Upgrade Nurse Call Specifications (OKC).pdf

750 West Hampden Avenue

Suite 300

Englewood, CO 80110

Ph: (720) 550-6307

Department of Veterans Affairs Oklahoma City VA Medical Center

Oklahoma City, OK

Project Number 635-21-113

(VEG 21.04)

Upgrade Responder 4 Nurse Call to Responder 5 Nurse Call Facility Wide

100% Construction Documents

Technical Specifications

Oct. 2, 2021

750 West Hampden Avenue

Suite 300

Englewood, CO 80110

Ph: (720) 550-6307

01-01-21

00 01 10-1

DEPARTMENT OF VETERANS AFFAIRS

VHA MASTER SPECIFICATIONS

TABLE OF CONTENTS

Section 00 01 10

SECTION NO. DIVISION AND SECTION TITLES DATE

DIVISION 00 - SPECIAL SECTIONS

00 01 10 TABLE OF CONTENTS

01-21

00 01 15 List of Drawings 05-20

DIVISION 01 - GENERAL REQUIREMENTS

01 00 00 General Requirements 01-21

01 32 16.15 Project Schedules (Small Projects – Design/Bid/Build 03-20

01 33 23 Shop Drawings, Product Data, and Samples 05-17

01 35 26 Safety Requirements 07-20

01 42 19 Reference Standards 11-20

01 45 00 Quality Control 02-21

01 74 19 Construction Waste Management 01-21

DIVISION 02 – EXISTING CONDITIONS

02 41 00 Demolition 08-17

DIVISION 07 - THERMAL AND MOISTURE PROTECTION

07 84 00 Firestopping 01-21

DIVISION 26 – ELECTRICAL

26 05 11 Requirements for Electrical Installations 01-16

26 05 19 Low-Voltage Electrical Power Conductors and Cables 01-17

26 05 26 Grounding and Bonding for Electrical Systems 01-17

26 05 33 Raceway and Boxes for Electrical Systems 01-18

DIVISION 27 – COMMUNICATIONS

27 05 11 Requirements for Communications Installations 09-19

27 05 26 Grounding and Bonding for Communications Systems 06-15

27 05 33 Raceways and Boxes for Communications Systems 10-18

27 10 00 Control, Communication, And Signal Wiring 10-18

27 52 23 Nurse Call and Code Blue Systems 10-18

05-01-20

00 01 15 - 1

SECTION 00 01 15

LIST OF DRAWING SHEETS

The drawings listed below accompanying this specification form a part of the contract.

Drawing No. Title

SHEET

NO.

SHEET NAME

GI001 COVER SHEET

N-1B0 BASEMENT FLOOR NURSE CALL SYSTEM - EXISTING

N-1B1 BASEMENT FLOOR NURSE CALL SYSTEM - NEW

N-100 GROUND FLOOR NURSE CALL SYSTEM - NEW

N-101 GROUND FLOOR NURSE CALL SYSTEM - NEW

N-110 SOUTH WEST FIRST FLOOR NURSE CALL SYSTEM -

EXISTING

N-111 SOUTH WEST FIRST FLOOR NURSE CALL SYSTEM - NEW

N-112 NORTH EAST FIRST FLOOR NURSE CALL SYSTEM -

EXISTING

N-113 NORTH EAST FIRST FLOOR NURSE CALL SYSTEM - NEW

N-120 SOUTH WEST SECOND FLOOR NURSE CALL SYSTEM -

EXISTING

N-121 SOUTH WEST SECOND FLOOR NURSE CALL SYSTEM - NEW

N-122 NORTH EAST SECOND FLOOR NURSE CALL SYSTEM -

EXISTING

N-123 NORTH EAST SECOND FLOOR NURSE CALL SYSTEM - NEW

N-130 THIRD FLOOR NURSE CALL SYSTEM - EXISTING

N-131 THIRD FLOOR NURSE CALL SYSTEM - NEW

N-140 WEST FOURTH FLOOR NURSE CALL SYSTEM - EXISTING

N-141 WEST FOURTH FLOOR NURSE CALL SYSTEM - NEW

N-142 EAST FOURTH FLOOR NURSE CALL SYSTEM - EXISTING

N-143 EAST FOURTH FLOOR NURSE CALL SYSTEM - NEW

N-150 WEST FIFTH FLOOR NURSE CALL SYSTEM - EXISTING

N-151 WEST FIFTH FLOOR NURSE CALL SYSTEM - NEW

N-152 EAST FIFTH FLOOR NURSE CALL SYSTEM - EXISTING

N-153 EAST FIFTH FLOOR NURSE CALL SYSTEM - NEW

N-160 SIXTH FLOOR NURSE CALL SYSTEM - EXISTING

N-161 SIXTH FLOOR NURSE CALL SYSTEM - NEW

05-01-20

00 01 15 - 2

N-170 WEST SEVENTH FLOOR NURSE CALL SYSTEM - EXISTING

N-171 WEST SEVENTH FLOOR NURSE CALL SYSTEM - NEW

N-172 EAST SEVENTH FLOOR NURSE CALL SYSTEM - EXISTING

N-173 EAST SEVENTH FLOOR NURSE CALL SYSTEM - NEW

N-180 EIGHTH FLOOR NURSE CALL SYSTEM - EXISTING

N-181 EIGHTH FLOOR NURSE CALL SYSTEM - NEW

N-190 NINTH FLOOR NURSE CALL SYSTEM - EXISTING

N-501 NURSE CALL DETAILS

- - - END - - -

01 00 00 -1

SECTION 01 00 00

GENERAL REQUIREMENTS

GENERAL

1.1 SAFETY REQUIREMENTS

A. Refer to section 01 35 26, SAFETY REQUIREMENTS for safety and infection control requirements.

1.2 GENERAL INTENTION

A. Contractor shall completely prepare site for building operations, including demolition and removal of existing structures, and furnish labor and materials and perform work for PN 635-21-113

Upgrade Nurse Call System OKC (21.04)as required by drawings and specifications.

B. Visits to the site by Bidders may be made only by appointment with the COR.

C. Offices of Valhalla Engineering, as Architect-Engineers, will render certain technical services during construction. Such services shall be considered as advisory to the Government and shall not be construed as expressing or implying a contractual act of the Government without affirmations by Contracting Officer or his duly authorized representative.

D. All employees of general contractor and subcontractors shall comply with VA security management program and obtain permission of the VA police, be identified by project and employer, and restricted from unauthorized access.

1.3 SCOPE OF WORK

This project will demolish and remove the existing nurse call system (Responder

4) of the Oklahoma City VA Health Care System. Replace with new call system (Responder 5) throughout the main facility. The project will include costs and necessary interim measures required for continuity in nursing communication and workflow to provide complete patient care.

The project shall include but not limited to the following:

01 00 00 -2

• Typical ICU and Med/Surg Private Patient Rooms

• Typical Med/Surg Semi-Private Patient Rooms

• ED Trauma, ED Exam, ED Treatment Rooms

• Behavioral/ Mental Health Units

• Patient Restrooms

• Nurse Stations

• Clinician Areas Hardware:

Typical ICU and Med/Surg Private Patient Rooms will include some or all of the following:

o Installation of a Corridor Light for visual indication of an active call, an Enhanced

Patient Station with integrated Staff Assist/Code Blue buttons; a pillow speaker for TV

Control; TV Control integrations; a 37-pin Feature Bed receptacle for integration to bed exit alarms and side rails per bed; a Staff Registration Station; a Pull Cord with Audio at the toilet and a waterproof Pull Cord Station at the shower; a Staff Terminal.

Typical Med/Surg Semi-Private Patient Rooms will include some or all of the following:

o Installation of a Corridor Light for visual indication of an active call, a Dual Patient Station with two (2) pillow speakers for TV Control; TV Control integrations; a 37pin Feature Bed receptacle for integration to bed exit alarms and side rails per bed; a Staff Assist/Code Blue

Station per bed; a Pull Cord with Audio at the toilet and a waterproof Pull Cord Station at the shower; a Staff Registration Station; a Staff Terminal.

ED Trauma, ED Exam, ED Treatment Rooms will typically include some or all of the following:

o Installation of a Corridor Light for visual indication of an active call, an Enhanced Patient

Station with integrated Staff Assist/Code Blue buttons: a Pull Cord Station at toilet.

Behavioral/ Mental Health Units will typically include some or all of the following:

o Installation of a Corridor Light for visual indication of an active call with a protective cover;

two (2) high-security push button station located at patient toilet at standard height and 6” from floor; two (2) high-security push button station located near shower at standard height and 6” from floor.

Patient Restrooms:

o Installation of a Corridor Light for visual indication, a waterproof Pull Cord Station to allow a patient in distress to alert staff that they need assistance.

Nurse Stations:

o Installation of a VoIP Nurse Console to annunciate active calls from patient rooms and restrooms, as well as staff communications from clinical areas via Duty Stations and or Staff Terminals.

Clinician Areas:

01 00 00 -3 o Installation of Duty Stations to allow staff to be alerted of high priority calls or direct 2 way communications with the Nurse’s Stations via the VoIP Nurse Console. Software:

o Team SCI to provide Implementation Services, including: Enterprise Solutions Architectural Design, Test Lab software installation, software deployment, integration services, clinical analysis and design, and Clinical Training.

o Team SCI to provide ongoing services, including: One day of on-site training each quarter, Quarterly reconfiguration of post clinical analysis.

o Enterprise Software to include: Dashboards and Reports, Census Boards, Activity

Boards, Active Directory, ADT Patient Info, Staff Assignment, Phone Integration, FIPS Compliant.

Article I. Rauland Enterprise Software Support and Maintenance

Agreement (SMA)

Required software warranty and remote-on-site support starting the 2nd year includes annual revision updates, periodic enhancements, critical patches, on-site and/or remote super-user retraining, and other required software programming/repair tasks.

Article II. Minimum Salient Characteristics

Enterprise Nurse Call System Must Include the Following: o Provide equipment manufactured in the USA.

o Have an FDA 510k Class I Medical Device Listing.

o Have an FCC Part 68 compliance for interface to the wireless phone switch. o Include audit trail reporting for the Joint Commission.

o Have an IP-68 Waterproof Bath Pull Cord, the ability to withstand liquid intrusion and is in a seal unit.

o Be enterprise “class”. Enterprise class is defined as the ability for multiple VA medical facilities to operate off a single set of non-clustered servers housed in a single medical facility using a single installed instance of nurse call software.

o Be able to serve multiple medical facilities from a single set of servers and single software installation.

o Have centralized management so that multiple facilities can be managed form the single centralized servers.

o Provide secure data encryption to protect PHI.

01 00 00 -4 o Have a scalable architecture to server a minimum of 150 medical facilities off a single software installation.

o Have high availability.

o Have the ability to configure nursing workflows that can be standardized across all medical facilities.

o Have open integrations with no restrictions on other systems that can be integrated.

o The life-safety (UL1069 rated) portion of the Enterprise nurse call system must be completely independent of the servers, software and hospital network. Thus, in the event of a power loss or network failure all nurse call safety functions must continue. This includes tones, lights and audio.

o All life-safety components of the Enterprise nurse call system must be purpose built and not contain any servers, Microsoft software or external network components.

o Provide the VA full ownership of all nurse call system data.

o Have the future ability to prioritize rounding in real time based on veteran satisfaction indicators, send rounding reminders, web on-call scheduling, and to identify high activity levels by nurse.

o Provide the VA facility a data dictionary for the nurse call software data tables, stored procedures, and entity relationship diagrams.

o Provide the VA facility certification system administration training for up to four HTM biomedical engineer staff.

o Be One-VA Technical Reference Model (TRM) approved. More information can be found at:

www.va.gov/trm o Provide the future ability to chart more than just bed data. o Provide Multiple Staff

Assignments to one patient.

o Be able to set a customizable volume per patient pillow speaker.

o Provide ability to Pre- Assign Staff requirements. o Provide ability to assign Staff from any

PC on the Hospital LAN.

o Provide patient stations with the following minimum functionalities:

• Code blue/staff assist push button

• Call cancel button

01 00 00 -5

• Call placed LED indicator

• Bed out LED indicator

• Customizable pillow speaker with receptacle/call cord

• Must have capabilities to control hospital grade TV system and overhead lights

• Must have direct channel select and staff assist push buttons (i.e. pain, toilet assist, water)

• Audio microphone and speaker

• Capable of multiple call-in priorities

• Auxiliary device receptacle with separate call-in priority setting

• IV and bed exit alarm capabilities

• Capability of disconnecting handset for cleaning o The proposed Enterprise nurse call system must provide Audio and Non-Audio PullCord Stations with the following minimum functionalities:

• Provide audio to bathroom

• Pull cord

• Call-in button

• Water resistant o The proposed Enterprise nurse call system must provide LED Corridor Light with the following minimum functionalities:

• Seven (7) color corridor light placed outside:

▪ Placed outside patient rooms

▪ Hallway bathrooms

▪ Any room with code blue/staff assist push buttons o The proposed Enterprise nurse call system must provide Nurse Station components with the following minimum functionalities:

• Nurse Console

▪ VoIP capabilities

▪ Customizable one-touch functions

• Staff Terminal

▪ Touch screen capable of displaying/answering calls

▪ Capable of placing calls

▪ Customizable functions o The proposed Enterprise nurse call system must provide ability to support off-site diagnostics.

01 00 00 -6 o The proposed Enterprise nurse call system must provide local service within 1 hour.

o The proposed Enterprise nurse call system must provide ability to support SIP enabled wireless phones with no 3rd party software needed.

o The proposed Enterprise nurse call system must provide an open architecture platform for interoperability to other systems.

o The proposed Enterprise nurse call system must provide two-way audio bath stations which support Fall Prevention Protocols.

o The proposed Enterprise nurse call system must include the capability for identifying and tracking exit alarms by bed and by patient.

o The proposed Enterprise nurse call system must include integration to all VA approved WiFi devices such as Cisco, Apple and pagers.

o The proposed Enterprise nurse call system must include all new, components, from wiring, to wireway structure. This will include new wire hooks and raceways (which will need to be at minimum 2” above ceiling grid to not interfere with ceiling access), all new cabling (with removal of any cabling replaced by said installation) including Fiber and

Cat6e, and required components to facilitate operation of the new system. Provide rack mount cable management.

o The proposed Enterprise nurse call system must include accurate wire identification as well as source and termination identification.

o The proposed Enterprise nurse call system must include cable installation, pulls, and complete termination landing.

A.

1.4 STATEMENT OF BID ITEM(S)

A. ITEM I, GENERAL CONSTRUCTION: BASE BID Work includes general construction, alterations, necessary removal of existing Nurse

Call and installation of new. Work includes removal of old units and wiring, installation of new, and any associated wall modifications and patch work.

1.5 SPECIFICATIONS AND DRAWINGS FOR CONTRACTOR

A. Drawings and contract documents may be obtained from the website where the solicitation is posted. Additional copies will be at

Contractor's expense.

01 00 00 -7

1.6 CONSTRUCTION SECURITY REQUIREMENTS

A. Security Plan:

1. The security plan defines both physical and administrative security procedures that will remain effective for the entire duration of the project.

2. The General Contractor is responsible for assuring that all sub-contractors working on the project and their employees also comply with these regulations.

B. Security Procedures:

1. General Contractor’s employees shall not enter the project site without appropriate badge. They may also be subject to inspection of their personal effects when entering or leaving the project site.

2. Before starting work the General Contractor shall give one week’s notice to the Contracting Officer so that security arrangements can be provided for the employees. This notice is separate from any notices required for utility shutdown described later in this section.

3. No photography of VA premises is allowed without written permission of the Contracting Officer. Patients and staff are not to be photographed at any time.

4. VA reserves the right to close down or shut down the project site and order General Contractor’s employees off the premises in the event of a national emergency. The General Contractor may return to the site only with the written approval of the

Contracting Officer.

C. Guards: NA

D. Key Control: NA

E. Document Control:

1. Before starting any work, the General Contractor/Sub

Contractors shall submit an electronic security memorandum describing the approach to following goals and maintaining confidentiality of “sensitive information”.

2. The General Contractor is responsible for safekeeping of all drawings, project manual and other project information. This

01 00 00 -8 information shall be shared only with those with a specific need to accomplish the project.

3. Certain documents, sketches, videos or photographs and drawings may be marked “Law Enforcement Sensitive” or

“Sensitive Unclassified”. Secure such information in separate containers and limit the access to only those who will need it for the project. Return the information to the Contracting

Officer upon request.

4. These security documents shall not be removed or transmitted from the project site without the written approval of

Contracting Officer.

5. All paper waste or electronic media such as CD’s and diskettes shall be shredded and destroyed in a manner acceptable to the

VA.

6. Notify Contracting Officer and Site Security Officer immediately when there is a loss or compromise of “sensitive information”.

7. All electronic information shall be stored in specified location following VA standards and procedures using an

Engineering Document Management Software (EDMS).

Security, access, and maintenance of all project drawings, both scanned and electronic shall be performed and tracked through the EDMS system.

“Sensitive information” including drawings and other documents may be attached to e-mail provided all VA encryption procedures are followed.

F. Motor Vehicle Restrictions

1. Vehicle authorization request shall be required for any vehicle entering the site and such request shall be submitted

24 hours before the date and time of access. Access shall be restricted to picking up and dropping off materials and supplies.

01 00 00 -9

1.7 OPERATIONS AND STORAGE AREAS (FAR 52.236-10)

A. The Contractor shall confine all operations (including storage of materials) on Government premises to areas authorized or approved by the Contracting Officer. The Contractor shall hold and save the Government, its officers, and agents, free and harmless from liability of any nature occasioned by the Contractor's performance.

B. The Contractor shall, under regulations prescribed by the

Contracting Officer, use only established roadways, or use temporary roadways constructed by the Contractor when and as authorized by the Contracting Officer. When materials are transported in prosecuting the work, vehicles shall not be loaded beyond the loading capacity recommended by the manufacturer of the vehicle or prescribed by any Federal, State, or local law or regulation. When it is necessary to cross curbs or sidewalks, the

Contractor shall protect them from damage. The Contractor shall repair or pay for the repair of any damaged curbs, sidewalks, or roads.

C. Working space and space available for storing materials shall be as determined by the COR .

D. Workers are subject to rules of Medical Center applicable to their conduct.

E. Execute work so as to interfere as little as possible with normal functioning of Medical Center as a whole, including operations of utility services, fire protection systems and any existing equipment, and with work being done by others. Use of equipment and tools that transmit vibrations and noises through the building structure, are not permitted in buildings that are occupied, during construction, jointly by patients or medical personnel, and Contractor's personnel, except as permitted by COR where required by limited working space.

1. Do not store materials and equipment in other than assigned areas.

01 00 00 -10

2. Schedule delivery of materials and equipment to immediate construction working areas within buildings in use by

Department of Veterans Affairs in quantities sufficient for not more than two workdays. Provide unobstructed access to

Medical Center areas required to remain in operation.

F. Utilities Services: Where necessary to cut existing pipes, electrical wires, conduits, cables, etc., of utility services, or of fire protection systems or communications systems (except telephone), they shall be cut and capped at suitable places where shown; or, in absence of such indication, where directed by COR .

All such actions shall be coordinated with the COR. Phasing:

1. The Medical Center must maintain its operation 24 hours a day 7 days a week. Therefore, any interruption in service must be scheduled and coordinated with the COR to ensure that no lapses in operation occur. It is the CONTRACTOR'S responsibility to develop a work plan and schedule detailing, at a minimum, the procedures to be employed, the equipment and materials to be used, the interim life safety measure to be used during the work, and a schedule defining the duration of the work with milestone subtasks.

G. Utilities Services: Maintain existing utility services for

Medical Center at all times. Provide temporary facilities, labor, materials, equipment, connections, and utilities to assure uninterrupted services. Where necessary to cut existing water, steam, gases, sewer or air pipes, or conduits, wires, cables, etc. of utility services or of fire protection systems and communications systems (including telephone), they shall be cut and capped at suitable places where shown; or, in absence of such indication, where directed by COR.

1. No utility service such as water, gas, steam, sewers or electricity, or fire protection systems and communications systems may be interrupted without prior approval of COR .

Electrical work shall be accomplished with all affected circuits or equipment de-energized. When an electrical outage cannot be accomplished, work on any energized circuits or

01 00 00 -11 equipment shall not commence without a detailed work plan, the

Medical Center Director’s prior knowledge and written approval. Refer to specification Sections 26 05 11, REQUIREMENTS FOR ELECTRICAL INSTALLATIONS, 27 05 11

REQUIREMENTS FOR COMMUNICATIONS INSTALLATIONS for additional requirements.

2. Contractor shall submit a request to interrupt any such services to COR, in writing, 7 days in advance of proposed interruption. Request shall state reason, date, exact time of, and approximate duration of such interruption.

3. Contractor will be advised (in writing) of approval of request, or of which other date and/or time such interruption will cause least inconvenience to operations of Medical

Center Interruption time approved by Medical Center may occur at other than Contractor's normal working hours.

4. Major interruptions of any system must be requested, in writing, at least 15 calendar days prior to the desired time and shall be performed as directed by the COR.

5. In case of a contract construction emergency, service will be interrupted on approval of COR. Such approval will be confirmed in writing as soon as practical.

6. Whenever it is required that a connection fee be paid to a public utility provider for new permanent service to the construction project, for such items as water, sewer, electricity, gas or steam, payment of such fee shall be the responsibility of the Government and not the Contractor.

H. Abandoned Lines: All service lines such as wires, cables, conduits, ducts, pipes and the like, and their hangers or supports, shall be removed back to their source. Those which are indicated to be abandoned but are not required to be entirely removed, shall be sealed, capped, or plugged at the main, branch or panel they originate from. The lines shall not be capped in finished areas, but shall be removed and sealed, capped or plugged-in ceilings, within furred spaces, in unfinished areas, 01 00 00 -12 or within walls or partitions; so that they are completely behind the finished surfaces.

I. To minimize interference of construction activities with flow of

Medical Center traffic, comply with the following:

1. Keep roads, walks and entrances to grounds, to parking and to occupied areas of buildings clear of construction materials, debris and standing construction equipment and vehicles.

J. Coordinate the work for this contract with other construction operations as directed by COR.

1.8 ALTERATIONS

A. Survey: Before any work is started, the Contractor shall make a thorough survey with the COR and a representative of VA Supply

Service, of areas of buildings in which alterations occur and areas which are anticipated routes of access, and furnish a report. This report shall list by rooms and spaces:

1. Existing condition and types of resilient flooring, doors, windows, walls, and other surfaces not required to be altered throughout affected areas of buildings.

2. Existence and conditions of items such as plumbing fixtures and accessories, electrical fixtures, equipment, venetian blinds, shades, etc., required by drawings to be either reused or relocated, or both.

3. Shall note any discrepancies between drawings and existing conditions at site.

4. Shall designate areas for working space, materials storage, and routes of access to areas within buildings where alterations occur, and which have been agreed upon by

Contractor and COR.

B. Any items required by drawings to be either reused or relocated or both, found during this survey to be nonexistent, or in opinion of COR to be in such condition that their use is impossible or impractical, shall be furnished and/or replaced by

Contractor with new items in accordance with specifications which will be furnished by Government. Provided the contract work is

01 00 00 -13 changed by reason of this subparagraph B, the contract will be modified accordingly, under provisions of clause entitled

"DIFFERING SITE CONDITIONS" (FAR 52.236-2) and "CHANGES" (FAR

52.243-4).

C. Re-Survey: Thirty days before expected partial or final inspection date, the Contractor and COR together shall make a thorough re-survey of the areas of buildings involved. They shall furnish a report on conditions then existing, of resilient flooring, doors, windows, walls, and other surfaces as compared with conditions of same as noted in first condition survey report:

1. Re-survey report shall also list any damage caused by

Contractor to such flooring and other surfaces, despite protection measures; and will form basis for determining extent of repair work required of Contractor to restore damage caused by Contractor's workers in executing work of this contract.

D. Protection: Provide the following protective measures:

1. Wherever existing roof surfaces are disturbed they shall be protected against water infiltration. In case of leaks, they shall be repaired immediately upon discovery.

2. Temporary protection against damage for portions of existing structures and grounds where work is to be done, materials handled, and equipment moved and/or relocated.

3. Protection of interior of existing structures at all times, from damage, dust, and weather inclemency. Wherever work is performed, floor surfaces that are to remain in place shall be adequately protected prior to starting work, and this protection shall be maintained intact until all work in the area is completed.

1.9 DISPOSAL AND RETENTION

1. Materials and equipment accruing from work removed and from demolition of buildings or structures, or parts thereof, shall be disposed of by contractor. Items of portable equipment and furnishings located in rooms and spaces in which work is to be

01 00 00 -14 done under this contract shall remain the property of the

Government. When rooms and spaces are vacated by the

Department of Veterans Affairs during the alteration period, such items which are NOT required by drawings and specifications to be either relocated or reused will be removed by the Government in advance of work to avoid interfering with Contractor's operation.

a) Copies of the following listed CFR titles may be obtained from the Government Printing Office:

40 CFR 261 ...... Identification and Listing of Hazardous

Waste

40 CFR 262 ...... Standards Applicable to Generators of

Hazardous Waste

40 CFR 263 ...... Standards Applicable to Transporters of

Hazardous Waste

40 CFR 761 ...... PCB Manufacturing, Processing, Distribution in Commerce, and use Prohibitions

49 CFR 172 ...... Hazardous Material tables and Hazardous

Material Communications Regulations

49 CFR 173 ...... Shippers - General Requirements for

Shipments and Packaging

49 CRR 173 ...... Subpart A General

49 CFR 173 ...... Subpart B Preparation of Hazardous Material for Transportation

49 CFR 173 ...... Subpart J Other Regulated Material;

Definitions and Preparation

TSCA ............ Compliance Program Policy Nos. 6-PCB-6 and

6-PCB-7//

SPEC WRITER NOTE: Tailor or delete the following Article and paragraphs if the scope of work encompasses only interior work.

01 00 00 -15

1.10 PROTECTION OF EXISTING VEGETATION, STRUCTURES, EQUIPMENT,

UTILITIES, AND IMPROVEMENTS (FAR 52.236-9)

A. The Contractor shall preserve and protect all structures and equipment on or adjacent to the work site, which are not to be removed and which do not unreasonably interfere with the work required under this contract. The Contractor shall protect from damage all existing improvements and utilities at or near the work site and on adjacent property of a third party, the locations of which are made known to or should be known by the

Contractor. The Contractor shall repair any damage to those facilities, including those that are the property of a third party, resulting from failure to comply with the requirements of this contract or failure to exercise reasonable care in performing the work. If the Contractor fails or refuses to repair the damage promptly, the Contracting Officer may have the necessary work performed and charge the cost to the Contractor.

1.10 RESTORATION

A. Remove, cut, alter, replace, patch and repair existing work as necessary to install new work. Except as otherwise shown or specified, do not cut, alter, or remove any structural work, and do not disturb any ducts, plumbing, steam, gas, or electric work without approval of the COR. Existing work to be altered or extended and that is found to be defective in any way, shall be reported to the COR before it is disturbed. Materials and workmanship used in restoring work, shall conform in type and quality to that of original existing construction, except as otherwise shown or specified.

B. Upon completion of contract, deliver work complete and undamaged.

Existing work (walls, ceilings, partitions, floors, mechanical and electrical work, lawns, paving, roads, walks, etc.) disturbed or removed as a result of performing required new work, shall be patched, repaired, reinstalled, or replaced with new work, and refinished and left in as good condition as existed before commencing work.

01 00 00 -16

C. At Contractor's own expense, Contractor shall immediately restore to service and repair any damage caused by Contractor's workers to existing piping and conduits, wires, cables, etc., of utility services or of fire protection systems and communications systems

(including telephone) which are not scheduled for discontinuance or abandonment.

D. Expense of repairs to such utilities and systems not shown on drawings or locations of which are unknown will be covered by adjustment to contract time and price in accordance with clause entitled "CHANGES" (FAR 52.243-4) and "DIFFERING SITE CONDITIONS"

(FAR 52.236-2).

1.11 PHYSICAL DATA – SOIL CONDITIONS NA

1.12 PROFESSIONAL SURVEYING SERVICES - NA

1.13 LAYOUT OF WORK - NA

1.14 AS-BUILT DRAWINGS

A. The contractor shall maintain two full size sets of as-built drawings which will be kept current during construction of the project, to include all contract changes, modifications, and clarifications.

B. All variations shall be shown in the same general detail as used in the contract drawings. To ensure compliance, as-built drawings shall be made available for the COR review, as often as requested.

C. Contractor shall deliver two approved completed sets of as-built drawings in the electronic version (scanned PDF) to the // COR //

[Chief Engineer][Chief of Facilities Management] within 15 calendar days after each completed phase and after the acceptance of the project by the COR.

D. Paragraphs A, B, & C shall also apply to all shop drawings.

1.15 WARRANTY MANAGEMENT

A. Warranty Management Plan: Develop a warranty management plan which contains information relevant to FAR 52.246-21 Warranty of

Construction in at least 30 days before the planned pre-warranty conference, submit one set of the warranty management plan.

01 00 00 -17

Include within the warranty management plan all required actions and documents to assure that the Government receives all warranties to which it is entitled. The plan must be in narrative form and contain sufficient detail to render it suitable for use by future maintenance and repair personnel, whether tradesman, or of engineering background, not necessarily familiar with this contract. The term “status” as indicated below must include due date and whether item has been submitted or was approved.

Warranty information made available during the construction phase must be submitted to the Contracting Officer for approval prior to each monthly invoice for payment. Assemble approved information in a binder and turn over to the Government upon acceptance of the work. The construction warranty period will begin on the date of the project acceptance and continue for the product warranty period. A joint 4 month and 9-month warranty inspection will be conducted, measured from time of acceptance, by the Contactor and the Contracting Officer. Include in the warranty management plan, but not limited to, the following:

1. Roles and responsibilities of all personnel associated with the warranty process, including points of contact and telephone numbers within the company of the Contractor, subcontractors, manufacturers, or suppliers involved.

2. Furnish with each warranty the name, address, and telephone number of each of the guarantor’s representatives nearest project location.

3. Listing and status of delivery of all Certificates of Warranty for extended warranty items, to include roofs, HVAC balancing, pumps, motors, transformers and for all commissioned systems such as fire protection and alarm systems, sprinkler systems and lightning protection systems, etc.

4. A list for each warranted equipment item, feature of construction or system indicating:

a. Name of item.

b. Model and serial numbers.

c. Location where installed.

01 00 00 -18

d. Name and phone numbers of manufacturers and suppliers.

e. Name and phone numbers of manufacturers or suppliers.

f. Names, addresses and phone numbers of sources of spare parts.

g. Warranties and terms of warranty. Include one-year overall warranty of construction, including the starting date of warranty of construction. Items which have extended warranties must be indicated with separate warranty expiration dates.

h. Starting point and duration of warranty period.

i. Summary of maintenance procedures required to continue the warranty in force.

j. Cross-reference to specific pertinent Operation and

Maintenance manuals.

k. Organizations, names, and phone numbers of persons to call for warranty service.

l. Typical response time and repair time expected for various warranted equipment.

5. The plans for attendance at the 4 and 9-month post construction warranty inspections conducted by the government.

6. Procedure and status of tagging of all equipment covered by extended warranties.

7. Copies of instructions to be posted near selected pieces of equipment where operation is critical for warranty and/or safety reasons.

B. Performance & Payment Bonds: The Performance & Payment Bonds must remain effective throughout the construction period

1. In the event the Contractor fails to commence and diligently pursue any construction warranty work required, the

Contracting Officer will have the work performed by others, and after completion of the work, will charge the remaining construction warranty funds of expenses incurred by the

Government while performing the work, including, but not limited to administrative expenses.

01 00 00 -19

2. In the event sufficient funds are not available to cover the construction warranty work performed by the Government at the contractor’s expenses, the Contracting Officer will have the right to recoup expenses from the bonding company.

3. Following oral or written notification of required construction warranty repair work, the Contractor shall respond in a timely manner. Written verification will follow oral instructions. Failure to respond will be cause for the

Contracting Officer to proceed against the Contractor.

C. Pre-Warranty Conference: Prior to contract completion, and at a time designated by the Contracting Officer, the Contractor shall meet with the Contracting Officer to develop a mutual understanding with respect to the requirements of this section.

Communication procedures for Contractor notification of construction warranty defects, priorities with respect to the type of defect, reasonable time required for Contractor response, and other details deemed necessary by the Contracting Officer for the execution of the construction warranty will be established/ reviewed at this meeting. In connection with these requirements and at the time of the Contractor’s quality control completion inspection, furnish the name, telephone number and address of a licensed and bonded company which is authorized to initiate and pursue construction warranty work action on behalf of the

Contractor. This point of contract will be located within the local service area of the warranted construction, be continuously available and be responsive to Government inquiry on warranty work action and status. This requirement does not relieve the

Contractor of any of its responsibilities in conjunction with other portions of this provision.

D. Contractor’s Response to Construction Warranty Service

Requirements:

E. Following oral or written notification by the Contracting

Officer, the Contractor shall respond to construction warranty service requirements in accordance with the “Construction

Warranty Service Priority List” and the three categories of

01 00 00 -20 priorities listed below. Submit a report on any warranty item that has been repaired during the warranty period. Include within the report the cause of the problem, date reported, corrective action taken, and when the repair was completed. If the

Contractor does not perform the construction warranty within the timeframe specified, the Government will perform the work and back charge the construction warranty payment item established.

1. First Priority Code 1. Perform onsite inspection to evaluate situation, and determine course of action within 4 hours, initiate work within 6 hours and work continuously to completion or relief.

2. Second Priority Code 2. Perform onsite inspection to evaluate situation, and determine course of action within 8 hours, initiate work within 24 hours and work continuously to completion or relief.

3. Third Priority Code 3. All other work to be initiated within 3 workdays and work continuously to completion or relief.

F. Warranty Tags: At the time of installation, tag each warranted item with a durable, oil and water-resistant tag approved by the

Contracting Officer. Attach each tag with a copper wire and spray with a silicone waterproof coating. Also submit //two// // // record copies of the warranty tags showing the layout and design.

The date of acceptance and the QC signature must remain blank until the project is accepted for beneficial occupancy. Show the following information on the tag.

Warranty Tags

Type of product/material

Model number

Serial number

Contract number

Warranty period from/to

Inspector’s signature

Construction Contractor

01 00 00 -21

Warranty Tags

Address

Telephone number

Warranty Contact

Address

Telephone number

Warranty response time priority code

SPEC WRITER NOTE: Determine necessary paragraphs from below and delete non-applicable portions.

1.16 USE OF ROADWAYS

A. For hauling, use only established public roads and roads on

Medical Center property and, when authorized by the COR.

1.17 RESIDENT ENGINEER'S FIELD OFFICE - NA

1.18 TEMPORARY USE OF MECHANICAL AND ELECTRICAL EQUIPMENT

1.19 USE OF NEW INSTALLED MECHANICAL AND ELECTRICAL EQUIPMENT TO

PROVIDE HEAT, VENTILATION, PLUMBING, LIGHT, AND POWER WILL BE

PERMITTED. TEMPORARY USE OF NEW ELEVATORS - NA

1.20 TEMPORARY TOILETS

1. Contractor may have for use of Contractor's workers; such toilet accommodations as may be assigned to Contractor by COR.

Contractor shall keep such places clean and be responsible for any damage done thereto by Contractor's workers. Failure to maintain satisfactory condition in toilets will deprive

Contractor of the privilege to use such toilets.

1.21 AVAILABILITY AND USE OF UTILITY SERVICES

A. The Government shall make all reasonably required amounts of utilities available to the Contractor from existing outlets and supplies. The Contractor shall carefully conserve any utilities furnished without charge.

sub-paragraphs.

01 00 00 -22

NEW TELEPHONE EQUIPMENT - NA

1.22 INSTRUCTIONS

A. Contractor shall furnish Maintenance and Operating manuals (hard copies and electronic) and verbal instructions when required by the various sections of the specifications and as hereinafter specified.

B. Manuals: Maintenance and operating manuals and one compact disc

(four hard copies and one electronic copy each) for each separate piece of equipment shall be delivered to the COR coincidental with the delivery of the equipment to the job site. Manuals shall be complete, detailed guides for the maintenance and operation of equipment. They shall include complete information necessary for starting, adjusting, maintaining in continuous operation for long periods of time and dismantling and reassembling of the complete units and sub-assembly components. Manuals shall include an index covering all component parts clearly cross-referenced to diagrams and illustrations. Illustrations shall include "exploded" views showing and identifying each separate item. Emphasis shall be placed on the use of special tools and instruments. The function of each piece of equipment, component, accessory, and control shall be clearly and thoroughly explained. All necessary precautions for the operation of the equipment and the reason for each precaution shall be clearly set forth. Manuals must reference the exact model, style, and size of the piece of equipment and system being furnished. Manuals referencing equipment similar to but of a different model, style, and size than that furnished will not be accepted.

C. Instructions: Contractor shall provide qualified, factory-trained manufacturers' representatives to give detailed training to assigned Department of Veterans Affairs personnel in the operation and complete maintenance for each piece of equipment.

All such training will be at the job site. These requirements are more specifically detailed in the various technical sections.

Instructions for different items of equipment that are component

01 00 00 -23 parts of a complete system, shall be given in an integrated, progressive manner. All instructors for every piece of component equipment in a system shall be available until instructions for all items included in the system have been completed. This is to assure proper instruction in the operation of inter-related systems. All instruction periods shall be at such times as scheduled by the COR and shall be considered concluded only when the COR is satisfied in regard to complete and thorough coverage.

The contractor shall submit a course outline with associated material to the COR for review and approval prior to scheduling training to ensure the subject matter covers the expectations of the VA and the contractual requirements. The Department of

Veterans Affairs reserves the right to request the removal of, and substitution for, any instructor who, in the opinion of the

COR, does not demonstrate sufficient qualifications in accordance with requirements for instructors above.

1.23 GOVERNMENT-FURNISHED PROPERTY - NA

1.24 RELOCATED - NA

1.25 STORAGE SPACE FOR DEPARTMENT OF VETERANS AFFAIRS EQUIPMENT - NA

1.26 CONSTRUCTION SIGN - NA

1.27 SAFETY SIGN - NA

1.28 PHOTOGRAPHIC DOCUMENTATION - NA

1.29 FINAL ELEVATION DIGITAL IMAGES - NA

1.30 HISTORIC PRESERVATION - NA

1.31 VA TRIRIGA CPMS - NA

- - - E N D - - -

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03-01-20

01 32 16.15 - 1

SECTION 01 32 16.15

PROJECT SCHEDULES

(SMALL PROJECTS – DESIGN/BID/BUILD)

PART 1- GENERAL

1.1 DESCRIPTION:

A. The Contractor shall develop a Critical Path Method (CPM) plan and schedule demonstrating fulfillment of the contract requirements

(Project Schedule), and shall keep the Project Schedule up-to-date in accordance with the requirements of this section and shall utilize the plan for scheduling, coordinating and monitoring work under this contract (including all activities of subcontractors, equipment vendors and suppliers). Conventional Critical Path Method (CPM) technique shall be utilized to satisfy both time and cost applications.

1.2 CONTRACTOR'S REPRESENTATIVE:

A. The Contractor shall designate an authorized representative responsible for the Project Schedule including preparation, review and progress reporting with and to the Contracting Officer's Representative (COTR).

B. The Contractor's representative shall have direct project control and complete authority to act on behalf of the Contractor in fulfilling the requirements of this specification section.

C. The Contractor’s representative shall have the option of developing the project schedule within their organization or to engage the services of an outside consultant. If an outside scheduling consultant is utilized, Section 1.3 of this specification will apply.

1.3 PROJECT SCHEDULE REQUIREMENTS

A. Show on the project schedule the sequence of work activities/events required for complete performance of all items of work. The Contractor

Shall:

1. Show activities/events as:

a. Contractor's time required for submittal of shop drawings, templates, fabrication, delivery and similar pre-construction work.

b. Contracting Officer's and Architect-Engineer's review and approval of shop drawings, equipment schedules, samples, template, or similar items.

01 32 16.15 - 2

c. Interruption of VA Facilities utilities, delivery of Government furnished equipment, and rough-in drawings, project phasing and any other specification requirements.

d. Test various systems and pieces of equipment, maintenance and operation manuals, instructions, and preventive maintenance tasks.

e. VA inspection and acceptance activity/event with a minimum duration of five work days at the end of each phase and immediately preceding any VA move activity/event required by the contract phasing for that phase.

2. Show not only the activities/events for actual construction work for each trade category of the project, but also trade relationships to indicate the movement of trades from one area, floor, or building, to another area, floor, or building, for at least five trades who are performing major work under this contract.

3. Break up the work into activities/events of a duration no longer than 20 work days each or one reporting period, except as to non-construction activities/events (i.e., procurement of materials, delivery of equipment, concrete and asphalt curing) and any other activities/events for which the COTR may approve the showing of a longer duration. The duration for VA approval of any required submittal, shop drawing, or other submittals will not be less than

20 work days.

4. Describe work activities/events clearly, so the work is readily identifiable for assessment of completion. Activities/events labeled

"start," "continue," or "completion," are not specific and will not be allowed. Lead and lag time activities will not be acceptable.

5. The schedule shall be generally numbered in such a way to reflect either discipline, phase or location of the work.

B. The Contractor shall submit the following supporting data in addition to the project schedule:

1. The appropriate project calendar including working days and holidays.

2. The planned number of shifts per day.

3. The number of hours per shift.

Failure of the Contractor to include this data shall delay the review of the submittal until the Contracting Officer is in receipt of the missing data.

01 32 16.15 - 3

C. To the extent that the Project Schedule or any revised Project Schedule shows anything not jointly agreed upon, it shall not be deemed to have been approved by the COTR. Failure to include any element of work required for the performance of this contract shall not excuse the

Contractor from completing all work required within any applicable completion date of each phase regardless of the COTR’s approval of the

Project Schedule.

1.4 PAYMENT TO THE CONTRACTOR:

A. Monthly, the contractor shall submit an application and certificate for payment using VA Form 10-6001a reflecting updated schedule activities and cost data in accordance with the provisions of the following

Article, PAYMENT AND PROGRESS REPORTING, as the basis upon which progress payments will be made pursuant to Article, FAR 52.232 – 5

(PAYMENT UNDER FIXED-PRICE CONSTRUCTION CONTRACTS) and VAAR 852.232 –

//Article 70 Without NAS-CPM The Contractor shall be entitled to a monthly progress payment upon approval of estimates as determined from the currently approved updated project schedule. Monthly payment requests shall include: a listing of all agreed upon project schedule changes and associated data; and an electronic file (s) of the resulting monthly updated schedule.

B. Approval of the Contractor’s monthly Application for Payment shall be contingent, among other factors, on the submittal of a satisfactory monthly update of the project schedule.

1.5 PAYMENT AND PROGRESS REPORTING

A. Monthly schedule update meetings will be held on dates mutually agreed to by the COTR and the Contractor. Contractor and their CPM consultant

(if applicable) shall attend all monthly schedule update meetings. The

Contractor shall accurately update the Project Schedule and all other data required and provide…