Urbana_Night_Market_Music_Promoter_Budget_Template_07.01.26.xlsx

This is a budget template for a music promoter vendor proposal submitted in response to the City of Urbana's Request for Proposal for Night Market Music Promotion and Management services in Illinois. The selected vendor will provide comprehensive live music concert promotion and management services for the City's Night Market, a family-oriented, alcohol-free public event held on Thursday evenings from 6 pm to 9 pm on City Parking Lot #10-X. The event will occur over four evenings in September 2026: September 3, 10, 17, and 24. The vendor will be responsible for event promotion, artist booking and coordination, logistical management, and on-site event oversight. The City will retain responsibility for securing arts and crafts vendors, food trucks, and portable toilets, while maintaining control over all primary advertising content, placement decisions, and brand management through its established design suite. The contract term is one year.

The budget template provided permits vendors to itemize costs across multiple categories including management fees, onsite personnel, artist fees for all four nights, artist hospitality, sound system rental, lighting equipment, stage equipment rental, stage setup and teardown, accounting and reporting, and insurance requirements for liability coverage. Vendors may add supplementary line items as needed. All line items currently display zero amounts, indicating this is a blank template for vendor completion. Specific budget caps, pricing terms, set-asides, and funding sources are not detailed in this template document.