Updated - Synopsis_Solicitation SAM Post 20260511.docx

COMBINED SYNOPSIS/SOLICITATION

This is an official Request for Quote (RFQ) – Notice: FA254326Q0006

Portable Air Conditioning Units + Accessories

In accordance with (IAW) RFO 12.202, this is a combined synopsis/solicitation for commercial products prepared in accordance with part 12. This announcement constitutes the only solicitation. Quotes are being requested and a separate written solicitation will not be issued. Solicitation number: FA254326Q0006 is being issued as a Request for Quotation (RFQ) for portable air conditioning units, ceiling tile replacement kits, and two additional ducting exhaust hoses. This notice encompasses all materials necessary to fulfill the requirements listed in the Statement of Need.

This acquisition is a 100% small business set-aside. All prospective offerors must be registered in the System for Award Management (SAM) at www.sam.gov. Lack of current SAM registration will make an offeror ineligible for award.

Product or Service Code (PSC): 4120 (Air Conditioning Equipment) NAICS Code: 423730 (Warm Air Heating and Air-Conditioning Equipment and Supplies Merchant Wholesalers) with a size standard of 175 employees. Additionally, the associated NAICS code must be included within the offeror’s SAM.gov Representations and Certifications to be considered eligible for contract award.

Provisions and clauses are incorporated by reference. The full text of provisions and clauses may be accessed electronically at www.acquisition.gov – Revolutionary FAR overhaul (RFO)

The Government intends to award a Fixed-Price Contract, based on the Lowest Price Technically Acceptable (LPTA) offeror approach.

The solicitation document, incorporated provisions, and clauses are in effect through Federal Acquisition Circular, FAC 2026-01, Effective 13 March 2026, and the Revolutionary FAR Overhaul (RFO) as applicable.

Delivery/Period of Performance: FOB Destination. Items shall be delivered within 30 calendar days after receipt of award.

Limited Access: All contractor employees are required to be able to pass a background check to enter the installation.

To ensure all responses are received, responses must include the RFQ number (FA25426Q0006) and title (Buckley SFB – Portable Air Conditioners) in the subject line of the email submission and are to be sent to both of the following points of contact not later than 12:00PM MDT, May 15, 2026:

· Mr. Travis Fritts, Contract Specialist, travis.fritts.1@spaceforce.mil

· 1st Lt Andrew Flamm, Contracting Officer, andrew.flamm.1@spaceforce.mil

The provision at RFO 52.212-1, Instructions to Offerors – Commercial Products and Commercial Services, applies to this acquisition with the following addenda:

· To be considered responsive, please include the following items in your response:

· Must include a quote

· Must include a technical description of how all required items within SON will be accomplished

· Must include details of any warranty

· Must include the following information:

· Company name, address, and point of contact, with email address and phone number

· CAGE Code and/or UEI number

RFO 52.212-2 Evaluation – Commercial Products and Commercial Services

(a) Evaluation Factors. The Government will award a contract resulting from this solicitation to the responsible Offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors will be used to evaluate offers:

Lowest Price Technically Acceptable evaluation approach criteria:

Price

Technical (Capability of the services offered to meet the Government’s need) – The contractor’s response must demonstrate the capability to perform all requirements and provide a detailed technical response of how all required items within SON will be accomplished. The contractor must be able to complete all work within the 7 calendar day delivery window and following 30 calendar day period of performance.

Compliance with all other RFQ requirements – The Contractor must include or meet all other requirements set forth within this RFQ to be determined as responsive.

Evaluation factors other than price when combined are approximately equal to price.

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

N/A

(c) Notice of Award. A written notice of award or acceptance of an offer furnished to the successful Offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of provision)

LPTA evaluation process/steps:

1) Upon RFQ submission deadline closing, the Government will order all quotes received from the lowest price to the highest. A review of lowest priced quote will be conducted to determine if the offeror has met all listed requirements within the RFQ to be deemed responsive.

2) If all requirements within the RFQ have been met/provided, a technical evaluation will be conducted for technical acceptability.

3) If determined to be technically acceptable, and the offeror’s price is determined to be fair, reasonable, and balanced, the evaluation will end and award will be made to that offeror.

4) If the lowest priced offeror is deemed non-responsive for missing any RFQ requirements; or, if the offeror’s quote is determined to be non-technically acceptable, the next lowest priced offeror will be evaluated IAW steps 1-3, and this will be repeated until a Lowest Price Technically Acceptable offeror is determined.

The Contract Line Item Number (CLIN) structure is detailed below and shall be priced.

Description of Requirements The 460th Civil Engineering Squadron (460 CES) has a requirement for commercial portable air conditioning units to cool electrical equipment in closed rooms with raised tile floors. The contractor shall provide the following meeting these specifications:

CLIN 0001 Commercial-Grade Portable A/C Units (12 each): Specifications

· Cooling Capacity: 12,000 – 18,000 BTUs.

· Power: 115-volts, single phase, 60Hz.

· Dimensions/Weight: Not to exceed 32 inches in width. Not to exceed 600 pounds in weight per unit (due to raised flooring).

· Security Constraint: Units MUST NOT possess Wi-Fi or Bluetooth capabilities.

· Wheels to allow for maneuverability.

· Internal or external condensate tank that is detachable for emptying, or condensate line attaching point.

CLIN 0002 Large Capacity Portable A/C Unit (1 each): Specifications

· Cooling Capacity: 60,000 BTUs (or closest commercial-grade equivalent).

· Power: 208/230-volts, single phase, 60 Hz.

· Dimensions/Weight: Not to exceed 32 inches in width. Not to exceed 600 pounds in weight.

· Security Constraint: Units MUST NOT possess Wi-Fi or Bluetooth capabilities.

· Wheels to allow for maneuverability.

· Internal or external condensate tank, detachable for emptying.

CLIN 0003 Ported Ceiling Kits (13 each): Specifications

· Ported dropped-ceiling tile replacement kits with cut-outs for the ducts/tubes (with replacement tile, 8’ – 12’ exhaust ducts/tubes, and clamps/ties to secure tubes).

CLIN 0004 Spare Exhaust Tubes (2 each): Specifications

· Two (2) spare tubes of the same style, length, and connectible for extending tube runouts, along with appropriate duct hose clamps/ties to secure all ductwork.

Delivery Date Delivery is required within 30 days After Receipt of Order (ARO). Note: Earlier delivery is highly preferred.

Delivery Location 460th Civil Engineering Squadron, 84 N. Aspen Street, Buckley SFB, CO 80011, FOB Destination.

Clauses See: Attachment 1 – Clauses and Provisions for FA254326Q0006

Additional Contract Requirements Standard commercial warranties apply. The 460 CES in-house HVAC Specialists will maintain periodic maintenance intervals and perform post-warranty repairs.

Due Date for Quotes Quotes are due no later than 12:00PM MDT on Friday, May 15, 2026. Quotes shall be submitted via email to the Point of Contact listed below.

Point of Contact Mr. Travis Fritts, Contract Specialist, travis.fritts.1@spaceforce.mil, (720) 847.6571

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