UCHC-205549208_Apparel_Laundry_RFP_05_Scope_ Response_Spreadsheet.xls
XLS spreadsheet 189 KB Posted
- Solicitation number
- UCHC-205549208
- Issued by
- Hartford County, Connecticut
About this file
This is a Scope of Work and Response Spreadsheet for an Apparel Laundry Services Request for Proposal (RFP UCHC-205549208) issued by the University of Connecticut Health Center. The RFP seeks qualified vendors to provide laundering services for customer-owned apparel including laboratory coats, mammography gowns, operating room dispenser jackets, and other items as requested by UConn Health. Additionally, vendors are invited to bid on miscellaneous apparel purchases on an as-needed and non-exclusive basis for Facilities and Logistics employee uniforms, including fire-retardant garments, polo shirts, tee shirts, pants, jackets, and sweatshirts. Proposals must be submitted electronically via email to Margaret Roy in Procurement by October 13, 2026 at 2:00 p.m. EDT. A vendor question-and-answer period closes September 30, 2026 at 4:00 p.m. EDT. All required bid template sections must be completed in their entirety with signed and dated forms, and references are required for bid evaluation.
Delivery terms are established as Free On Board Destination with vendor-specified payment terms. UConn Health reserves the right to make additional purchases of similar apparel items from other qualified vendors at any time during the contract term, meaning this is a non-exclusive arrangement. As a State of Connecticut agency, UConn Health will not honor requests to keep bid responses confidential. Proposers are prohibited from soliciting information about the RFP from sources other than the designated buyer, and violations of this restriction may result in disqualification. References will be contacted only for suppliers that are of interest to the selection committee.
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RFP-Objective
| UCONN HEALTH | ||
| REQUEST FOR PROPOSALS | SCOPE & RESPONSE SPREADSHEET |
UCHC RFP-05 Form
| Rev. 5/26 | RFP #: | UCHC-2055492208 Apparel Laundering Services with Miscellaneous Apparel Purchases | FULL WIDTH TEXT (INSTRUCTIONS) | UCHC-2055492208 Apparel Laundering Services with Miscellaneous Apparel Purchases | PARTIAL WIDTH - PRICE SEC. (ITEM DESCRIPTIONS) | |||
| Proposer Name: | PARTIAL WIDTH TEXT (QUESTIONS & RESPONSES) | |||||||
| INSTRUCTIONS: Proposers must answer all questions/requests by entering responses directly into the fields provided on this spreadsheet. For ease of identification, the fields that require data entry are shaded in RED when they are blank. Shading will turn GREEN when you enter any text. Additional information/pages must be attached if required by the instructions that accompany each question/request. Responses must include sufficient detail for UConn Health to determine that all RFP requirements have been met. Failure to provide all information may result in rejection of your proposal. Contact the identified Buyer immediately if any text on this form is not legible or if you have difficulty entering responses in the required fields. | ||||||||
| NOTE: If any of the text in a "Requirements/Questions" field appears to be cut off, simply type a character or select a dropdown option in the "Proposer's Response" field for that row to readjust the row height. (The complete Requirements text should remain visible even if you then delete the character or selected dropdown option from the Response field.) | INSTRUCTIONS: Proposers must answer all questions/requests by entering responses directly into the fields provided on this spreadsheet. For ease of identification, the fields that require data entry are shaded in RED when they are blank. Shading will turn GREEN when you enter any text. Additional information/pages must be attached if required by the instructions that accompany each question/request. Responses must include sufficient detail for UConn Health to determine that all RFP requirements have been met. Failure to provide all information may result in rejection of your proposal. Contact the identified Buyer immediately if any text on this form is not legible or if you have difficulty entering responses in the required fields. |
NOTE: If any of the text in a "Requirements/Questions" field appears to be cut off, simply type a character or select a dropdown option in the "Proposer's Response" field for that row to readjust the row height. (The complete Requirements text should remain visible even if you then delete the character or selected dropdown option from the Response field.)
| RFP OBJECTIVE & OVERVIEW | RFP OBJECTIVE & OVERVIEW |
| The University of Connecticut Health Center (UConn Health) is requesting proposals from qualified organizations to provide laundering of customer owned apparel (COG), including, but not limited to laboratory coats, mammography gowns, operating room (OR) dispenser jackets, and other items as requested by UConn Health. Services will be performed on the UConn Health Main Campus in Farmington, CT as well as offsite locations. In the event UConn Health requires laundry services not enumerated in this scope, the awarded supplier and UConn Health will negotiate any service requirements and costs, and the new services will be added to the contract via formal amendment to the Contract. |
Miscellaneous apparel purchases may be included on as needed and non-exclusive basis for the Facilities and Logistics employee uniform purchases including, but not limited to, fire retardant (FR) garments, polo shirts, tee shirts, pants, jackets, and sweatshirts on an as needed basis. UConn Health reserves the right to make additional purchases of similar apparel items from other qualified vendors at any time, as needed, during the Contract term.
All quantities listed in the pricing section are estimates and are given as a basis for the comparison of bids. No guarantee is made as to the quantities which will be purchased, or to any total contract dollar amount. Suppliers shall recognize there are no guaranteed contract quantities or values associated with this RFP and any contract.
Bulk linen services for the hospital and off-site locations and the purchase of laboratory coats and scrubs are not included in this Service. This service does not require any rental garments, or rental services. The University of Connecticut Health Center (UConn Health) is requesting proposals from qualified organizations to provide laundering of customer owned apparel (COG), including, but not limited to laboratory coats, mammography gowns, operating room (OR) dispenser jackets, and other items as requested by UConn Health. Services will be performed on the UConn Health Main Campus in Farmington, CT as well as offsite locations. In the event UConn Health requires laundry services not enumerated in this scope, the awarded supplier and UConn Health will negotiate any service requirements and costs, and the new services will be added to the contract via formal amendment to the Contract.
Miscellaneous apparel purchases may be included on as needed and non-exclusive basis for the Facilities and Logistics employee uniform purchases including, but not limited to, fire retardant (FR) garments, polo shirts, tee shirts, pants, jackets, and sweatshirts on an as needed basis. UConn Health reserves the right to make additional purchases of similar apparel items from other qualified vendors at any time, as needed, during the Contract term.
All quantities listed in the pricing section are estimates and are given as a basis for the comparison of bids. No guarantee is made as to the quantities which will be purchased, or to any total contract dollar amount. Suppliers shall recognize there are no guaranteed contract quantities or values associated with this RFP and any contract.
Bulk linen services for the hospital and off-site locations and the purchase of laboratory coats and scrubs are not included in this Service. This service does not require any rental garments, or rental services.
| The term of the award resulting from this RFP will be five (5) years (approximately November 1, 2026 through October 31, 2031, with UConn Health option to renew for one (1) additional five year (5-year) period. | The term of the award resulting from this RFP will be five (5) years (approximately November 1, 2026 through October 31, 2031, with UConn Health option to renew for one (1) additional five year (5-year) period. |
| UConn Health expects to make one (1) award to one (1) supplier based on the Selection Committee's evaluation of proposals received. See the Evaluation Criteria for additional information about proposal evaluation parameters. | UConn Health expects to make one (1) award to one (1) supplier based on the Selection Committee's evaluation of proposals received. See the Evaluation Criteria for additional information about proposal evaluation parameters. |
| The award may be made by either the issuance of a purchase order or the signing of a contract, at UConn Health's sole option. A sample purchase order and/or contract is included with this RFP. Any resulting contract may be processed through either UConn Health or The University of Connecticut Health Center Finance Corporation (UCHCFC). UCHCFC is a statutorily-created public instrumentality and political subdivision of the state of Connecticut that was established to promote UConn Health’s efficient and effective provision of health care services. In performing its statutory functions, UCHCFC enters into a variety of contracts on behalf of UConn Health’s clinical operations. | The award may be made by either the issuance of a purchase order or the signing of a contract, at UConn Health's sole option. A sample purchase order and/or contract is included with this RFP. Any resulting contract may be processed through either UConn Health or The University of Connecticut Health Center Finance Corporation (UCHCFC). UCHCFC is a statutorily-created public instrumentality and political subdivision of the state of Connecticut that was established to promote UConn Health’s efficient and effective provision of health care services. In performing its statutory functions, UCHCFC enters into a variety of contracts on behalf of UConn Health’s clinical operations. |
| Offshoring will not be allowed. Subcontracting is not allowable unless an emergency situation exists. Emergency Subcontracted Laundry Services Clause: In the event of an emergency that prevents the Contractor from performing laundry services as scheduled — including but not limited to equipment failure, facility closure, or sudden staff shortages — the Contractor may engage a qualified subcontractor to fulfill service obligations. |
The subcontractor shall:
| 1. | Perform washing, drying, folding, and delivery in accordance with the quality standards and timelines specified in this Agreement. | |
| 2. | Maintain all required licenses, insurance, and compliance with applicable health and safety regulations. | |
| The Contractor remains fully responsible for the subcontractor’s performance, costs, and adherence to contractual terms. Any additional expenses incurred due to emergency subcontracting shall be pre-approved in writing by the Client, unless immediate action is required to prevent service disruption. | Offshoring will not be allowed. Subcontracting is not allowable unless an emergency situation exists. Emergency Subcontracted Laundry Services Clause: In the event of an emergency that prevents the Contractor from performing laundry services as scheduled — including but not limited to equipment failure, facility closure, or sudden staff shortages — the Contractor may engage a qualified subcontractor to fulfill service obligations. |
The subcontractor shall:
| 1. | Perform washing, drying, folding, and delivery in accordance with the quality standards and timelines specified in this Agreement. |
| 2. | Maintain all required licenses, insurance, and compliance with applicable health and safety regulations. |
The Contractor remains fully responsible for the subcontractor’s performance, costs, and adherence to contractual terms. Any additional expenses incurred due to emergency subcontracting shall be pre-approved in writing by the Client, unless immediate action is required to prevent service disruption.
Page &P of &N
RFP-Questions
| UCONN HEALTH | ||
| REQUEST FOR PROPOSALS | SCOPE & RESPONSE SPREADSHEET |
UCHC RFP-05 Form
| Rev. 5/26 | RFP #: | UCHC-2055492208 Apparel Laundering Services with Miscellaneous Apparel Purchases | FULL WIDTH TEXT (INSTRUCTIONS) | UCHC-2055492208 Apparel Laundering Services with Miscellaneous Apparel Purchases | PARTIAL WIDTH - PRICE SEC. (ITEM DESCRIPTIONS) | |||
| Proposer Name: | 0 | PARTIAL WIDTH TEXT (QUESTIONS & RESPONSES) | ||||||
| 1. SCOPE OF WORK REQUIREMENTS & QUESTIONS FOR PROPOSER | ||||||||
| Scope of Work Requirements/Questions | Type of Response Required | Proposer's Response | ||||||
| 1. UConn is dedicated to working with companies that demonstrate a strong commitment to ethical practices, transparency, and accountability throughout their supply chains. UConn’s brand standards define official rules for logos, word marks, colors, fonts, and editorial styles, including required protected areas, minimum sizes, and approved color palettes. These standards ensure consistent visual and editorial identity across all University of Connecticut communications. Proposers must be approved through the University of Connecticut Office of Trademark Licensing and Branding to use the University of Connecticut/UConn Health trademark prior to any award of Services and must maintain approval throughout the contract term. | Yes/No (Dropdown) | 1. UConn is dedicated to working with companies that demonstrate a strong commitment to ethical practices, transparency, and accountability throughout their supply chains. UConn’s brand standards define official rules for logos, word marks, colors, fonts, and editorial styles, including required protected areas, minimum sizes, and approved color palettes. These standards ensure consistent visual and editorial identity across all University of Connecticut communications. Proposers must be approved through the University of Connecticut Office of Trademark Licensing and Branding to use the University of Connecticut/UConn Health trademark prior to any award of Services and must maintain approval throughout the contract term. | ||||||
| 2. Current laboratory coat services: |
The supplier shall provide a weekly pickup and delivery service of customer owned goods (COG) laboratory coats to the current locations listed on the tab “Current Locations”. This list may change during the contract term, and the awarded supplier shall be required to maintain an updated list of delivery locations. All updates to this list shall be maintained by the awarded proposer, with a copy provided to UConn Health during each program review meeting, or as requested. Currently estimated usage accommodates usage of up to 100 coats per week at the main campus at up to 67 pickup locations, and estimated 67 coats annually at off site locations. Services costs include pickup from stop location(s), cleaning and redelivery to stop location(s). Departments requesting certain lab coats (example: 100% cotton coats) to be individually pressed will need to email a request for this upgrade to the awarded vendor.
Awarded proposer shall agree to develop a service plan providing weekly service for all departments with UConn Health Procurement, add or delete laundry accounts with written (email) notification, work with each individual department requesting services to establish a mutually agreeable pick-up location and service frequency, adjust accounts that may require either fewer or more frequent services accordingly upon mutual agreement. meet with UConn Health Procurement no less than annually to review program and adjust any costs based on quarterly usage figures and will provide quarterly usage report for Procurement by email.
Coats will be cleaned, steam tunnel finished (continuous finishing machine that uses saturated steam and controlled airflow to relax fabric fibers, remove creases, and set garments into a smooth, crease free finish without direct mechanical contact), inspected for any “touch and go” repairs (small rips, buttons, etc.) Any repair costs must be approved by UConn Health, and any costs authorized on UConn Health purchase order.
Coats are to be marked with supplier provided identification (ID) tags referencing the location of the respective pickup and delivery location the garment belongs. Prior to the first time the laboratory coat is turned in for service, the UConn Health department will need to mark and tag lab coats with laboratory coat owner’s name if the coats are not already embroidered with identifying information (department and owner name). Vendor will include that name on the coat’s ID tag. If a laboratory coat is not identified for a specific wearer the laboratory coat ID will state “House Inventory”. A sample ID tag shall be included with your response. (photo is acceptable) The awarded proposer will scan each laboratory coat each time the garment(s) are turned in for service. Every account shall receive a printed copy of a weekly report accompanying the clean returned coats, to be submitted with invoicing. This report will include the coats that were picked up and returned, the pick-up location, the name on the laboratory coat, (or “House Inventory”) and quantity scanned in and out for that account. Awarded vendor shall agree to make any reasonable changes to this report to meet UConn Health’s requirements. Each department should be invoiced separately, on a weekly basis. The awarded proposer will provide a monthly statement to each account for use in reconciling the weekly invoices and for use in processing payments. All invoices must include the purchase order number. Provide a sample report and invoice with your response.
Awarded vendor must (a) notify UCH business unit (email is acceptable) within twenty-four (24) hours if any garment submitted for services is damaged. Damage includes, but is not limited to g., visible wear, soiling, structural defects, or defects discovered after production.
| If awarded vendor finds any personal item (e.g., wallet, phone, medication, ID) inside a garment, they should notify UCH immediately to arrange return of the personal item as soon as possible. | Yes/No (Dropdown) | |||||
| 3. All garment laundering shall be done in accordance with the best standard commercial methods, or as specified elsewhere in this RFP. All laundering shall be handled in such a manner as to prevent shrinkage. Chemicals that may be damaging to fabrics shall not be used (ex. Bleach is not allowed in the laundering of bulwark garments). Laundering services shall be performed under good sanitary conditions. All apparel must remain free from solvent, soapy or other objectionable odors. All workmanship must meet the highest professional standards for skill, quality, and reliability. All articles laundered will be subject to inspection by the ordering department, and any articles showing unsatisfactory workmanship will be returned to the vendor for necessary adjustment at no extra cost. Garments must be wrinkle-free and press-mark free. Contractor’s plants may be subject to inspection on approval prior to the awarding of a contract. | Yes/No (Dropdown) | 3. All garment laundering shall be done in accordance with the best standard commercial methods, or as specified elsewhere in this RFP. All laundering shall be handled in such a manner as to prevent shrinkage. Chemicals that may be damaging to fabrics shall not be used (ex. Bleach is not allowed in the laundering of bulwark garments). Laundering services shall be performed under good sanitary conditions. All apparel must remain free from solvent, soapy or other objectionable odors. All workmanship must meet the highest professional standards for skill, quality, and reliability. All articles laundered will be subject to inspection by the ordering department, and any articles showing unsatisfactory workmanship will be returned to the vendor for necessary adjustment at no extra cost. Garments must be wrinkle-free and press-mark free. Contractor’s plants may be subject to inspection on approval prior to the awarding of a contract. | ||||
| 4. Requirements for the Facilities and Logistics Department: Awarded proposer agrees to provide sizing assistance to new employees as requested by UConn Health. The awarded vendor agrees to meet with UConn Health as needed to assist in sizing. UConn Health shall place any orders for Logistics uniforms via UConn Health purchase order. There will be no substitution for the currently specified brand or items unless approved by UConn Health. Facilities Trades – Fire Rated (FR) Garments (EH&S Requirements): Garments must be made from fabrics or treated such that the manufacturer guarantees that the flame protection lasts for the life of the garment. These garments shall be made from a flame resistant (FR) fabric that meets or exceeds the current version American Society for Testing and Materials (ASTM) F 1506, (ASTM F1891 for rainwear) and The National Fire Protection Association (NFPA) 70E requirements. Garments may be either chemically treated or inherently flame resistant, possessing a minimum Arc Thermal Performance Value (ATPV) of 8cal/cm², over the entire garment surface. All patches, embroideries, patch attachment threading and adhesives on the garments shall be made from FR rated materials. | Yes/No (Dropdown) | |||||
| 5. COG Patient Mammography Gowns: laundering services are currently required for approximately 350 gowns per week. Service includes pickup,wash and fold with wrap service, and delivery to the Radiology department; currently service is required twice weekly. | Yes/No (Dropdown) | |||||
| 6. Does your company perform similar services in the Connecticut and New England area, specifically any with Academic Medical Centers (AMC’s) or higher education facilities? What industries or client types do you serve most often? How do you tailor your approach to meet specific client needs? Can you share examples of similar projects you’ve delivered recently? What were the outcomes? | Text | 6. Does your company perform similar services in the Connecticut and New England area, specifically any with Academic Medical Centers (AMC’s) or higher education facilities? What industries or client types do you serve most often? How do you tailor your approach to meet specific client needs? Can you share examples of similar projects you’ve delivered recently? What were the outcomes? | ||||
| 7. Vendor's facilities must reflect current and up-to-date equipment. Please describe your laundering facilities in relation to size, capacity and age. What is the age (in years) of your key equipment (washers, dryers, folders, etc.)? Please be as specific as you can. | Text | 7. Vendor's facilities must reflect current and up-to-date equipment. Please describe your laundering facilities in relation to size, capacity and age. What is the age (in years) of your key equipment (washers, dryers, folders, etc.)? Please be as specific as you can. | ||||
| 9. Describe any packaging material selection, efficiencies, supply chain and vendor practices, improvements and innovations, end-of-life or recycling practices your company supports. | Text | 9. Describe any packaging material selection, efficiencies, supply chain and vendor practices, improvements and innovations, end-of-life or recycling practices your company supports. | ||||
| 10. Provide a complete list of chemicals used, and corresponding Safety Data Sheets (SDS) with the response. | Text | 10. Provide a complete list of chemicals used, and corresponding Safety Data Sheets (SDS) with the response. | ||||
| 11. How many delivery vehicles does your company have? Of that amount, how many will be used to pick-up and deliver product to UConn Health? Describe your contingency plans for any vehicle or delivery problems. | Text | 11. How many delivery vehicles does your company have? Of that amount, how many will be used to pick-up and deliver product to UConn Health? Describe your contingency plans for any vehicle or delivery problems. | ||||
| 12. Customer Service / Account Representation: Awarded company shall provide one (1) direct contact person who will be responsible for addressing all of UConn Health’s needs under the resultant Contract. The account manager will be responsible for compliance with the terms and conditions of the resultant agreement. It shall be the responsibility of the awarded company to inform the UConn Health of any changes in the designated contact person(s). Provide a specific name, title, office location for the main account manager and their backup; also include the account manager's resume with the response. If any situation is not resolved in a twenty-four (24) hour period by the direct contact person, company shall provide a second contact person to resolve the situation(s). Service complaints / concerns must have a respond within 24 hours of the reported service issue. Company's staff assigned to the account must follow up with UConn Health staff until the service issue has been resolved to UConn Health's satisfaction. Describe in detail your customer service plan for this contract. | Text | 12. Customer Service / Account Representation: Awarded company shall provide one (1) direct contact person who will be responsible for addressing all of UConn Health’s needs under the resultant Contract. The account manager will be responsible for compliance with the terms and conditions of the resultant agreement. It shall be the responsibility of the awarded company to inform the UConn Health of any changes in the designated contact person(s). Provide a specific name, title, office location for the main account manager and their backup; also include the account manager's resume with the response. If any situation is not resolved in a twenty-four (24) hour period by the direct contact person, company shall provide a second contact person to resolve the situation(s). Service complaints / concerns must have a respond within 24 hours of the reported service issue. Company's staff assigned to the account must follow up with UConn Health staff until the service issue has been resolved to UConn Health's satisfaction. Describe in detail your customer service plan for this contract. | ||||
| 13. Describe your company’s customer service measurement system. What dashboards or scorecards do you provide to your hospital account to measure accountability of your organization’s performance? What is the effect if you fail to meet your benchmarks? | Text | 13. Describe your company’s customer service measurement system. What dashboards or scorecards do you provide to your hospital account to measure accountability of your organization’s performance? What is the effect if you fail to meet your benchmarks? | ||||
| 14. Please provide the staffing plan your company proposes for the UConn Health account. How many staff members are responsible for order management? Include name(s), titles and experience for the staff that will be assigned to this account. | Text | 14. Please provide the staffing plan your company proposes for the UConn Health account. How many staff members are responsible for order management? Include name(s), titles and experience for the staff that will be assigned to this account. | ||||
| 15. Please describe the training program (content and hours per year dedicated to training) that your company provides to its employees, support staff and managers. Please describe how the effectiveness of the training and the performance of the support team are measured. | Text | 15. Please describe the training program (content and hours per year dedicated to training) that your company provides to its employees, support staff and managers. Please describe how the effectiveness of the training and the performance of the support team are measured. | ||||
| 16. Quality Management: Describe your quality control process as it relates to invoicing, garment repairs, laundering, accurate uniform issuances. Include information on performance standards with respect to resolving service issues and responding to clients. How does your company track services issues/errors, and do you use this information for process improvements? Provide a detailed description of how your company plans to address any issues with services to the satisfaction of UConn Health, including resolving any problems that may be encountered during the contract. Provide a sample of a Quality Assurance program provided at another site of similar size and scope of services to UConn Health. | Text | 16. Quality Management: Describe your quality control process as it relates to invoicing, garment repairs, laundering, accurate uniform issuances. Include information on performance standards with respect to resolving service issues and responding to clients. How does your company track services issues/errors, and do you use this information for process improvements? Provide a detailed description of how your company plans to address any issues with services to the satisfaction of UConn Health, including resolving any problems that may be encountered during the contract. Provide a sample of a Quality Assurance program provided at another site of similar size and scope of services to UConn Health. | ||||
| 17. Discuss in detail your company’s ability to handle specialized garments (i.e. Fire Uniforms and FR garments). Please provide a detailed explanation of your company policy and procedure in the laundering of FR garments (Bulwark) as well as training programs for employees handling these types of garments. | Text | 17. Discuss in detail your company’s ability to handle specialized garments (i.e. Fire Uniforms and FR garments). Please provide a detailed explanation of your company policy and procedure in the laundering of FR garments (Bulwark) as well as training programs for employees handling these types of garments. | ||||
| 18. Describe your Business Continuity Plan. In the event of an unforeseen event, emergency, or natural catastrophe to your facility/plant, describe your company’s back-up plan to ensure UConn Health’s supply of clean lab coats is not disrupted. Explain how your company will be prepared to continue operations, and service/product delivery, in the event of an unforeseen emergency. Also, explain how your company will aid UConn Health should UConn Health operations be impacted by an unforeseen emergency. Provide documentation of written agreements with alternate laundry facilities and transportation providers with your response. | Text | 18. Describe your Business Continuity Plan. In the event of an unforeseen event, emergency, or natural catastrophe to your facility/plant, describe your company’s back-up plan to ensure UConn Health’s supply of clean lab coats is not disrupted. Explain how your company will be prepared to continue operations, and service/product delivery, in the event of an unforeseen emergency. Also, explain how your company will aid UConn Health should UConn Health operations be impacted by an unforeseen emergency. Provide documentation of written agreements with alternate laundry facilities and transportation providers with your response. | ||||
| 19. Has your company ever failed any textile industry standards inspection? If so, please describe each in detail and the outcome. | Text | 19. Has your company ever failed any textile industry standards inspection? If so, please describe each in detail and the outcome. | ||||
| 20. Contractors shall comply with all provisions of Connecticut General Statutes §31‑57f, Standard Wage Rates for Certain Service Workers, and shall pay wages in accordance with the current wage rates provided by the Connecticut Department of Labor. Information regarding this statute and how and when it applies can be obtained from the DOL’s website. | Yes/No (Dropdown) | |||||
| 21. Methodologies - Provide a detailed explanation of the procedures and processes that you will use to accomplish the scope of work requirements described in this RFP. | Text | 21. Methodologies - Provide a detailed explanation of the procedures and processes that you will use to accomplish the scope of work requirements described in this RFP. | ||||
| 22. Deliverables - Describe each deliverable/outcome. Explain how you plan to work with UConn Health to achieve each one, any resources or services that you expect UConn Health to provide, and your proposed method of obtaining UConn Health's approval of deliverables/outcomes. | Text | 22. Deliverables - Describe each deliverable/outcome. Explain how you plan to work with UConn Health to achieve each one, any resources or services that you expect UConn Health to provide, and your proposed method of obtaining UConn Health's approval of deliverables/outcomes. | ||||
| 23. Schedule - Provide your proposed schedule/timeline for completing the requirements described in this RFP; include any significant milestones and deadlines for all deliverables/outcomes. What is your typical timeline for onboarding and go-live? | Text | 23. Schedule - Provide your proposed schedule/timeline for completing the requirements described in this RFP; include any significant milestones and deadlines for all deliverables/outcomes. What is your typical timeline for onboarding and go-live? | ||||
| 2. PROPOSER QUALIFICATIONS | 2. PROPOSER QUALIFICATIONS | |||||
| The information supplied in this section will be used to assess each Proposer's qualifications and determine if the Proposer is responsible and capable of providing the goods/services described in this RFP. Responses to this section must describe the Proposer’s background, experience, size and resources relevant to this RFP. | The information supplied in this section will be used to assess each Proposer's qualifications and determine if the Proposer is responsible and capable of providing the goods/services described in this RFP. Responses to this section must describe the Proposer’s background, experience, size and resources relevant to this RFP. | |||||
| Qualification Requirements | Type of Response Required | Proposer's Response | Qualification Requirements | |||
| A. General Company Information | A. General Company Information | |||||
| 1. Company name | Text | 1. Company name | ||||
| 2. Company address | Text | 2. Company address | ||||
| 3. Contact person - name & job title | Text | 3. Contact person - name & job title | ||||
| 4. Contact person - telephone number | Text | 4. Contact person - telephone number | ||||
| 5. Contact person - fax number | Text | 5. Contact person - fax number | ||||
| 6. Contact person - email address | Text | 6. Contact person - email address | ||||
| 7. Number of years that Proposer's company has been in business, continuously providing the goods/services described in this RFP, under the same name and/or tax identification number. | ||||||
| Note: Must be at least five (5) year(s). | Number | 7. Number of years that Proposer's company has been in business, continuously providing the goods/services described in this RFP, under the same name and/or tax identification number. |
Note: Must be at least five (5) year(s).
| 8. Any other business/trade names that Proposer is currently known by or has been known by in the past | Text | 8. Any other business/trade names that Proposer is currently known by or has been known by in the past | |||
| 9. Standard days and hours of business | Text | 9. Standard days and hours of business | |||
| 10. Number of individuals currently employed full time (at least 35 hours/week) | Number | 10. Number of individuals currently employed full time (at least 35 hours/week) | |||
| 11. Number of individuals current employed part time (less than 35 hours/week) | Number | 11. Number of individuals current employed part time (less than 35 hours/week) | |||
| 12. Is Proposer registered with the Connecticut Secretary of the State's Office? | Yes/No (Dropdown) | 12. Is Proposer registered with the Connecticut Secretary of the State's Office? | |||
| 13. If requested, would Proposer provide a "Good Standing" certificate issued by the Connecticut Secretary of the State's Office? | Yes/No (Dropdown) | 13. If requested, would Proposer provide a "Good Standing" certificate issued by the Connecticut Secretary of the State's Office? | |||
| B. Environmental Impact/Sustainability | B. Environmental Impact/Sustainability | ||||
| 1. Describe any steps that your company has taken to implement sustainability practices for this product or service. Include in your response whether you work with small and/or local suppliers to achieve your sustainability goals. | Text | 1. Describe any steps that your company has taken to implement sustainability practices for this product or service. Include in your response whether you work with small and/or local suppliers to achieve your sustainability goals. | |||
| C. Financial Information | C. Financial Information | ||||
| 1. Current value of Proposer's equipment. | Dollar Value | 1. Current value of Proposer's equipment. | |||
| 2. Current value of all of Proposer's assets (including equipment, real estate, etc.). | Dollar Value | 2. Current value of all of Proposer's assets (including equipment, real estate, etc.). | |||
| D. Experience and Staffing Relevant to this RFP | D. Experience and Staffing Relevant to this RFP | ||||
| 1. Proposer has, under its direct employment and supervision, the necessary personnel, organization and facilities to properly fulfill all the services and conditions required by this RFP. | Yes/No (Dropdown) | 1. Proposer has, under its direct employment and supervision, the necessary personnel, organization and facilities to properly fulfill all the services and conditions required by this RFP. | |||
| 2. Proposer has all of the certifications, licenses and/or registrations needed to legally provide the goods/services described in this RFP. | |||||
| Note: Proposer must provide copies of any such certifications, licenses and/or registrations upon UConn Health's request. | Yes/No (Dropdown) | 2. Proposer has all of the certifications, licenses and/or registrations needed to legally provide the goods/services described in this RFP. |
Note: Proposer must provide copies of any such certifications, licenses and/or registrations upon UConn Health's request.
| 3. Describe how the Proposer's experience meets the requirements of this RFP. | Text | 3. Describe how the Proposer's experience meets the requirements of this RFP. | |||
| 4. List the projects completed by Proposer within the last three (3) years with emphasis on activities relevant to the requirements specified in this RFP. | Text | 4. List the projects completed by Proposer within the last three (3) years with emphasis on activities relevant to the requirements specified in this RFP. | |||
| 5. Identify the personnel resources who will be assigned to fulfill of the requirements of this RFP if Proposer is selected. Provide each individual's name, title and the proportion of time that he/she will allocate to UConn Health's work. | |||||
| Note: Job descriptions and copies of resumes for each individual identified in response to this question must be attached to Proposer's response. UConn Health must receive advance written notice of any changes to the identified personnel. | Text | 5. Identify the personnel resources who will be assigned to fulfill of the requirements of this RFP if Proposer is selected. Provide each individual's name, title and the proportion of time that he/she will allocate to UConn Health's work. |
Note: Job descriptions and copies of resumes for each individual identified in response to this question must be attached to Proposer's response. UConn Health must receive advance written notice of any changes to the identified personnel.
| 6. A copy of Proposer's organizational chart showing the hierarchical structure of functions and positions is included with Proposer's response. | Yes/No (Dropdown) | 6. A copy of Proposer's organizational chart showing the hierarchical structure of functions and positions is included with Proposer's response. | |||
| E. Legal/Regulatory Matters | E. Legal/Regulatory Matters | ||||
| 1. In the past 3 years, has the Proposer, or any firm, corporation, partnership or association in which the Proposer has an interest been cited for any willful or serious violations of any occupational safety and health act, standard, order or regulation? | |||||
| Note: If the answer is Yes, you must attach a list of the following information for each violation/citation: the name of the individual or company cited, the date of the violation/citation, the nature of the violation/citation (including references to statutes, regulations, standards or orders violated), the name of the government agency that issued the citation, and the result/penalty (see Connecticut General Statutes section 31-57b). | Yes/No (Dropdown) | 1. In the past 3 years, has the Proposer, or any firm, corporation, partnership or association in which the Proposer has an interest been cited for any willful or serious violations of any occupational safety and health act, standard, order or regulation? |
Note: If the answer is Yes, you must attach a list of the following information for each violation/citation: the name of the individual or company cited, the date of the violation/citation, the nature of the violation/citation (including references to statutes, regulations, standards or orders violated), the name of the government agency that issued the citation, and the result/penalty (see Connecticut General Statutes section 31-57b).
| 2. In the past 3 years, has the Proposer, or any firm, corporation, partnership or association in which the Proposer has an interest received any criminal convictions related to the injury or death of any employee? | |||
| Note: If the answer is Yes, you must attach a list of the following information for each criminal conviction: the date of the incident resulting in the employee injury/death, the name of the individual or company convicted, the date of the criminal conviction, the court that issued the conviction, the nature of the conviction (including references to statutes, regulations, standards or orders violated), and the result/penalty (see Connecticut General Statutes section 31-57b). | Yes/No (Dropdown) | 2. In the past 3 years, has the Proposer, or any firm, corporation, partnership or association in which the Proposer has an interest received any criminal convictions related to the injury or death of any employee? |
Note: If the answer is Yes, you must attach a list of the following information for each criminal conviction: the date of the incident resulting in the employee injury/death, the name of the individual or company convicted, the date of the criminal conviction, the court that issued the conviction, the nature of the conviction (including references to statutes, regulations, standards or orders violated), and the result/penalty (see Connecticut General Statutes section 31-57b).
| 3. Has the Proposer or any of its principals received any notices of debarment or suspension from contracting with the State of Connecticut, any other state within the United States, the federal government, or any other governmental entity? | |||
| Note: If the answer is Yes, you must attach copies of all notices of debarment or suspension. | Yes/No (Dropdown) | 3. Has the Proposer or any of its principals received any notices of debarment or suspension from contracting with the State of Connecticut, any other state within the United States, the federal government, or any other governmental entity? |
Note: If the answer is Yes, you must attach copies of all notices of debarment or suspension.
| 4. Proposer affirms and declares that: neither it nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from covered transactions by any governmental entity in accordance with applicable federal or state law; and that it shall disclose to UConn Health immediately in writing any debarment, suspension, proposal for debarment, voluntary exclusion or other event that makes it or any of its principals an “Ineligible Person” at any time during the course of this RFP and the term of any resulting contract. (An “Ineligible Person” is an individual or entity who: (i) is currently excluded, debarred, suspended, or otherwise ineligible to participate in the federal health care programs or in federal procurement or nonprocurement programs, or (ii) has been convicted of a criminal offense that falls within the ambit of 42 U.S.C. §1320a-7(a), but has not yet been excluded, debarred, suspended, or otherwise declared ineligible.) | |||
| Note: Indicate Yes if Proposer affirms that the above statements are true and correct. Indicate No if Proposer refuses to affirm that the above statements are true and correct. | Yes/No (Dropdown) | 4. Proposer affirms and declares that: neither it nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from covered transactions by any governmental entity in accordance with applicable federal or state law; and that it shall disclose to UConn Health immediately in writing any debarment, suspension, proposal for debarment, voluntary exclusion or other event that makes it or any of its principals an “Ineligible Person” at any time during the course of this RFP and the term of any resulting contract. (An “Ineligible Person” is an individual or entity who: (i) is currently excluded, debarred, suspended, or otherwise ineligible to participate in the federal health care programs or in federal procurement or nonprocurement programs, or (ii) has been convicted of a criminal offense that falls within the ambit of 42 U.S.C. §1320a-7(a), but has not yet been excluded, debarred, suspended, or otherwise declared ineligible.) |
Note: Indicate Yes if Proposer affirms that the above statements are true and correct. Indicate No if Proposer refuses to affirm that the above statements are true and correct.
| 5. Vendor Code of Conduct - In furtherance of its longstanding commitment to fundamental human rights, to the dignity of all people, and to the environment, UConn Health requires all suppliers to adhere to the University of Connecticut’s "Vendor Code of Conduct" policy (http://policy.uconn.edu/?p=2718). Proposer agrees to adhere to the Vendor Code of Conduct. | Yes/No (Dropdown) | 5. Vendor Code of Conduct - In furtherance of its longstanding commitment to fundamental human rights, to the dignity of all people, and to the environment, UConn Health requires all suppliers to adhere to the University of Connecticut’s "Vendor Code of Conduct" policy (http://policy.uconn.edu/?p=2718). Proposer agrees to adhere to the Vendor Code of Conduct. | |||
| F. Required Contract Language and Forms | F. Required Contract Language and Forms | ||||
| 1. Does Proposer have any requested changes to the standard contract included with this RFP? | |||||
| Note: If the answer is No, Proposer will be expected to sign the standard contract as written, without exceptions or changes. If the answer is Yes, you must attach a "redlined" version of the sample contract included with this RFP, showing all of the changes being requested, and the contact information (name, title, phone number and email) for the person at Proposer's company who is responsible for negotiating contract language. | Yes/No (Dropdown) | 1. Does Proposer have any requested changes to the standard contract included with this RFP? |
Note: If the answer is No, Proposer will be expected to sign the standard contract as written, without exceptions or changes. If the answer is Yes, you must attach a "redlined" version of the sample contract included with this RFP, showing all of the changes being requested, and the contact information (name, title, phone number and email) for the person at Proposer's company who is responsible for negotiating contract language.
| 2. If selected as a result of this RFP, prior to the commencement of services, Proposer agrees that it will provide UConn Health with certificates of insurance evidencing that Proposer has obtained the forms of coverage in the amounts specified in the sample contract or other documentation included with this RFP, endorsed to name The University of Connecticut Health Center as an additional insured with respect to the contracted services and stating that at least thirty (30) days’ notice will be given to UConn Health prior to any cancellation or reduction in coverage. | Yes/No (Dropdown) | 2. If selected as a result of this RFP, prior to the commencement of services, Proposer agrees that it will provide UConn Health with certificates of insurance evidencing that Proposer has obtained the forms of coverage in the amounts specified in the sample contract or other documentation included with this RFP, endorsed to name The University of Connecticut Health Center as an additional insured with respect to the contracted services and stating that at least thirty (30) days’ notice will be given to UConn Health prior to any cancellation or reduction in coverage. |
| 3. If selected as a result of this RFP, Proposer agrees that it shall be: i) responsible for the entire performance under the contract award, regardless of whether the Proposer itself performs; ii) the sole point of contact concerning the management of the contract award, including performance and payment issues; and iii) solely and completely responsible for adherence to all applicable provisions of the purchase order/contract by all individuals and entities providing the goods/services described in this RFP. | Yes/No (Dropdown) | 3. If selected as a result of this RFP, Proposer agrees that it shall be: i) responsible for the entire performance under the contract award, regardless of whether the Proposer itself performs; ii) the sole point of contact concerning the management of the contract award, including performance and payment issues; and iii) solely and completely responsible for adherence to all applicable provisions of the purchase order/contract by all individuals and entities providing the goods/services described in this RFP. |
| 4. If selected as a result of this RFP, Proposer agrees that in the event that its contract award with UConn Health ends for any reason (including, but not limited to, expiration, termination or cancellation), Proposer will cooperate with and provide a smooth and orderly transition to any successor entity that assumes the responsibilities in order to ensure minimal disruption and prevent any decline in service to UConn Health. | Yes/No (Dropdown) | 4. If selected as a result of this RFP, Proposer agrees that in the event that its contract award with UConn Health ends for any reason (including, but not limited to, expiration, termination or cancellation), Proposer will cooperate with and provide a smooth and orderly transition to any successor entity that assumes the responsibilities in order to ensure minimal disruption and prevent any decline in service to UConn Health. |
| G. Bid Compliance | G. Bid Compliance | |
| Proposer confirms that it is aware that noncompliance with the following requirements may result in rejection of the bid response: |
(i) Bidders are required to submit their bid responses electronically via email to the Buyer named in the bid on or before the due date and time specified in the bid. Do NOT upload your bid response to the Connecticut bid portal. UConn Health only accepts bid responses that are emailed directly to the Buyer per their instructions. Responses must be received by the Buyer via email prior to the deadline.
(ii) Bid responses won’t be accepted unless all sections of the bid template are completed in their entirety.
Don’t leave any section blank.
(iii) References are required – we review the names of the references as part of the bid evaluation. UConn Health will only contact references for the supplier(s) that the selection committee is interested in.
(iv) All forms must be signed and dated.
(v) Don’t add or change language on any of the bid forms or compliance documents. The only place where redlining is allowed is in the standard contract in the bid package, and UConn Health is not obligated to accept any requested changes to contract…
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