RFP for professional editing services for highly technical report

Washington State University (WSU) is seeking proposals from firms capable of providing professional editing services to ensure the publication of a high-quality technical annual report. The report, which is for the ASCENT Annual Report, is estimated to be 375,000-400,000 words in length and contains approximately 80 individual sections. The selected contractor will be responsible for copy editing, technical editing, formatting, and communicating with report authors. Key requirements include following APA style, making suggestions to improve clarity and reduce redundancy, and adhering to a prescribed template. Proposals are due November 8, 2024, and the period of performance will begin December 16, 2024, and conclude around June 13, 2025. WSU will select one contractor and reserve the right to add up to five additional report sections as needed.

The RFP covers multiple jurisdictions across the state of Washington, including several counties and cities. WSU will provide the documents for editing in a shared Dropbox and expects the contractor to edit using track changes mode, upload completed sections, and work with authors to resolve any edits. Contractor compensation will be based on a per word rate of $0.073, a formatting rate of $73 per hour, and an hourly rate for exceptions or customization. WSU has not specified any set-aside designations or restrictions on the types of organizations that can respond, and the RFP does not identify any incumbent vendors or current contractors.