SOWCST heating system_revised_final_16july2026.pdf

Scope of Work and Specifications for

Sitka Moorings

Cutter Support Building Repair Heating System

Located at

Sitka Moorings

1480 Seward Ave

Sitka, AK 99835

May 2026

Commanding Officer

United States Coast Guard Cutter

Kukui

Sitka, AK 99835

1. SCOPE:

1.1. Provide material and labor to complete demolish and remove all required components of the existing one (1) 480 MBH boiler system and two (2) hydronic heaters.

Contractor shall prepare the foundation location, plumbing, and electrical systems to accept the new equipment. Contractor to furnish an in-kind 480 MBH boiler system and two (2) in-kind hydronic heaters meeting the same ratings of the old systems, including all applicable valves and fittings, located at the Cutter Support Building in Sitka, AK. All work must be in accordance with all manufacturers’ specifications and general industry standards.

The work shall include, but is not limited to:

• Isolating, draining, and safely removing the two existing unit heaters and all associated valves and piping.

• Furnishing and installing (1) new, in-kind 480 MBH Boiler. The existing boiler is a Weil-McLain model 80.

• Furnishing and installing two (2) new, in-kind hydronic unit heaters. The existing heaters are Modine Model V 59S01 (or equivalent). The replacement units must meet or exceed the performance specifications of this model, including heating capacity, flow rate, and electrical requirements (115V).

• Furnishing and installing all new associated shut-off valves, unions, and fittings required for a complete and functional installation.

• Reconnecting the new heaters to the existing hydronic piping and electrical systems.

• Refilling the system, purging all air, and conducting a complete service and inspection of the boiler system, including but not limited to: checking and adjusting system pressure, testing all operational and safety controls, cleaning burner assemblies, inspecting for leaks, and verifying proper ignition.

• Testing the new heaters to ensure they are fully operational and performing to specification.

• Removing all debris from the work site and leaving the area in a clean and orderly condition

2. GOVERNMENT FACILITIES AND UTILITIES:

2.1. Electrical power and potable water are available on the site; the Contractor will be permitted to utilize these utilities in performing the work, provided that the existing systems are not overloaded. Telephone services will not be available for use by the contractor.

3. PERIOD OF PERFOMANCE:

3.1 Once contractor is given the notice to proceed, all long lead time items shall be purchased/ordered by the contractor. Estimated delivery dates to be provided to the COR/KO as they become available. Once all materials have arrived on the job site, contractor will commence the replacement within 5 business days and complete all work no later than 14 business days from the start of work per boiler.

4. MATERIALS AND LOCATIONS:

4.1. Materials shall be delivered to the jobsite in their original unopened packages, clearly marked with the manufacturer’s name, brand name, and description of contents. Storage shall be in accordance with manufacturers’ recommendations in a clean, dry, well-ventilated area. Stored materials shall be protected from sunlight and kept away from excessive heat. The contractor shall not store any highly flammable materials in the work area. Sufficient area for staging is available on site; storage areas will be pre-approved by the Contracting Officers

Representative (COR) and/or Contracting Officer (KO). Special precautions shall be taken to ensure construction materials and debris does not enter the roadways and/or parking lot. Contractor is responsible for safeguarding all equipment, tools, and materials from damage and theft.

4.2. The Contractor is required to comply with local VOC laws and regulations. All applicable Material Safety Data Sheets shall be available upon request.

5. SCHEDULE OF WORK:

5.1. The Contractor shall perform all work during Kukui work hours. The base normal working hours are 7:00 am to 3:00 pm, Monday through Friday. If the contractor is going to work outside normal working hours, permission must be obtained from the KO. Contractor must submit a written request at least 48 hours prior if they intend to work outside of business hours. Only the KO can authorize any work hour changes.

6. EXISTING CONDITIONS:

6.1. The Offeror should visit the site and take such other steps as may be reasonably necessary to ascertain the nature and location of the work, the general and local conditions which can affect the cost of the work thereof. Failure to do so will not relieve bidders from responsibility for estimating properly the difficulty or cost of successfully performing the work. The government will assume no responsibility for any understanding or misrepresentations concerning conditions made by any of its officers or agents prior to the execution of the contract, unless included in the request for quotes, the specification, or related documents.

7. SITE VISIT: All requests for the purpose of Site Visits shall be submitted through the

KO.

8. LIABILITY OF CONTRACTOR:

8.1. Any damage to government property caused by the contractor shall be repaired or replaced by the contractor at no cost to the government. The contractor shall not disconnect any service without approval from the COR and/or KO.

8.2. The contractor shall be responsible for cleanup and disposal of all waste generated due to the work performed. All waste generated shall be disposed of in accordance with all Federal, State, and local regulations and laws, and be the responsibility of the contractor. No Waste or materials shall remain on site after work is accepted.

9. INSPECTION AND ACCEPTANCE: The COR and/or KO will accomplish inspection and acceptance of work. This responsibility may be delegated local

Facility Engineer.

10. SAFETY: The Contractor is wholly responsible for work site safety. The Contractor shall implement a safety program that protects the lives and health of personnel in the construction area, prevents damage to property, and avoids work interruptions. To accomplish this end, the Contractor shall provide appropriate safety barricades, signs, signal lights, etc. as well as complying with the requirements of all Federal, State and

Local safety laws, rules, and regulations.

11. GOVERNMENT FACILITIES AND REGULATIONS: The Contractor, their employees, and any sub-contractors shall become familiar with and obey all Coast

Guard and local Unit regulations. All personnel employed on the project shall keep within the limits of the work area and shall not enter any other area outside of the work site unless authorized to do so in the performance of their duties. There shall be

No Smoking in any Coast Guard Building.

12. TECHNICAL REQUIREMENTS:

12.1 GENERAL: The contractor shall provide all labor, materials, tools, equipment, supervision, engineering services, and transportation necessary to replace with Contractor to furnish in-kind heaters meeting the same ratings of the old system that includes and all applicable valves and fittings, in accordance with all manufacturers specifications, and general industry standards.

12.2 The contractor shall consider all risks to equipment and personnel and incorporate safe work practices, hazard analysis, and hazard mitigation procedure to ensure the risks and hazards of the proposed work are mitigated. The contractor shall participate in all utility outages and lock out tag out procedures required to isolate energy sources and set up the work site of the performance of the work.

12.3 Once new heater system has been tested and commissioned for service, contractor will provide the Coast Guard with all manuals and instructions for all equipment installed. Contractor to provide copies of all test results associated with commissioning this system.

13. Any additional materials, parts, and/or labor not covered under this statement of work will require prior approval with written quote submitted to the Contracting Officer.

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