Updated Scope and Specifications FY20~1.docx

The Illinois Department of Revenue is soliciting 'Request for Quotes' for an approximate 12 months service contract for the Agency's Print Shop Equipment Maintenance and Repair.

Specifications:

Location: Illinois Dept of Revenue Print Shop - 101 W. Jefferson Str. - Springfield, IL

1. Provide preventative maintenance inspections periodically through the year and 'as requested' repair/ emergency visits by IL Dept of Revenue for the listed Print Shop machines listed below.

2. Costs for replacement parts are not to be provided (or included) in this quotation.

NOTE:

a. Vendor will be required to procure and provide replacement parts, as recommended and authorized, at the vendor's cost plus 10%.

b. Vendor will be required to provide written cost estimate of repair with necessary replacement parts prior ordering or providing necessary repairs.

c. Vendor will be required to receive written authorization for any written cost estimate prior to beginning and completing the repair/replacements.

Proposed Contract Term (approx. 12 months) - State of Illinois' for the Fiscal Year 2020:

Start Date – July 1, 2019 or Date of Execution End Date - June 30, 2020

Work Scheduling and Invoicing shall be as follows:

Annual Maintenance Inspections

a. Established schedule with Agency Representative

b. Completed in Standard Business days - Monday - Friday

c. Completed in Standard Business hours - 8:00 a.m. to 4:30 p.m.

Completion of Repair / Emergency Visits

a. Recommended and Authorized replacement parts

b. Labor / travel

Vendor Quote requested to provide quotation for the following Print Shop machines to be included in the maintenance and repair contract:

K122A

JZ7E036950

Glunz & Jensen iCtP Platewriter 2000 Labor/Trvl = Covered Parts= Covered Default Inspections= 4/year Response = Priority Basic Training - Covered

1960XE

414088

Multigraphics

DUPLICATOR GRAPHICS W/CD (SHEET FED OFFSET)

Labor/Trvl = Covered Parts = Covered Default Inspections= 4/year Response = Priority Basic Training - Covered

JP-WOD-6D

SJ5134

Halm Industries

JET PRESS

Labor/Trvl = Covered Parts= Covered Default Inspections= 2/year Response = Priority Basic Training - Covered

4000 Micromatic

Socbox Numbering Systems

NUMBERING MACHINE

Labor/Trvl = Covered Parts = Covered Default Inspections = 2/year Response = Priority Basic Training - Covered

1620A-3-P-3

260A030100

Baumfolder

Baum Folder Labor/Trvl = Covered Parts = Covered

= Priority Basic Training - Covered

Bourg Collators System 03 312 5051 2112 2 5218 22 10 2 5195 23 012 5221 561002600

CP Bourg

Bourg Collators System consisting of: AEZZ Collator; AGR2 Stitcher' PA-S Folder; TR Trimmer; TD Stacker Labor/Trvl = Covered Parts = Covered

= Priority Basic Training - Covered

Applicable Administrative / Overhead Fees:

Hourly rates for requested on-site repair visit: /Hr.

Applicable Shipping/Delivery Charges: Vendor will be required to list separately.

Please assume all applicable shipping and delivery charges to 101 W Jefferson Str., Springfield, IL 62702.

NOTE: Revenue reserves the right to have Awarded Vendor utilize State's UPS shipping account

Complete attached appropriate documents & return with quotation:

a. Form A

b. Form B (If already registered in Illinois Procurement Gateway)

Note - If responding via fax:

· Please notify me via email or phone prior to sending to confirm receipt

· Please include cover sheet to my attention

· Fax Transmission must show current time and date of fax being sent

· Delays in fax transmissions may constitute quote being received after the closing date/time

NOTES:

In order to be eligible for this procurement, vendor is required to complete the attached Federal W9 and Taxpayer Identification Number information page,

· Bid proposal must include the vendor's FEIN and, if applicable, company names, FEIN's, addresses, phone and fax numbers of all subcontractors used for this job,

· The signature is required to be a 'hand-written' signature. A printed, typed, or computer generated signature is not acceptable.

· The Date should be the 'date of submission'.

Vendor must be in Tax compliance with applicable Illinois State tax requirements and must be current in payment of such taxes, All quoted prices must be valid for 60 days from date of submission. All prices must include shipping and handling charges (if applicable).

In the event of a price decrease, the agency is guaranteed to receive the lowest price. We reserve the right to reject all offers.

Winning vendor will be chosen on low total quote for maintenance /repair for the ALL above equipment.

Please contact me with any questions regarding the above request. Thank you for your consideration.

Kenneth Irwin Dept. of Revenue Procurement Division Ph. (217) 872-1146 Fax: (217) 524-2551