Unique_Entity_ID_(SAM).pdf

This is a Unique Entity Identifier (UEI) form template issued by the City of Pasadena, Department of Public Works, for use in conjunction with the Authorized Altec Equipment Maintenance, Service, and Repairs competitive bid solicitation. The City is seeking a qualified vendor to provide comprehensive maintenance and repair services for Altec equipment, including boom truck cranes, digger derricks, and cable handlers used by the Public Works and Water and Power Departments. Required services encompass boom system repairs, annual inspections, bucket and hydraulic system repairs, fiberglass body repairs, remote control system repairs, equipment upfitting, hybrid system service, preventative maintenance inspections, CAL/OSHA and Department of Transportation inspections, and dielectric testing. The solicitation was released on December 16, 2025, with a question submission deadline of December 24, 2025, and a bid submission deadline of 3:00 pm on Monday, January 5, 2026. A mandatory or non-mandatory pre-bid meeting is required as specified in the solicitation timeline. The contract term is five years with no optional extension periods.

Bidders must submit their UEI (a 12-character alphanumeric value from SAM.gov) with their bid submission, and failure to provide this information may result in the bid being deemed non-responsive. Vendors must possess an Authorized Altec Letter or Certification confirming authorization to perform maintenance and repairs on Altec equipment and must provide proof of relevant experience with two similar governmental projects. A bid security of five percent of the total bid price in the form of an electronic surety bond is required. Pricing is based on a single line item requiring bidders to submit a labor rate for 200 hours, with all pricing entered directly into the City's eProcurement Portal. The contract is evaluated on the lowest Grand Total Price submitted by responsive and responsible bidders, with unit price increases at contract renewal not exceeding the Consumer Price Index for the preceding 12-month period. The contractor must provide a 90-day warranty on all parts and labor, with all replaced parts remaining the property of the City. Compliance with the City's Equal Employment Opportunity Practices, Living Wage Ordinance, and Minimum Wage Ordinance is required. The referenced contract value is estimated at $500,000.