachments J.1, J.2, and J.3. This amendment also updates Sections G.1, L.1, and M.1 in this solicitation, as noted in the red text. Clause 7-115 - Availability of Funds was added to section I. Please note the due date for proposals is extended to 10/9/2025 at 10am ET.

CLOSING DATE/TIME:

10/09/2025 - 10:00 ET US/Eastern

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print) 16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print) Andrew Bunk

(Signature of person authorized to sign)

15B. CONTRACTOR/OFFEROR 15C. DATE SIGNED

By (Signature of Contracting Officer)

16B. UNITED STATES OF AMERICA 16C. DATE SIGNED

NSN 7540-01-152-8070

Previous edition unusable

STANDARD FORM 30 (REV.

11/2016) Prescribed by GSA FAR (48 CFR) 53.243

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Table of Contents

Section Description Page Number

G Contract Administration Data G.1 Ordering

I Contract Clauses 7-115 Availability of Funds

J List of Attachments L Instructions, Conditions and Notices to Offerors or Respondents

L.1 General Instructions M Evaluation Factors for Award

M.1 Evaluation Criteria

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G.1 Ordering

1. BPA CALL CONTRACT TYPE

The contract type for BPA Calls (or "call orders") issued under this BPA will be firm-fixed price.

2. BPA CALL ORDERING METHOD

BPA Calls may be placed against this BPA via the issuance of a written BPA Call. Use of purchase cards for call orders is also authorized for this BPA. Unless otherwise noted in the BPA or the attachments, all requirements applicable to written orders are applicable to purchase card orders as well. A BPA Call becomes binding once both parties sign the BPA Call, or when the BPA holder commences performance after a BPA Call is issued unilaterally (such as with a purchase card). In the event the BPA holder cannot perform a BPA call that is unilaterally issued, the BPA holder shall promptly notify the CO or the card holder of the issue(s) and provide the reasons the call cannot be performed. The BPA holder shall refund or cancel any purchase card order that cannot be performed, if applicable.

BPA Calls will be places by purchase card holders or Contracting Officers from the judiciary organizations detailed Volume 14, Chapter 1, §110.40 Applicability in the Guide to Judiciary Policy (Guide) as well as Organizations listed under Guide to Judiciary Policy, Vol. 1, Chapter 13, § 1320 Courts Outside the Third Branch as listed in Attachment J.1 SOW Section C.5.8 Ordering.

Discounts will be posted on an AO Intranet Site that may be potentially accessible to judiciary contractor staff. If the BPA holder does not want their discounts posted on the judiciary's intranet site than they must communicate that to the CO and the COR after award and provide a plan for efficiently providing judiciary staff with the discount information. The judiciary will not compensate the conttractor for any additional effort needed to provide this information to the judiciary organizations that request it.

3. ORDERING CONSIDERATIONS AND LIMITATIONS

Orders maybe placed anytime within the BPA's ordering periods. If order is established properly, the period of performance may go beyond the BPA's ordering periods expiration date.

Judiciary organizations placing call orders against this BPA shall comply with all applicable policy and regulations related to procurement of learning and development/training services applicable to their organization. Please see the Guide to Judiciary Policy, Volume 12, Chapter 11 or AO Manual Volume 4, Chapter 7. This also includes consideration on how the training is related to an employee(s) duties and responsibilities and any limitation on the funds being used for the order.

4. BPA OBLIGATION

4.1. Extent of Obligation

4.1.1. The Government estimates, but does not guarantee, that the volume of purchases through this BPA will be $3,150,000.00.

4.1.2 The Government is obligated only to the extent of authorized purchases actually made under this BPA via BPA Calls and purchase card orders.

4.2. Funds Obligation

This BPA does not obligate any funds. Funds will only be obligated on BPA Calls and purchase card orders.

5. AUTHORIZED USERS

BPA Calls will be places by purchase card holders or Contracting Officers from the judiciary organizations detailed Volume 14, Chapter 1, §110.40 Applicability in the Guide to Judiciary Policy (Guide) as well as Organizations listed under Guide to Judiciary Policy, Vol. 1, Chapter 13, § 1320 Courts Outside the Third Branch as listed in Attachment J.1 SOW Section C.5.8 Ordering.

6. BPA CALL ORDERING PROCEDURES

6.1 BPA Calls will be solicited in accordance with Vol 14 § 325.50.30 (Open Market Single Award BPA) through Vol 14 § 325.50.40

(a) (Ordering Under BPAs).

6.2 The BPA holder shall not respond to solicitations from non-authorized users.

7. SCOPE OF BPA CALLS

All BPA Calls must fall under the product categories as laid out in the BPA SOW, see Attachment J.1.

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7-115 Availability of Funds JAN 2003 Funds are not presently available for this contract. The judiciary's obligation under this contract is contingent upon the availability of appropriated funds from which payment for contract purposes can be made. No legal liability on the part of the judiciary for any payment may arise until funds are made available to the contracting officer for this contract and until the contractor receives notice of such availability, to be confirmed in writing by the contracting officer.

(END)

Section J - List of Attachments Identifier Title DateS Number of

Pages 1 Attachment J.1 SOW Amd 0002.pdf - ADDED 10/02/2025 2 Attachment J.2 Requirements Questionnaire Amd 0002.xlsx - ADDED 10/02/2025 4 Attachment J.3 Training Platform Price Workbook Amd 0002.xlsx - ADDED 10/02/2025

L.1 General Instructions

GENERAL INFORMATION

Procurement within the federal judiciary is not subject to the Federal Acquisition Regulation (FAR), which applies to most Executive Branch agencies. Judiciary procurement policies are the responsibility of the Acqusition Mangement Office (AMO) within the Administrative Office of the U.S. Courts (AO), and are issued in the Guide to Judiciary Policy, Volume 14 (Procurement). Offerors or contractors wishing to find the full text of individual provisions or clauses incorporated by reference in judiciary solicitations and contracts are directed to Appendix 1B of Volume 14, reference section above, B-1.

L.1 General

Offerors are encouraged to read carefully the entire Section L - Instructions, Conditions and Notices to Offerors or Respondents.

Proposals that do not comply with the instructions and requirements in Section L may be deemed non-responsive and excluded from further consideration.An offeror may make multiple offers for different online learning platforms so long as each proposal meets all of the requirements in the solicitation.

L.2 SUBMISSION OF QUESTIONS

Questions regarding this solicitation must be electronically submitted no later than 11:00 AM ET on Sep 23rd, 2025. Questions shall be electronically submitted to the Contracting Specialist (magdalena_torres@ao.uscourts.gov) with a courtesy copy to Contracting Officer Andrew Bunk (andrew_bunk@ao.uscourts.gov). The prospective offeror must include the solicitation number (USCA25Q0045) in the subject line of the email and the email needs to be sent to both addresses listed above, otherwise the offeror's questions may not be answered. Questions should note the specific document/attachment and page number or tab the question relates to, so the AO can identify the answer. If the question is more general, just put "N/A" for the citation. Questions that are submitted late or that do not provide enough context for the AO to identify the answer may not be answered.

L.3 PROPOSALS SUBMISSION FORMAT

Proposals must be prepared and submitted using the following instructions:

Proposals are due no later than the time and date for offers as specified in SAM.gov. and shall be electronically submitted to both email addresses listed below. Please note that a proposal will be marked as late if the proposal is received in the email inbox after the time specified. Proposals may not be considered for award at the discretion of the CO, and in accordance with provision 3-100.

• Contracting Specialist: Magdalena_torres@ao.uscourts.gov

• Contracting Officer: Andrew_bunk@ao.uscourts.gov

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Proposal emails should also include in the subject line the solicitation number (USCA25Q0045) and mention that the email includes a proposal. Proposals must be valid at least 120 calendar days after the due date for the receipt of proposals.

• The electronic copies of the proposal shall be submitted in a format readable and usable by Microsoft Office 365 suite (MS Word, MS Excel, PowerPoint); or Adobe Acrobat PDF. The following file extensions are not allowable, and application materials/data submitted with these extensions cannot be considered: .bat, .cmd, .com, .exe, .pif, .rar, .scr, .vbs, .hta, .cpl, html, and mhtml files. The entire proposal submission, including all files, shall not exceed 10MBs.

• For documents in Word or PDF, the proposal page size shall be 8.5 x 11 inches. Pages may be double or single-spaced.

Except for the reproduced sections of the solicitation document, the text size shall be no less than Times New Roman 10 point. Use at least .5-inch margins on all sides of each page.

• Page limitation for each Volume is provided below. Pages shall be numbered sequentially by each Volume.

L.4 VOLUMES

The proposal shall include the following two volumes:

Volume I: Price Proposal – BPA Price Workbook (Attachment J.3)

Volume II: Technical Proposal

L.4.1 Volume I: Price Proposal - BPA Price Workbook (Attachment J.3)

Offerors must submit a fully completed copy of the amended BPA Price Workbook. Specifically, the offeror must fill in Tab 1 and 2 of the spreadsheets, including the following:

• The AO requires the vendor to offer a single price for a license that shall meet all of the requirements noted in the solicitation. Offerors may bundle multiple licenses into a single offering to meet the requirements but the AO is requesting a single license offering per judiciary user to meet the requirements.The single license solution quoted may be comprised of a bundle of products that would otherwise be sold under separate, individual licenses. If the quoter's single license solution consists of such a bundle, the individual sub-licenses shall be described and broken out by price to show a price buildup in the Notes tab of the Price Workbook. Judiciary ordering activities may ultimately choose to purchase either the single license solution, or to individually purchase any of the separately licensed products at the price noted in the workbook.

• On Tab 2 - BPA First Call Order in the J.3, a CLIN 0002 has been provided for vendors to note any pricing related to one time fees or licenses around setup/establishment of the system for government use. This would be any one time licenses or costs required for setup and use of the system, and the CLIN is set up as a "LOT" and so should include all one time fees/licenses/costs the vendor believes the government will have to pay. This CLIN will be factored into the total evaluated price.

• The offeror is required to provide a price build up for this CLIN 0002 on the Notes tab and explain the pricing, what is included, and why the items are required.

• This CLIN shall not be used for any per user licensing or per user costs as that should be covered in CLIN 1 of that tab and the pricing in Tab 1 of the J.3.

• A Notes tab has been provided where offerors may describe their licensing structure and solution. They may show the license breakout on that tab, if applicable.

• The proposed discounted price must be fully burdened, the Government will not pay any other fees.

• Offerors shall not change any formula in the BPA Price Workbook (Attachment J.3). If such changes are made in the spreadsheet, the proposal will be considered nonresponsive and excluded from further consideration.

• Offeror shall identify the online learning platform being proposed.

• Offerors may propose additional items if they choose. Those items will not be part of the total evaluated price but will be evaluated for fair and reasonable pricing.These items and pricing should recorded in the Notes tab of the J.3 Price Workbook.

• Included with the Price Volume shall be a seperately attached information document. This document has no page limit, and may include a cover page, and table of contents. This document shall include the following information:

• Copies of the signed solicitation and amendments by a company official authorized to sign.

• Filled out certifications from Section K of the solicitation (provisions 3-130, 3-20, 3-30, 3-5).

• Contractor Representative information for clause 7-10 noted in Section G.

• A 1-page copy showing your organization's SAM registration and UEI information.

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By submitting a fully complete copy of the BPA Price Workbook, the offeror is confirming that all the items and services listed in the Workbook can be provided.

L.5.2 Volume II: Technical Proposal

The Technical Proposal must include the following:

• Cover Page: Includes a 1-page general information, such as offeror’s name, logo, address, and point of contact, including name, title, email address and phone number. Other general information may be included at the offeror’s discretion.

• Table of Contents: Offerors may include a 1-page Table of Contents.

• Technical Solution: Offerors may include a 6-page Technical Solution.

• Authorized Re-Seller Letter: Each offeror must submit a letter from the OEM confirming the offeror is a certified reseller to OEM direct customers. The letter may be no longer than 2-pages in total.

• If the Offeror is the OEM, this letter is not required.

• The Technical Proposal is limited to a total number of 10 pages including the requirements listed above.

• A filled out copy of the J.2 Requirements Questionnaire must be returned with the technical volume. This document is attached seperately to the rest of Volume II. The J.2 is a required document and for the proposed solution to be considered technically acceptable, it must meet all of the requirements listed in the J.2 Requirements Questionnaire. The offeror may supplement their responses in the J.2 with their written technical solution, that is noted above.

L.6 Offeror Responsibilities It is up to each offeror to make sure that their submitted proposal meets all of the requirements in the solicitation and attachments to the solicitation and that their proposal adequately explains how the requirements are met by the proposed solution. Simply reciting the requirements back to the AO without additional details, may result in your solution being considered technically unacceptable. If any item or document is missing from the proposal, the entire proposal may be determined nonresponsive and excluded from further consideration.The AO does not intend to hold negotiations with offerors as awards are expected without discussions. Offerors should submit their best offers initially.

M.1 Evaluation Criteria

M.1.1 BASIS FOR AWARD

The Government intends to award up to three single award Blanket Purchase Agreements (BPAs) to the responsible offeror whose proposal conforms to the requirements of the solicitationand represents the best value to the Government when best value is expected to result from selection of the technically acceptable proposal with the lowest evaluated price. The government recognizes there may be multiple re-sellers of a particular online learning platform but the AO will not make more than one BPA award for each online platform.

M.1.2 Lowest Price Technically Acceptable (LPTA)

The Contracting Officer (CO) will group all proposals by their proposed online platform solution. For each platform group, the CO will evaluate proposals to identify the lowest-priced, technically acceptable offer. Once that proposal is selected, no other proposals for the same platform will be considered. The CO will not select a higher-priced proposal over a lower-priced, technically acceptable proposal within the same platform group. After determining the lowest-priced, technically acceptable proposal in each platform group, the CO will rank each platform by price. The three platforms with the lowest selected prices will each receive one single award Blanket Purchase Agreement (BPA). Although the Government intends to award three BPAs, the CO may award fewer if doing so is in the Government’s best interest.

M.1.3 EVALUATION FACTORS

(i) Factor 1 – Price The Government will review the offeror’s BPA Price Workbook (Attachment J.3) to verify that all pricing is proposed in accordance with the instructions provided. The total evaluated price will be the total discounted price for all five ordering periods, as included in Cell I4 Grand Total, Tab 1 of the BPA Price Workbook. The Government will review the offeror’s proposed pricing for accuracy and completeness and to ensure no fomulas have been modified. Price analysis will be conducted to determine if the proposed prices are fair and reasonable. Offerors shall not change any formula in the BPA Price Workbook. If the offeror modifies a formula, the entire

USCA25Q0045 /0002 - Page 7 of 7 proposal will be determined nonresponsive and excluded from further consideration. Items offered in a proposal that are not evaluated as part of the total evaluated price will be evaluated for fair and reasonable pricing

(ii) Factor 2 - Technical Acceptability The Government will determine technical acceptability by reviewing the proposal for completeness and verifying that the proposed solution meets all of the technical requirements. The vendor shall include all items listed in L.5.2 Volume II: Technical Proposal.

The vendor shall explain how they meet the requirements noted in the solicitation; it is the responsibility of the vendor to provide sufficient information to show they meet the requirements. If the vendor is unable to meet the requirements in the solicitation their solution will be considered technically unacceptable. The offeror must be a certified authorized reseller that can provide all the items and product categories required under the BPA. This will be determined by evaluating the offeror's statement that they are an authorized reseller and reviewing the letter from the OEM confirming the offeror is a certified reseller who is able to provide warranty service to OEM direct customers. The Government reserves the right to contact the OEM to confirm information provided in a letter or proposal. If the letter is sent directly to the Contracting Officer by the OEM, the offeror must include a corresponding Note in Volume II Technical Proposal. It is an offeror’s responsibility to verify that the OEM letter is submitted. If the required OEM letter is not received, the proposal will be determined technically unacceptable.