Urbana_Night_Market_RFP_Flyer_07.01.26.pdf

This is a Request for Proposal flyer from the City of Urbana, Illinois, seeking a qualified vendor to provide live music concert promotion and management services for the City's Night Market event. The vendor will be responsible for comprehensive services including event promotion, artist booking and coordination, logistical management, and on-site event oversight. The Night Market will be held from 6 pm to 9 pm on four Thursday evenings in September 2026 (September 3, 10, 17, and 24) at City Parking Lot #10-X. This family-oriented, alcohol-free, free public event features live music performances alongside artisan and craft vendors and food trucks. The selected vendor will operate under a one-year management agreement focused exclusively on the live music portion of the event, while the City retains responsibility for securing arts and crafts vendors, food trucks, and portable toilet facilities.

The City will maintain brand management control and continue using its established design suite for all primary advertising content and placement decisions. The selected vendor will collaborate with City staff on cross-promotion efforts but will not control advertising strategy or brand direction. The file is a branding preview flyer displaying promotional materials for both print and social media formats, demonstrating the visual identity the vendor must work within. No specific pricing terms, set-aside provisions, incumbent information, or detailed funding source details are provided in this flyer document.