UPO 24-0927JMC Addend 1.pdf

REQUEST FOR PROPOSALS

RFP NO. UPO 24-0927JMC

ADDENDUM 1

PROJECT TITLE: ASCENT Annual Report Technical Editing

RFP ISSUED DATE: September 27, 2024

PROPOSAL DUE DATE: November 8, 2024, 3:00 pm Pacific Time, Pullman, Washington, USA.

ADDENDUM 1 PURPOSE: Provide answers to submitted questions

1. What style manual(s) will the Contractor be required to follow? (Chicago, AP, inhouse, etc.)

APA style for references & publication sections. Formatting template for report sections is attached.

2. Can you provide a link or a PDF copy of any previous annual reports?

ASCENT 2023 Annual Report (wsu.edu)

3. Can you provide a rough estimate as to the total number of tables and figures to be reviewed?

No

4. Will any travel be required by the Contractor as part of this contract?

No

5. Can you name the specific coverage Contractor should hold (general liability, workers compensation, etc.) and any additional insureds, if applicable. (No specific insurance information is provided in the Model Contract included as Exhibit C, as stated on page 6.)

Paragraph 9.1. of the Model Contract incorporates a link to WSU’s General Terms and Conditions which provides details on naming WSU as an additional insured and includes additional sections concerning insurance: 24. Industrial Insurance Coverage and 27.

Insurance.

6. Can you provide the names of firm(s) that held this contract in previous years?

Science Journal Editors https://s3.wp.wsu.edu/uploads/sites/2479/2024/08/2023-ASCENT-Annual-Report.pdf https://s3.wp.wsu.edu/uploads/sites/1305/2024/01/General-Terms-and-Conditions-1.8.2024.pdf https://s3.wp.wsu.edu/uploads/sites/1305/2024/01/General-Terms-and-Conditions-1.8.2024.pdf

7. Are the graphics developed by the authors? Assuming so, does the editor have the latitude to make either changes or suggestions to improve the appearance/readability of charts and diagrams when appropriate, and if so, how would suggest pricing this work? ( by the hour, etc.)

Services performed by the CONTRACTOR will include copy editing, and limited technical editing, for the REPORT sections assigned by the UNIVERSITY. This editing includes the following tasks:

a. Grammar, spelling, and punctuation correction

b. Natural syntax and flow for smooth, easy reading

c. Concise phrasing

d. Consistency in formatting to report template, acronyms, and other areas.

Reports are written in Microsoft Word according to a prescribed template using a Lucinda Sans, 9-point font for the body of the report.

e. Close communication with the editors involved to tailor the work to the needs of the UNIVERSITY

f. Suggestions to reduce redundancy or improve clarity (where relevant)

8. Do you have a preference of pricing by page for formatting, and by word for editing? Or can you offer examples of past practices that you prefer?

Previously contracted fees as below chart.

9. Will the university have a single point of contact for this project to assist with project management, workflow, communication, etc.?

• UNIVERSITY will place documents for editing in a shared Dropbox and notify

CONTRACTOR when documents are available for editing.

• CONTRACTOR will edit reports using track-changes mode.

• CONTRACTOR will upload edited documents to the shared Dropbox as they are completed and notify UNIVERSITY Project Manager as sections are completed.

• UNIVERSITY Program Manager will return edited report sections to the author to review edits. As necessary, CONTRACTOR will work with the authors to resolve edits.

$0.073 per word

Editing services. The UNIVERSITY estimates that the total work count will be 375,000 – 400,000

$73 per hour

Formatting and project management. CONTRACTOR estimates 15 hours of formatting time

Project [Insert Project Number] [Insert Project Title]

[Insert Participating Universities/Companies/Organizations]

Project Lead Investigator [Name] [Title] [Department] [University] [Mailing Address] [Phone] [E-mail]

University Participants

[Insert University Name]

• P.I.(s): [Name(s) and title(s)]

• FAA Award Number: [Insert number and any amendments]

• Period of Performance: [Month, Date, Year to Month, Date Year]

• Task(s):

1. [Insert task description]

2. [Insert task description]

3. [Insert task description]

[Insert University Name]

• P.I.(s): [Name(s) and title(s)]

• FAA Award Number: [Insert number and any amendments]

• Period of Performance: [Month, Date, Year to Month, Date Year]

4. [Insert task description]

5. [Insert task description]

6. [Insert task description]

Repeat for all participating universities.

Project Funding Level Please specify the amount of funding from the FAA. Also include matching funding and source of match.

Investigation Team List the investigation team and specify the tasks for which they are responsible, their role in the team, and university affiliation. Include graduate students and post-doctoral researchers.

Project Overview Include a description of the project, including any background information and goals for this project. Format the introduction as a paragraph. The goals can be in list format.

Task [Insert Task Number and Title] – Repeat template from “Task” to “Plans for Next Period” for each task [Insert Leading University Title Here]

Objective(s) Include a description of the task and the goal(s) of this research.

Research Approach Include a description of the approach to this research, including literature reviews, methodology, data analysis, experiments, etc. This section can be broken up into smaller sections, e.g. introduction, methodology, etc. Please use subheadings as indicated if needed. Please center-align all figures, figure titles, and figure captions.

Subheading Add text immediately after the subheading. No space.

Subheading 2 Add text immediately after the subheading. No space.

Table X. Table number bold and followed by a period (.) NOT a colon (:). Table titles go above the table with one space between the title and the table itself. Table and title centered.

Figure X. Figure number bold and followed by a period (.) NOT a colon (:). Figure titles go below figures with one space between the figure and the figure title. Figure and title centered.

Milestone(s) Include a description of any and all milestones reached in this research according to previously indicated timelines.

Major Accomplishments Include descriptions of the accomplishments in this research. Indicate what impact these accomplishments will have on the rest of the project.

Category 1 Category 2 Category 3 Category 4

Chart Title

Series 1 Series 2 Series 3

Delete (s) if there is only one objective

Delete (s) if there is only one Milestone

Use a hyphen (-), NOT a period (.) or colon (: )

Publications List all publications and divide into the following categories: peer-reviewed journal publications, published conference proceedings, and written reports.

Outreach Efforts Include descriptions of any and all oral presentations, electronic communications, conference presentations, or other forms of outreach.

Awards Include descriptions of any and all awards this research or the involved researchers have received. Please indicate if no awards have been received by saying “None.”

e.g. José E. Bernardo - FAA COE Student of the Year

Student Involvement Describe the role of graduate students in this research, including work they’ve done and if they’ve graduated. Also indicate if they have been placed in a new position after graduation. Please indicate if you have not had any students involved in this research by saying “None.”

Plans for Next Period Include a description of the next steps in this research over the following year.

References If references are needed for a task description, please include at the end of each TASK section.

Use standard APA style for reference citations. See example below:

Jacobson, N. S., & Truax, P. (1991). Clinical significance: A statistical approach to defining change in psychotherapy research. Journal of Consulting and Clinical Psychology, 59, 12–19. doi:10.1037/0022-006X.59.1.12

Repeat above format for each Task in the Project.

Revised ANNUAL-REPORT-TEMPLATE-2022_v1