Updated_-_SOW_24-B-60SH_Shirt_Hats_and_Embroidery_Services_2.15.24.docx
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- Attached to
- Apparel & Embroidery Services
- Solicitation number
- 24-B-60SH
- Issued by
- Volusia County, Florida
About this file
This document is a Scope of Work (SOW) for the County of Volusia, Florida, seeking shirts, hats, and embroidery services for Facility Management and Fleet Divisions. The contract aims to establish a Master Agreement (MA) with an initial three-year term, with potential for two subsequent one-year renewals. The county requires apparel including easy care shirts, pique knit sport shirts, industrial work shirts, polo shirts, jackets, sweatshirts, rain jackets, ball caps, and beanies in sizes ranging from XS to 5XL. The contractor must provide embroidery services, including county logo placement and optional employee name embroidery in specific size and color configurations.
The pricing terms require firm pricing for the first year, with the county reserving the right to evaluate product substitutions if manufacturers discontinue items. The contractor must respond to new order requests within two business days and complete deliveries within six weeks, with pricing inclusive of delivery to all county departments. An online ordering portal is preferred, and the county will have the option to have apparel pre-separated by employee. No additional shipping charges will be accepted except for rush orders, and the county maintains discretion in determining product equivalence and style/quality comparisons.
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1.0 SCOPE OF WORK
Shirts, Hats, and Embroidery Services for Facility Management and Fleet Divisions.
A. Contractor shall provide Port Authority® Brand, Sport-Tek® Brand or an equal in style/quality of listed items:
Easy Care Shirts Pique Knit Sport Shirts w/pocket Cornerstone® Industrial Work Shirts w/pocket Sport-Tek® Ladies Heather Contender Polo Shirts Port Authority® Ladies Silk Touch Performance Polo Shirts Port Authority® Tall Crosshatch Easy Care Shirt.
TLS640
Ladies Jackets (Hooded & Front Zip options) Unisex Sweatshirts (Hoodie & Front Zip options) Rain Jackets Ball Caps Beanies
B. The County will determine if products are equal in style and quality.
C. The County may request different style of products from the company’s catalog that are not listed above.
D. All shirts and sweatshirts shall have the County logo embroidered on the left breast, with the name of the department or division embroidered below the logo. The complete embroidery shall be 3 inches long and 2inches high (3” x 2”) with three (3) color options.
E. Full sleeve and ¾ sleeve shirts shall have employees’ first names embroidered on the right breast, if requested. The complete embroidery shall be 3 inches long and 2inches high (3” x 2”).
F. Short sleeve shirts shall have employees, first names embroidered on the right sleeve, if requested. The complete embroidery shall be 3 inches long and 2inches high (3” x 2”).
G. Caps and beanies shall have the County logo embroidered front center, and shall be 3” x 2”.
H. County may request different embroidery sizes and colors.
I. County reserves the right to add and/or remove divisions and departments from the Agreement resulting from this RFQ.
J. Sizing:
Shirts, sweatshirts, and rain jackets shall range from XS to 5XL with a long/tall option.
Beanies shall be one size fits most Ball caps shall have both options for a self fabric closure with buckle and grommet or fitted hats.
K. It is the intent of the County to award a Master Agreement (MA) for an initial term of three (3)-years. Depending upon the total dollar expenditures, the County reserves the right to renew the resulting agreement for subsequent two (2) one (1) year terms. The pricing submitted for these products shall remain firm for one year. Should the manufacturer discontinue any of the products, the evaluation of substitutes and the determination as to equality of the product offered shall be determined at the sole discretion of the County.
L. Contractor shall respond within two (2) business days of new order requests and status updates.
M. Delivery of orders shall be within six (6) weeks or less from date of order placement. Pricing shall include delivery to all County of Volusia departments/divisions. The County will not pay any additional charges for shipping unless a rush order is requested.
N. The County shall have the option to have the apparel separated by employee before the products are delivered.
O. Contractor shall have the option to do ordering through an online portal.
File details come from the government source that posted it. Updated .