USAMRICD NMR_ PWS.pdf
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- Preventative Maintenance of Bruker Equipment
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- HT942627RE004
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Summary: Performance Work Statement – Bruker NMR Support Services
This is a Performance Work Statement (PWS) for ongoing support services for a Bruker Avance III 500 MHz Nuclear Magnetic Resonance (NMR) system at the U.S. Army Medical Research Institute of Chemical Defense (USAMRICD), located at 8350 Ricketts Point Road, Aberdeen Proving Ground, Maryland 21010-5400. Modification P00001 updates the serial number for the BCU 1 Cooling Unit to Z154651. The contractor must provide comprehensive preventative and repair services including one (1) preventative maintenance (PM) visit per year, unlimited unscheduled diagnostics, repairs, installation of replacement parts, and system software/firmware updates. The contractor is not responsible for OEM-defined consumable items such as filters and frits, which the Government will provide. Work must be performed between 8:00 AM to 4:00 PM on normal workdays (Monday through Friday, excluding U.S. Federal holidays).
The contractor must employ only Bruker-certified technicians who are factory-trained and certified on Avance NMR systems. Service response requirements include responding to service requests within 24–48 hours of initial contact and scheduling on-site visits within 24 hours when required. The contractor must have OEM parts on hand and install them within 48 hours of initial request. For repairs exceeding 48 hours, the contractor must provide reasoning and a timeframe for parts availability; delays exceeding one week require weekly status updates. Software updates must be provided within two weeks of manufacturer release. Deliverables include a Non-Disclosure Agreement signed within 30 days of contract initiation, technician certification records, detailed service reports after each service visit (within 5 business days), monthly reports (within 5 calendar days), and annual summary reports (by the last day of each contract performance period). All reports must be delivered electronically via email in Microsoft Office or Adobe PDF format. The Government's Contracting Officer Representative (COR) will review deliverables with a ten (10) workday review period for drafts and two (2) workday final review period. Contractor personnel must comply with DOD security requirements, complete background checks, obtain facility badges, and adhere to Force Protection Condition (FPCON) protocols. Contractor employees must clearly identify themselves as contractor personnel on all communications and identification materials and comply with the USAMRICD's zero-tolerance policy on sexual harassment and assault reporting.
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| File | Type | Posted |
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| RFI_Bruker Maintenance.docx | DOCX document | |
| WRAIR_PWS.docx | DOCX document | |
| USAMRIID_ timsTOF_ MALDI_ PWS.docx | DOCX document |
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PERFORMANCE WORK STATEMENT
Bruker Nuclear Magnetic Resonance (NMR) Support Services
Modification P00001 – updates the serial number for the BCU 1 Cooling Unit.
1. Introduction The U.S. Army Medical Research Institute of Chemical Defense (USAMRICD) is a world leader in the discovery and development of medical products and knowledge solutions against chemical and acute non-kinetic threats through research, education and training, and consultation. It is through successful partnerships with outside agencies that USAMRICD can maintain a high level of excellence. This Performance Work Statement (PWS) describes the Contractor responsibilities for providing ongoing support within the USAMRICD facility.
1.1. Mission
The USAMRICD’s mission is to discover and develop medical solutions for chemical, biochemical and other emerging non-kinetic acute battlefield injuries via medical research, clinical training and education, and consultation.
1.2. Background
As the Department of Defense's lead laboratory for the development of medical countermeasures against chemical threat agents, USAMRICD team members have the need and requirement to produce hard copies (printouts) of internally created documents, documents received from outside sources, large format research posters, printed trifolds, booklets, charts, signs, maps and medical illustrations.
The USAMRICD owns a Bruker Avance III 500 MHz NMR system with 20 sampling case, which is a core functional research equipment and is utilized on a variety of research and development projects.
In order to continue medically advancing in the field of chemical defense at USAMRICD and to complete funded research milestones, USAMRICD requires a comprehensive preventative and repair service contract, which will provide qualified personnel who possess the technical expertise required to perform telephone troubleshooting services, preventative maintained visits, diagnosis, repair, installation of replacement parts, and system software updates the Bruker Avance III NMR system. This comprehensive service contract will ensure that this system is fully functional at all times.
1.3. Scope
The Contractor shall provide telephone support, as well as on-site preventative maintenance and repair services, as required in this section of the PWS. The Contractor shall provide personnel who are qualified, competent and possess the technical expertise required to perform the necessary services on the Bruker Avance III 500 NMR, associated peripherals and system. The Contractor shall provide one (1) preventative maintenance (PM) service per year, unlimited unscheduled diagnosis, repair, installation of replacement parts, and system software updates on the equipment identified within this PWS.
The Contractor shall provide the necessary resources and infrastructure to administer and perform the contact requirements as defined in this PWS.
2. General Requirements
2.1. Place of Performance
The Contractor shall perform work at the USAMRICD.
U.S. Army Medical Research Institute of Chemical Defense (USAMRICD) 8350 Ricketts Point Road
Aberdeen Proving Ground, MD 21010-5400
2.2. Duty Hours
2.2.1. Contractor personnel shall perform any on-site services between the hours of 8:00 AM to 4:00 PM on normal workdays.
2.2.2. Normal workdays are Monday through Friday, except U.S. Federal holidays. U.S. Federal Holiday schedule can be found https://www.opm.gov/policy-data-oversight/pay-leave/federal-holidays/. Any holidays that are declared by Presidential Executive Orders shall be observed in the same manner as U.S.
Federal Holidays.
2.2.3. Contractor shall not report to work on the days the Government or installation is closed due to safety conditions, inclement weather conditions, national emergencies, energy conservation or by direction of the Installation Commander (or by USAMRICD Commander’s reporting official chain of command) for any other reason. During periods of closure, the Contractor employees not designated as essential, shall not report for work. In the event the Government grants administrative leave to its Government employees at the Government site, on-site Contractor personnel shall also be dismissed if the on-site location is being closed.
2.3. Period of Performance
The Period of Performance information is detailed within the Contract Line Items (CLINs).
2.4. Personnel Conduct
The COR, with the approval of the Contracting Officer (KO), may require the Contractor to remove from the job site any employee working under this contract for reasons of misconduct or security, or found or suspected to be under the influence of alcohol, drugs, or other incapacitating agents. Contract employees will be subject to dismissal from the premises upon determination by the Contracting Officer Representative (COR) and the KO that such action is in the best interests of the Government.
2.5. Business Relations
The Contractor shall successfully integrate and coordinate all activity needed to execute the requirement. The Contractor shall manage the timelines, completeness, and quality of problem identification. The Contractor shall seek to ensure customer satisfaction and professional and ethical behavior of all Contractor personnel.
2.6. Contract Administration and Management
The Contractor shall establish clear organizational lines of authority and responsibility to ensure effective management of the resources assigned to the requirement. Contractor duties will be performed locally at USAMRICD or remotely at the contactor’s corporate office.
2.6.1. Contract Administration
The Contractor shall establish processes and assign appropriate resources to effectively administer the requirement.
The Contractor shall respond to Government requests for contractual actions in a timely fashion. The Contractor shall have a single point of contact between the Government and Contractor personnel assigned to support the contract. The Contractor shall assign work effort and maintaining proper and accurate time keeping records of personnel assigned to work on the requirement. The Contract Administration Team will consist of the following members:
2.6.1.1. Contracting Officer (KO)
The KO will have overall responsibility for administering the contract. The KO is the only person authorized to obligate the Government and make changes to the contract. The KO will manage contract administration and ensure COR responsibilities are being performed.
2.6.1.2. Contracting Officer Representative (COR)
The COR will be appointed in writing and will be directly responsible to the KO. The COR serves as the Government’s point of contact for contract-level coordination of administration and technical performance matters. The COR will assist in resolving performance issues; initiate and coordinate contract-level changes; notify the KO of any disputes, performance issues, or contractual issues that cannot be resolved at the COR level; and conduct other activities as specified by appointment.
The COR has specific technical, functional and oversight responsibilities. The assigned COR will serve as the official point of contact for coordination for the contract; approve or disapprove Contractor invoices;
review and accept or reject all contractor technical deliverables; monitor funds obligated and disbursed;
conduct surveillance by uploading a monthly report in the COR file in PIEE; and conduct other activities as may be specified by the COR appointment letter.
2.6.1.3. Contract Program Manager
The Contractor’s Program Manager is the point of contact with the COR. This position is responsible for the overall management of the contract. This position is also responsible for formulating and enforcing work standards, assigning Contractor schedules, reviewing work quality.
2.6.2. Government Management of the Contract
The KO will officially designate a COR to oversee this Contract. The Government’s COR will have responsibility for:
2.6.2.1. Ensuring that the Surveillance Plan is developed and executed by the COR and any other involved USAMRICD representative who may have responsibilities monitoring and managing the contract.
2.6.2.2. Providing advice and assistance in resolving any performance issues that may arise during the life of the order.
2.6.2.3. Initiating and coordinating global contract changes such as changes in the paying office.
2.6.2.4. Conducting other activities as specified in their appointment memorandum.
2.6.2.5. Elevating to the KO any problems that cannot be addressed by the COR.
2.6.2.6. COR DOES NOT have the authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications.
2.6.2.7. The COR DOES NOT have the authority to change the terms and conditions of the contract.
2.6.3. Subcontract Management
The Contractor shall be responsible for any subcontract management necessary to integrate work performed on this contract and shall be responsible and accountable for subcontractor performance.
2.7. Non-Disclosure Agreement (Deliverable 1)
The Contractor shall sign the Non-Disclosure Agreement and ensure that all staff including all employees, subcontractors, and consultants assigned to or performing under the contract, execute, sign, and adhere to the terms of the Non-Disclosure Statement.
3. Performance Requirements
3.1. General Performance Requirements
3.1.1. The contractor shall provide personnel who possess the technical expertise required to perform telephone troubleshooting services and have functional knowledge of the systems specified in this PWS. Additionally, The Contractor shall provide one (1) preventative maintenance (PM) for the Bruker Avance III 500MHz System with 30 sampling case, as well as any repairs. The contractor shall be responsible for all training, labor, travel, and parts costs regardless of frequency during the contract term, unlimited unscheduled diagnosis, repair, installation of replacement parts, system software and firmware.
3.1.2. The contractor is not responsible for any items or parts that the OEM defines as consumable. For example, filters and frits. The Government will provide all consumables as identified by the OEM.
3.1.3. Equipment List
The equipment list below may change during the contract performance for instances such as life-cycle replacement. Modifications to this list will be made through a contract modification.
MAKE MODEL SERIAL NUMBER
Bruker Avance III Magnet BZH335 50070E - 634 Bruker Avance III Console 10197794 Bruker HP PC CZC526C36 Bruker BCU 1 Cooling Unit Z154651 Bruker UPS 154200189BW933
3.2. Technicians Qualifications (Deliverable 2)
The Contractor shall employ only personnel who are fully qualified, competent, and experienced to perform the tasks specified in this PWS Service technicians and engineers must be Bruker certified. All technicians and engineers must be factory trained and certified to work on Avance NMR systems and associated instruments.
Training records shall be provided to the COR.
3.3. Scheduled Services (Preventative Maintenance)
Contractor shall provide scheduled PM service.
3.3.1. The contractor shall provide 1 PM service per year at a minimum.
3.3.2. The PM service must follow the original equipment manufacturer (OEM) prescribed cleaning regimen and within the specific maintenance timetable of each model per the OEM manual.
3.3.3. The Government and the contractor’s service representative will exchange hazard communication information before the commencement of any PM.
3.4. Unscheduled Services (Repairs)
The Contractor shall perform unlimited diagnostics and subsequent repairs. Status updates are required in writing within 5 business days of the unscheduled service. Maintenance and repairs will be performed in accordance with the OEM specifications.
3.4.1. The contractor shall respond to service requests within 24-48 hours of the initial request, during normal duty hours. If on-site service is required, the contractor shall schedule a service visit within 24 hours of the initial request.
3.4.2. The Contractor shall provide a repair and return service for system issues that cannot be repaired on-site, and shall repair, rebuild, or replace as appropriate, hardware and components. The Government will maintain possession of hard drives if a hardware failure occurs and the Contractor must provide a replacement.
3.4.3. The contractor shall have OEM parts on hand and install OEM parts within 48 hours of initial request.
3.4.4. Aftermarket replacement parts may be acceptable if the contractor provides reasoning and obtains approval by the Government.
3.4.5. If the contractor cannot complete the repair with 48 hours, the contractor shall provide reasoning that must be approved by the Government, as well as a timeframe for when the OEM parts will be on hand. If the delay for obtaining parts is more than one week, a weekly repair status update should be sent to the COR via email.
3.4.6. The Government and the Contractor’s service representative will exchange hazard communication information before the commencement of any repair.
3.5. Software Updates and Patches
The contractor shall provide software updates within 2 weeks of manufacture’s release and provide users with instructions on how the updates impact the use of the equipment and/or the new software features. The Contractor shall perform repairs (if needed) to ensure all functional and components of the system function properly after any software updates or patches.
3.6. Reports
3.6.1. Service Reports (Deliverable 3)
The contractor shall provide a detailed service report after each service identified in PWS sections 3.3, 3.4, and 3.5 within 5 business days. The service report shall include, at minimum, the following detailed information:
cause of the malfunction;
corrective action(s) taken;
amount of time required to complete the work;
documentation any work or parts that outstanding;
list the parts replaced including manufacturer and part number.
3.6.2. Monthly Reports (Deliverable 4)
The contractor shall provide monthly reports detailing all contract services rendered for each month. The monthly reports shall include a total number of services rendered during each month, as well as a list of detailed services grouped by serial number containing the following information:
type of service (preventative, unscheduled/repair, software update/patch);
diagnostic time;
number of days to complete service from initiation of service request (scheduled or unscheduled);
part numbers and name of replaced part(s).
3.6.3. Annual Reports (Deliverable 5)
The contractor shall provide an annual summary report to the detailing all contact services rendered, parts ordered and associated cost for the year. The annual report shall include the total number of services rendered during each period of performance year, as well as a list of detailed services grouped by serial number in chronological order containing the following information:
type of service (preventative, unscheduled/repair, software update/patch);
diagnostic time;
number of days to complete service from initiation of service request (scheduled or unscheduled);
part numbers and name of replaced part(s).
4. Special Requirements
4.1. Security and Safety
The Contractor shall comply with all DOD, Army, USAMRICD, and other governmental regulatory requirements with special emphasis on safety and security.
4.1.1. Access and general protection/security policy and procedures
Contractor and all associated subcontractor employees shall provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office corresponding to the location of performance detailed in the contract.
Contractor workforce must comply with all personal identity verification requirements (FAR Clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.
4.1.2. Force Protection Condition (FPCON) impact on work levels The Contractor employees must comply with all personal identity verification requirements, as directed by DOD and local policy. In addition to the changes otherwise authorized by the changes clauses of this Contract, should the FPCON at any individual facility or installation change, the Government may require changes in Contractor security matters or process. IAW DoDI 2000.16, the FPCON is defined as follows:
4.1.2.1. FPCON ALPHA. This condition applies when there is a general threat of possible terrorist activity against personnel and facilities, the nature, and extent of which are unpredictable, and circumstances do not justify full implementation of FPCON BRAVO measures. However, it may be necessary to implement certain measures from higher THREATCONS resulting from intelligence received or as a deterrent. The measures in this THREATCON must be capable of being maintained indefinitely.
4.1.2.2. FPCON BRAVO. This condition applies when an increased and more predictable threat of terrorist activity exists. The measures in this THREATCON must be capable of being maintained for weeks without causing undue hardship, affecting operational capability, and aggravating relations with local authorities.
4.1.2.3. FPCON CHARLIE. This condition applies when an incident occurs or intelligence received indicating some form of terrorist action against personnel and facilities is imminent. Implementation of measures in this THREATCON for more than a short period probably will create hardship and affect the peacetime activities of the unit and its personnel.
4.1.2.4. FPCON DELTA. This condition applies in the immediate area where a terrorist attack has occurred or when intelligence has been received that terrorist action against a specific location or person is likely.
Normally, this THREATCON is declared as a localized condition.
4.1.2.5. During FPCONs CHARLIE and DELTA, non-essential service contracts are placed under a stop work order. Designated essential service contracts will resume when the FPCON level is reduced to level Bravo or lower.
4.1.3. USAMRICD Security Requirements
The Government will provide the USAMRICD ID Building badges which will be worn/displayed per local policy.
Upon notification, the Contractor employee who is cleared to commence work shall complete an in-processing checklist and submit the forms in person to the S2, before security/photo ID badges will be issued. Contractors must be escorted prior to completion of all in-processing requirements.
4.1.4. Security and Identification (ID) Badges
The Government will provide the USAMRICD ID Building badges which will be worn/displayed per local policy.
Upon notification, the Contractor employee who is cleared to commence work shall complete an in-processing checklist and submit the forms in person to the S2, before security/photo ID badges will be issued. Contractors must be escorted prior to completion of all in-processing requirements.
4.1.5. Property Security
The Contractor employee is responsible for safeguarding all Government equipment, information, and property provided for their use. At the close of each work period and when the area is vacant of personnel, Government facilities, rooms, laboratories, equipment, and materials shall be secured. At no time is Government equipment, information, or property to be taken out of the USAMRICD facilities without express written permission from the Commander.
4.1.6. Facility Security
Contractor employees are not authorized access to the USAMRICD buildings before 0600 and /or after 1800 pm ET, Monday through Friday. For access to the buildings during unauthorized hours, Contractor employee will submit a request for extended hours through the appropriate chain of command. Contractor employees are not authorized in the USAMRICD facilities without a Government employee present. The Government employee is responsible for ensuring that the Contractor employee is appropriately supervised by a Government employee while in the USAMRICD facilities.
4.2. Antiterrorism/Operations Security
4.2.1. Access and general protection/security policy and procedures Contractor and all associated sub-contractors employees shall provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.
4.2.2. For contractors that do not require CAC, but require access to a DoD facility or installation.
Contractor and all associated subcontractor employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05/AR 190-13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by Government representative), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.
4.3. Contractor Furnished Equipment
The Contractor shall furnish all supplies, materials and equipment required to perform work under this contract that are not listed under Section 3 of this PWS. It will be left to the Contractor’s discretion with security facility clearance of their facilities and employees.
4.4. Sexual Assault and Sexual Harassment Reporting
The USAMRICD has a ZERO tolerance policy on Sexual Harassment and Sexual Assault.
4.4.1. The contractor shall comply with OTSG/MEDCOM Policy Memo 16-033, Policy for Reporting Incidents of Sexual Assault and Sexual Harassment under the Sexual Harassment Assault Response Program (SHARP). The SHARP reporting requirements apply only to knowledge obtained by contractor personnel while performing services under this contract.
4.4.2. The contractor shall require all contractor personnel with knowledge of an incident of sexual assault or sexual harassment occurring on a Government facility, to include a Government leased facility, where the contractor is providing services under this contract, to report the incident to the contractor who shall immediately (within 24 hours) report the incident in writing to the COR or KO. All incidents shall be reported whether they involve contractor personnel or Government personnel, or other individuals.
4.5. Contractor Identification
Contractor personnel must clearly identify themselves as a contractor employee. The name of their company must be part of their email signature block, all correspondence, and on all identification badges, desk plates, etc.
Additionally, contractor personnel are required to identify themselves as contractor personnel when attending meetings, answering Government telephones, or working in situations where their status as contractor employees may not be obvious.
4.6. Quality Assurance
The Government will review Service Reports, Monthly Reports, Annual Reports. If requested by the Contactor, the Government will attend performance review meetings to survey quality of products and services.
4.6.1. Quality Assurance Surveillance Plan (QASP)
4.6.1.1. The oversight provided for in the QASP will help to ensure that service levels reach and maintain the required levels throughout the contract term. Further, the QASP provides the COR with a proactive way to avoid unacceptable or deficient performance and provides verifiable input for the required Past Performance Information Assessments.
4.6.1.2. The QASP will be finalized immediately following award and a copy provided to the Contractor after award. The QASP is a living document and may be updated by the Government as necessary.
4.7. Acronyms
AIS Automated Information System AOR Area of Responsibility AT Antiterrorism ATO Antiterrorism Officer ATCTS Army Training Certification Tracking System ATO Antiterrorism Officer CAC Common Access Card CLIN Contract Line Items CONUS Continental United States COR Contracting Officer Representative CUI Controlled Unclassified Information DA Department of the Army DOD Department of Defense FOIA Freedom Of Information Act FPCON Force Protection Condition GFP Government Furnished Property HIPAA Health Insurance Portability and Accountability Act IA Information Assurance IAW In Accordance With IT Information Technology KO Contracting Officer OCI Organizational Conflicts of Interest OPM Office of Personnel Management OPSEC Operations Security PM Preventative Maintenance PWS Performance Work Statement QASP Quality Assurance Surveillance Plan S2 Security and Intelligence Office SHARP Sexual Harassment Assault Response Program USAMRICD United States Army Medical Research Institute of Chemical Defense
4.9. Compliances
The Contractor shall abide by all applicable regulations, publications, manuals, and local policies and procedures.
AR 25-2 Information Assurance AR 525-13 Antiterrorism AR 530-1 Operations Security AR 70-1 Army Acquisition Policy
AR 735-5 Policies and Procedures for Property Accountability Army FAR Supplement (AFARS) Army Medicine (http://www.armymedicine.army.mil/) Department of Defense FAR Supplement (DFARS) DoD 4120.24-M Defense Standardization Program Policies &Procedures DoD 5200.01 V2 Information Security Program – Marking Classified Information DoD 5200.01 V3 Information Security Program – Protection of Classified Information DoD 5220.22-M National Industrial Security Program Operating Manual DoD 7000.14-R Financial Management Regulation DoD 8570.01-M Information Assurance Workforce Improvement Program DoD and Army Environmental Program and Regulations, https://aec.mil/usaec/ DoDD 85701.1 Information Assurance Training, Certification and Workforce Management DoDI 2000.16 DoD Antiterrorism Standards Federal Acquisition Regulation (FAR) Health Insurance Portability and Accountability Act (HIPAA) The National Security Act of 1947 Title 40/Clinger-Cohen Act Executive Order 12333, “United States Intelligence Activities,” Subchapter III of chapter 35 of Title 44, United States Code (also known as the “Federal Information Security Management Act (FISMA) of 2002”) National Security Telecommunications and Information Systems Security Policy No. 11, "Revised Fact Sheet” National Information Assurance Acquisition Policy" and associated "Frequently Asked Questions" National Institute of Standards and Technology (NIST) Special Publication (SP) 800-39 Federal Information Processing Standards DoD Instruction 8500.01, “Cybersecurity,” March 13,2014 DoD Instruction 8500.2, "Information Assurance Implementation" DoD Instruction 8580.1, "Information Assurance in the Defense Acquisition System" DoD Directive 8570.01, "Information Assurance Training, Certification, and Workforce Management” Chairman of the Joint Chief of Staff Instruction 6510.01E, "Information Assurance (IA) and Computer Network Defense(CND)" Defense Acquisition Guidebook – Chapter 7 Acquiring Information Technology and National Security Systems, Section 7.5 Information Assurance
4.10. References
Defense Contract Audit Agency, www.dcaa.mil Defense Industrial Security Clearance Office (DISCO), www.dss.mil Defense Logistics Agency, www.dla.mil Defense Technical Information Center, www.dtic.mil DoD 4120.24-M Defense Standardization Program Policies & Procedures DoD and Army environmental program and regulations, https://aec.mil/usaec/ National Crime Information Center, http://www.fbi.gov/about-us/cjis/ncic MDWI, 41-214, Codes and Alarms. (Entire instruction applies) MDWI 32-2003, Fire Safety Management Response Program. (Entire instruction applies) MDWI 32-7001 Hazardous Materials, Waste Management and Spill Response Program (Entire instruction applies) MDWI 44-142, Code Blue Management. (Paragraph 8.4.1.)
DoD Directive 5400.7, Freedom of Information Act Program. (Paragraphs 2 & 3) FAR 36.513 Accident Prevention DoD Instruction 6025.8, Ambulatory Procedure Visit (APV). (Paragraphs 2.2., 2.3., and 2.4.)
DoD Instruction 6040.40, Military Health System Data Quality Management Control Procedures. (Paragraph 2)
5.0. Schedules/Deliverables
Del # PWS Ref Title Distribution Initial Subsequent
1 2.7 Non-disclosure Statement
COR/KO
Within 30 days of contract initiation
NA
5.1. Method of Delivery
Electronic copies shall be delivered using Microsoft Office suite of tools (for example, MS WORD, MS EXCEL, MS POWERPOINT, MS PROJECT, or MS ACCESS format) and Adobe PDF, unless otherwise specified by the COR. Electronic submission shall be made via email, unless otherwise agreed to by the COR.
5.2. Shipping
The Contractor shall use the U.S. Postal Service, FedEx, UPS, and/or any delivery mechanism for standard delivery of materials, equipment, or required hardcopy documents. The COR must approve all exceptions to this requirement.
5.3. Government Acceptance Period
5.3.1. The COR will have ten (10) workdays to review draft deliverables and make comments. The Contractor shall have five (5) workdays to make corrections. Upon receipt of the final deliverables, the COR will have two (2) workdays for final review prior to acceptance or providing documented reasons for non-acceptance.
Should the Government fail to complete the review within the review period the deliverable will become acceptable by default, unless prior to the expiration of the ten (10) work days the Government notifies the Contractor in writing to the contrary. The final submission should be deemed approved if the Government has not rejected it in 30 days.
5.3.2. The COR will have the right to reject or require correction of any deficiencies found in the deliverables that are contrary to the information contained in the Contractor’s accepted proposal. In the event of a rejected deliverable, the Contractor will be notified in writing by the COR of the specific reasons for rejection. The Contractor shall have five (5) workdays to correct the rejected deliverable and return it per delivery instructions.
3.2 Technicians
Qualifications
COR
Certification records shall be provided prior to reach service call unless already on record
NA
3 3.6.1 Service Reports COR At the conclusion of every service visit
At the conclusion of every service visit
4 3.6.2 Monthly Reports COR Five calendar days after each month
Five calendar days after each month
5 3.6.3 Annual Reports COR On the last day of each contract POP
On the last day of each contract POP
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