UCB001401 Sundance CMGC RFP.pdf

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REV 7/2025

REQUEST FOR PROPOSALS

Integrated Project Delivery utilizing

Construction Manager/General Contracting Services

State of Colorado University of Colorado Boulder

Notice Number: 25-65 Project Number: UCB001401 Project Title: MULTI-Sundance Film Festival Upgrades Estimated Project Cost: $1,000,000.00

Table of Contents

I. NOTICES

II. PROJECT OVERVIEW

Scope of Services

III. MINIMUM REQUIREMENTS

IV. MANDATORY PRE-SUBMISSION CONFERENCE AND SITE TOUR

V. SCHEDULE

VI. QUESTIONS, CLARIFICATIONS AND ADDENDA

VII. POINT OF CONTACT/CLARIFICATION

VIII. SUBMITTALS OF QUALIFICATIONS

IX. METHOD OF SELECTION AND AWARD

A. Short List B. Oral Interview

X. EVALUATION OF QUALIFICATIONS

A. PREQUALIFICATION SUBMITTAL CRITERIA

1. QUALIFICATIONS OF THE FIRM(s)

2. QUALIFICATIONS OF THE MANAGEMENT TEAM MEMBERS

3. PROJECT MANAGEMENT APPROACH

4. PRIOR PROJECT EXPERIENCE/SUCCESS

5. EQUITY DIVERSITY AND INCLUSION

6. MISCELLANEOUS CONSIDERATIONS

XI. ORAL INTERVIEWS EVALUATION CRITERIA

1. QUALIFICATIONS OF THE FIRM

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2. QUALIFICATIONS OF THE MANAGEMENT TEAM MEMBERS

3. PROJECT MANAGEMENT APPROACH

4. PRIOR PROJECT EXPERIENCE/SUCCESS

5. MISCELLANEOUS CONSIDERATIONS

XII. FEE PROPOSALS

XIII. ACKNOWLEDGEMENT AND ATTESTATION FORM

Appendix A: Evaluation Forms Appendix B: Construction Manager/General Contractor (CM/GC) Agreement with

General Conditions of the Construction Manager/General Contractor Agreement Appendix C: Direct Labor Burden Calculation

Appendix E: Applicable Prevailing Wage Rates & Apprenticeship Contribution Rates

Appendix F: Apprenticeship Utilization Certifications Appendix G: Program Plan, etc

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I. NOTICES

1. For all projects with a total dollar value above $150,000 Notice of Final Settlement is required by C.R.S. §38-26-107(1). Final Settlement, if required, will be advertised in the same location as the original solicitation.

2. For State Public Works C.R.S. §8-17-101 - Colorado labor shall be employed to perform at least 80% of the work. Colorado labor means any person who is a resident of the state of Colorado at the time of the Public Works project.

3. All respondents accept the conditions of this RFP, including but not limited to, the following:

a. All submittals shall become the property of the State of Colorado and will not be returned.

b. Late submittals shall not be evaluated.

c. The State reserves the right to reject any or all proposals on the basis of being unresponsive to this RFP or for failure to disclose requested information.

d. The State shall not be liable for any costs incurred by respondents in the preparation of submittals and proposals nor in costs related to any element of the selection and contract negotiation process.

e. Any restriction as to the use of submitted materials must be clearly indicated as proprietary. The requested limitation or prohibition of use or release shall be identified in writing on a cover sheet. Blanket claims of proprietary submittals will not be honored. Fee proposals will be considered proprietary.

f. The respondent has reviewed Appendix B and by responding has agreed that the terms and conditions of the sample Construction Management/General Contracting Agreement are expressly workable without reservation.

4. The respondent has reviewed Appendix B and by responding has agreed that the terms and conditions of the sample Construction Manager/General Contractor (CM/GC) Agreement (SC-6.5) and General Conditions of the Construction Manager/General Contractor Agreement (SC- 6.51) are expressly workable without reservation. Any exceptions to the contract must be communicated formally in writing before the bid closes.

5. Per C.R.S. §24-92-115 unless prohibited by applicable federal law, contract for any public project in the amount of one million dollars or more, that does not receive federal money, in the amount of one million dollars or more shall require the general contractor to which the contract is awarded to submit, at the time the mechanical, electrical, or plumbing subcontractor is put under contract, documentation that Identifies the contractors or subcontractors that

AFB-CSBV pg. 2 will be used for all mechanical, sheet metal, fire suppression, sprinkler fitting, electrical, and plumbing work required on the project and certifies that all firms identified participate in apprenticeship programs registered with the United States department of labor’s employment and training administration or state apprenticeship councils recognized by the United States department of labor and have a proven record of graduating a minimum of 15% of its apprentices for at least three of the past five years.

6. Per C.R.S. §24-92-117, a public construction project in the amount of five hundred thousand dollars or more shall be subject to the Buy Clean Colorado (BCCO) Act program requirements. The BCCO Act requires the Office of the State Architect to establish a maximum acceptable global warming potential (GWP) limit for each category of eligible materials, which include asphalt and asphalt mixtures, cement and concrete mixtures, glass, post-tension steel, reinforcing steel, structural steel, and wood structural elements. For any solicitation for a contract for the design of an eligible project, a State Agency or institution shall require the designer who is awarded the contract to include in project specifications when final construction documents are released, a current Environmental Product Declaration (EPD) that meets the maximum acceptable GWP limits for each eligible material specified for the project. A contractor that is awarded a contract for an eligible project shall not install any eligible materials on the project until the contractor submits an EPD for each eligible material procured for the project.

7. Per C.R.S. §24-92-Part 2, a public construction project in the amount of five hundred thousand dollars or more shall be subject to the State prevailing wage rate, of the regular, holiday, and overtime wages paid and the general prevailing payments on behalf of employees to lawful welfare, pension, vacation, apprentice training, and educational funds in the State, for each employee needed to execute the contract. Payments to the funds must constitute an ordinary business expense deduction for federal income tax purposes by contractors and subcontractors. Contractors are required to pay their employees at weekly intervals and shall comply with the enforcement provisions of C.R.S. §24-92-209. Contractors awarded a project of this size will be required to utilize the LCPTracker cloud-based labor compliance and certified payroll application.

8. Preference shall be given to Colorado resident bidders and for Colorado labor, as provided by law.

II. PROJECT OVERVIEW

Introduction

The University of Colorado Boulder (CU Boulder) seeks a qualified Construction Manager/General Contractor (CM/GC) for multiple renovation projects on campus that will be used by the Sundance Fillm Festival (SFF). Starting in January 2027, SFF is relocating to Boulder, Colorado and will be using facilities on the CU Boulder campus for portions of the festival. It is anticipated that two to three venues on campus will be utilized by SFF for film screenings and events. In preparation for these events, the

AFB-CSBV pg. 3 university is working with SFF to make modifications to specific campus buildings to meet SFF’s needs. Campus venues being considered for use by SFF include Macky Auditorium, Roe Green Theatre at the University Theatre building, Muenzinger E050, and Chemistry 140. The general scope of work is focused on audio/visual (AV) upgrades (including cable pathways, new electrical loads and structural modifications for to hang new AV systems) and may also include accessibility improvements, though the work will vary depending on specific location. More detailed descriptions of the scope(s) known to-date are included below:

Macky Auditorium Project Type: Historic Venue - Live Performance + Cinema Integration Scope of Work:

● Supporting infrastructure for a Dolby Atmos/Live sound system, with over 100 speaker locations, including overhead and surround configurations.

● Rigging and structural modifications for a cinema screen and stage channels located downstage of the proscenium, with consideration for sightlines, safety, and aesthetics.

● Electrical and power distribution upgrades to support the added system load.

● Sound mitigation solutions for optimal performance and minimal disruption to adjacent spaces.

● Improve ADA seating capacity throughout the auditorium.

● Integration of a temporary Dolby Vision Projection Booth at the lip of the balcony, necessary for the Sundance Film Festival's high-quality visual experience and to accommodate the specific requirements of the Dolby Atmos and Vision system.

● Modifications to the orchestra pit to improve accessibility for artists and enhance performance capabilities.

Key Considerations:

● All new work must respect and preserve the building’s historic fabric in the

University of Colorado.

● Collaboration with historical preservation consultants may be required.

Roe Green Theatre Project Type: Multi-use Performance Space Scope of Work:

● Supporting infrastructure for a Dolby Atmos system, including overhead and surround sound zones.

● Soundproofing and acoustic separation between the stage/performance area and the adjacent scene shop.

● Modifications to support improved ADA seating capacity and artist accessibility, with emphasis on stage-level access.

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● Evaluation and upgrade of infrastructure, including rigging, electrical, and acoustics.

3. Muenzinger Theatre or Chem 140 Project Type: Cinema Performance Venue Scope of Work:

● Construction of a cinema screen enclosure on the stage to house stage channels and hide projection infrastructure.

● Supporting infrastructure for a Dolby Atmos cinema system, including overhead and side surround speakers.

● Review and plot implementation of acoustic treatment and structural support as needed.

● Enhancement of ADA seating areas, ensuring multiple options and optimal sightlines.

CU Boulder is issuing this RFP document for multiple projects, and the university may elect to choose one CM/GC team or multiple CM/GC teams to execute this work.

All construction work in preparation of the 2027 season must occur and be completed during the summer of 2026, starting immediately after commencement (May 2, 2026).

Any firm pursuing this project must be prepared to assist with pre-construction services in a fast tracked design process (SD/DD in 10 weeks, CD in 8 weeks) and be ready to mobilize to site immediately after Spring Commencement.

CU and Sundance will be relying on the General Contractor’s pre-construction services to guide design to meet both budget and schedule requirements. A successful firm will offer a highly detailed understanding of long lead and construction durations to ensure the design is achievable within the schedule and budget constraints. A successful firm will also have a proven track record of delivering creative approaches during pre-construction to ensure challenging projects are delivered within owner expectations

A successful firm will have proven experience with fast-tracked projects and assign the team necessary to prioritize this project, offering expedited turn-around times for pre-con deliverables, submittals, RFI etc.

The SFF will be utilizing CU Boulder venues for the next 10 years and additional renovation projects may be necessary after the 2027 season. The firm selected via this RFP may be retained for up to 5 additional years to support future projects. Fee for future work would be negotiated at a later date once new scope is identified.

The University of Colorado Boulder anticipates using a Construction Manager/General Contractor (CM/GC) approach to project delivery. A Guaranteed Maximum Price (GMP) and an updated project duration schedule will be established by the

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Architect/Engineer and the Construction Manager/General Contractor in conjunction with the University of Colorado Boulder. The CM/GC will evaluate, among other things, availability of materials and labor, project schedule, project costs as they relate to the established budget, constructability, and will work closely with the Architect/Engineer and the University of Colorado Boulder throughout the planning, design and construction phases of the project. Construction is estimated to commence May 2026.

The process used in the selection of the CM/GC will be comprised of one stage.

Responding firms will first submit their sealed fee proposals via the BidNet posting titled “CU Boulder UCB001401-MULTI-Sundance Film Festival Upgrades-FEE PROPOSAL” by September 8, 2025 @ 5:00PM MST. Qualification proposals will be submitted under the BidNet posting titled “CU Boulder UCB001401-MULTI-Sundance Film Festival Upgrades-QUALIFICATIONS” by September 9, 2025 @ 5:00PM MST. A Jury Panel of individuals who will be involved in the project and/or understand the required services associated with Construction Management/General Contracting will evaluate responses to this RFP. The qualifications submittal will be evaluated and scored before the Fee Proposals are unsealed. Both qualifications and cost will be considered in the final ranking of firms with qualifications given 80% of the value of the weighted criteria and fees for the Fee Proposal given 20%.

Selection and award of this project will be based on a combination of qualifications and costs that represent the best overall value to the State.

Scope of Services

The scope of services assistance to the State during the process of assessment, design, construction, and warranty period. Specific tasks to be performed by the Construction Manager/General Contractor (CM/GC) include those generally performed by the CM/GC construction community where the Construction Manager is also the Contractor. A sample copy of the State’s CM/GC contract is contained within the RFP. A Guaranteed Maximum Price (GMP) will be required at the completion of Design Development phase.

Per C.R.S. §38-26-106, if a contract amounts to $150,000 or more, the awarded contractor shall provide payment and performance bonds not less than 50% of the value of the contract. The costs associated with this bond are to be included in the contractor’s proposal.

III. MINIMUM REQUIREMENTS

Notice is hereby given to all interested parties that all firms will be required to meet all minimum requirements to be considered for this project. Interested parties should be prepared to show evidence of the following to be considered as qualified, as a minimum:

1. Not previously terminated by the State for non-performance on a State Buildings contract or procurement.

2. The contractor must have been in the same business under the same name for the last two (2) years.

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3. Demonstrated specific contracting experience in projects of similar scope and complexity for at least two (2) projects each in excess of $500,000 (hard costs), utilizing the expertise present in their Colorado Office; and

4. Demonstrated bonding capability up to $2,000,000.00 for an individual project coincidentally with current and anticipated workloads; provide letter from surety that affirms this capacity.

5. Respondents must acknowledge all issued addenda in their submittal and proposal.

6. Attended and signed in at the Mandatory Pre-Submission Conference

Firms meeting the minimum requirements may obtain additional proposal documents on the website accompanying this advertisement.

All submittals are to be submitted electronically via Bidnet at:

https://www.bidnetdirect.com/colorado/universityofcoloradodesignandconstruction

IV. MANDATORY PRE-SUBMISSION CONFERENCE AND SITE TOUR

To ensure sufficient information is available to firms preparing submittals, a mandatory pre-submittal conference has been scheduled. The intent of this conference is to have CU Boulder staff discuss the project. Firms preparing submittals must attend and sign-in to have their submittals accepted.

A mandatory Pre-Submission Meeting will be held virtually on August 26, 2025 @ 10:00 AM MST at the following link:

https://teams.microsoft.com/l/meetup-join/19%3ameeting_NGUyZTE3MDAtMDI2Zi00YjYzLTg2YjUtOTNlZjRkMTY2YjY1%40t hread.v2/0?context=%7b%22Tid%22%3a%223ded8b1b-070d-4629-82e4-c0b019f46057%22%2c%22Oid%22%3a%22b06ab230-ffc6-4665-a51c- 9960944c8fcc%22%7d

V. SCHEDULE

The following is a tentative schedule of events for the Proposal Submittal process and an outline of the schedule for the balance of the project. All dates are subject to change and changes in the schedule will be issued via addendum.

Request for Proposal Issued 8/8/25 Mandatory Pre-Submittal Conference 8/26/25 @10:00 AM MST Request for Clarifications Due 8/27/25 @ 5:00 PM MST Final Addendum Issued (anticipated) 8/29/25 Fee Proposals Due 9/8/25 @ 5:00PM MST Qualifications Submittals Due (date and Time) 9/9/25 @ 5:00 PM MST Selection Announced 9/11/25 Negotiation/Execution of Contract 9/19/25 Anticipated Design Start 9/8/25 Anticipated CM/GC Start 9/22/25 Anticipated Construction Start/Finish 5/4/26 – 8/19/26 https://teams.microsoft.com/l/meetup-join/19%3ameeting_NGUyZTE3MDAtMDI2Zi00YjYzLTg2YjUtOTNlZjRkMTY2YjY1%40thread.v2/0?context=%7b%22Tid%22%3a%223ded8b1b-070d-4629-82e4-c0b019f46057%22%2c%22Oid%22%3a%22b06ab230-ffc6-4665-a51c-9960944c8fcc%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_NGUyZTE3MDAtMDI2Zi00YjYzLTg2YjUtOTNlZjRkMTY2YjY1%40thread.v2/0?context=%7b%22Tid%22%3a%223ded8b1b-070d-4629-82e4-c0b019f46057%22%2c%22Oid%22%3a%22b06ab230-ffc6-4665-a51c-9960944c8fcc%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_NGUyZTE3MDAtMDI2Zi00YjYzLTg2YjUtOTNlZjRkMTY2YjY1%40thread.v2/0?context=%7b%22Tid%22%3a%223ded8b1b-070d-4629-82e4-c0b019f46057%22%2c%22Oid%22%3a%22b06ab230-ffc6-4665-a51c-9960944c8fcc%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_NGUyZTE3MDAtMDI2Zi00YjYzLTg2YjUtOTNlZjRkMTY2YjY1%40thread.v2/0?context=%7b%22Tid%22%3a%223ded8b1b-070d-4629-82e4-c0b019f46057%22%2c%22Oid%22%3a%22b06ab230-ffc6-4665-a51c-9960944c8fcc%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_NGUyZTE3MDAtMDI2Zi00YjYzLTg2YjUtOTNlZjRkMTY2YjY1%40thread.v2/0?context=%7b%22Tid%22%3a%223ded8b1b-070d-4629-82e4-c0b019f46057%22%2c%22Oid%22%3a%22b06ab230-ffc6-4665-a51c-9960944c8fcc%22%7d

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The above schedule is tentative. Responding firms shall be notified of revisions in a timely manner by email or posted on [ColoradoVSS / Bidnet/Rocky Mountain E- Purchasing System (RMEPS)] website. Respondents may elect to verify times and dates by email, but no earlier than 36 hours before the scheduled date and time.

VI. QUESTIONS, CLARIFICATIONS AND ADDENDA

Owner initiated changes to this RFP will be issued under numerically sequenced addenda.

Owner initiated changes to this RFP will be posted in the form of addenda on [ColoradoVSS / Bidnet/Rocky Mountain E-Purchasing System (RMEPS)].

Questions and requests for clarifications regarding this project shall be submitted before the deadline listed in the above Schedule.

Communication regarding the project during the procurement, outside of this submission process or scheduled procurement milestones is not permitted.

VII. POINT OF CONTACT/CLARIFICATION

Name: Josh Porosky Agency: University of Colorado Boulder – Design & Construction Email Address: Joshua.porosky@colorado.edu Phone: 720-345-7161

VIII. SUBMITTALS OF QUALIFICATIONS

1. This RFP document, it’s appendices, and any written addenda issued prior to the closing of the solicitation, and written clarifications shall serve as the only basis for the proposal.

2. All submittals must comply with the following items, a through h. The State retains the right to waive any minor irregularity, or requirement should it be judged to be in the best interest of the State.

a. Qualifications shall be formatted and tabbed in the exact form and numeric sequence of the Evaluation Form (1 through 7) in Appendix A. A two-sided single-page cover letter addressed to the University of Colorado Boulder outlining the firm(s) qualifications is required at the front of the submittal. Not counting the cover letter and required Acknowledgement and Attestation form, the entire submittal is to be no more than 20 single sided 8 ½’ x 11” sized pages in portrait format, at least 10 font and shall be formatted as one PDF for the entire submission. No physical submittals are to be accepted.

b. Qualifications shall be evaluated in accordance with criteria as indicated in PREQUALIFICATION SUBMITTAL CRITERIA and ranked on the corresponding Evaluation Form in Appendix A.

c. Response to all items shall be complete.

d. All references shall be current and relevant.

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e. Complete and execute the appropriate Acknowledgment and Attestation Form as provided in Section VI and submit at the back of the Prequalification Submittal.

f. An electronic copy of the Fee Proposal is due September 8, 2025 and shall be received no later than 5:00 PM MST.

g. An electronic copy of the qualification package are due September 9, 2025 and shall be received no later than 5:00 PM MST.

IX. METHOD OF SELECTION AND AWARD

A. Qualifications Evaluation

1. From the submittals received, a jury panel will evaluate the submittals using the scoring indicated on the enclosed Evaluation Form, Appendix A.

2. Firms failing to meet the minimum required qualifications will not receive further consideration.

B. Oral Interview

1. Mandatory oral interviews shall be conducted for the short-listed firm(s) only. Interview times and location will be arranged by the [Insert agency/Institution] and all short-listed firms will be notified in advance. At the option of the State, a visit to the short-listed firm(s) managing home office and/or representative field office may be required.

C. Fee Proposals

1. All firms submitting qualification submittals are required to submit fee proposals. Fee Proposals will remain sealed until after the qualitative scoring is completed and will then be opened. The Fee Proposal will then be considered (equivalent to 20 percent of the weighted criteria) in conjunction with the qualitative score from the response (equivalent to 80 percent of the weighted criteria).

2. Fee Proposals shall be submitted on the form provided in Section XII, without modification. A Fee Proposal shall be accompanied with sufficient detail to clearly identify the fee for service and include a detailed schedule of estimated (not-to-exceed) reimbursable and non-reimbursable costs. The percentage of the cost of work is not acceptable value. The Fee Proposal should be prepared independently in accordance with the following:

a. Fees are outlined in Exhibit A of the Sample Agreement attached to this solicitation as Appendix B.

b. Any specific services requested in the RFP and its appendices that are not included should be clearly identified. Exclusion

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c. Provide a CM/GC staff schedule with staff by name, position and man-hours (assume 8-hour days) per month estimated on the project.

d. Provide a detailed estimate of reimbursable costs including breakdown of direct salaries and payroll fringes (DPE) for on-site CM/GC personnel associated with the services. Not-to-exceed reimbursable expenses shall be provided at direct cost.

e. Provide a detailed estimate of non-reimbursable expenses (included in fee).

f. The State reserves the right to reject any Fee Proposal not prepared in the above manner. Proposals that exceed the available funds may be rejected outright but the State reserves the right to negotiate a reasonable fee for service within the available funds. The CM/GC contract will be a bonded lump sum contract including not-to-exceed reimbursables with a Guaranteed Maximum Price to encompass all construction work; some not-to-exceed allowances may be included as directed by the State.

3. This Fee Proposal is a binding offer to perform the services associated with the Scope of Services described in this RFP and the Designated Services and Method of Payment Matrix in Appendix B.

The State reserves the right to negotiate a cost adjustment based on scope clarification after selection and prior to contract execution.

D. Method of Selection and Award

1. The Jury Panel shall complete a combined evaluation of qualifications and fee in accordance with the criteria as indicated in Section X, EVALUATION OF QUALIFICATIONS and Section XI ORAL INTERVIEWS EVALUATION CRITERIA. Numerical ranking and selection of the most qualified firm (including fee) will then occur on the corresponding evaluation forms in Appendix A.

2. The final fee amount and scope of services may be negotiated at the State’s discretion. The award and contract will be contingent on the availability of key proposed Project Management Team staff.

E. After selection and award all proposals, qualifications and ranking documents will be made available to the public on the agency or institutions solicitation platform.

X. EVALUATION OF QUALIFICATIONS

A. PREQUALIFICATION SUBMITTAL CRITERIA

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1. QUALIFICATIONS OF THE FIRM(s)

• Provide a description of the composition and management structure of your firm. Identify the firm’s roles and responsibilities and relevant experience with projects of similar scope and complexity and similar fast track project delivery methods. Describe how the firm’s experience will relate to the success of this project.

• Provide a description and separate graphic organizational chart complete with working titles identifying the lines of authority, responsibility and coordination.

• Provide a detailed description of the process of how your firm selects qualified sub-contractors and manages them effectively on complex multi-phased projects. How does your organization attempt to utilize disadvantaged and small businesses

• Provide a detailed description of how your firm will maximize the Colorado construction workforce on this project.

• Provide your firm’s safety record over the last ten years and describe your firm’s efforts to retain and support employees.

2. QUALIFICATIONS OF THE MANAGEMENT TEAM MEMBERS

• Describe the qualifications and relevant experience of the superintendent including demonstrated experience working on projects of similar scope and complexity and time commitment for this project.

• Describe the qualifications and relevant experience of other key in-house staff and time commitments for this project.

• Identify all current office locations of the assigned staff and any other resident expertise intended to be provided under this RFP.

3. PROJECT MANAGEMENT APPROACH

• Provide a strategic project approach summary: Include discussion of your firm’s approach in providing successful Construction Management/General Contracting services based on prior experience in cost, schedule and quality effectiveness. Include specific examples (1–2-page excerpts) of actual products (estimates, progress reports, schedules, constructability reviews, value engineering studies, forms, general conditions budgets, organizational structures, etc.).

• Provide a description of construction work Project Management Team has capability to competitively bid and self-perform, including qualifications to do such. It is the perception of the University of Colorado Boulder that subcontracting CM/GC construction work is in the State’s best interest in terms of price competition. The University of Colorado Boulder may, at its discretion, limit the types and amount of work Project Management Team bids and self-performs.

4. PRIOR PROJECT EXPERIENCE/SUCCESS

a. Select your three (3) most relevant projects and provide, at a minimum, the following:

• The project/contract name

• Description of services provided

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• Overall construction cost of project, as applicable, including initial contract value and change orders including reasons for change orders

• Organizational structure of service delivery under the contract (include the owner’s organization as it interfaced with the respondent’s contract)

• Key assigned in-house staff (name and title)

• Subcontracts (service) used in the performance of the contract

• Schedule history

• Reference(s) for Owner and Architect as described in Section

VIII, SUBMITTALS OF QUALIFICATIONS

• Continuing services, if any

b. Timeliness

In general, Construction Management/General Contracting work is seen as successful if it is on time, on budget, and of high quality of workmanship. Timeliness is generally based on completion by the originally scheduled date and is indicated by a Certificate of Occupancy. Please demonstrate for each of the above projects how timely delivery occurred.

c. Budget Considerations

Similar to timeliness, being on budget historically means the work was completed within the originally identified available budget.

Demonstrate for the above projects examples of how you accomplished the following cost control services. For the purposes of this RFP, the State is interested not only in being within budget but also in the respondents’ ability to address these issues:

• Conceptual estimating

• Value analysis

• Alternate solutions

• Scope reduction that maintains project function

• Cost/benefit analysis

Demonstrate for the above projects examples of how you accomplished the above cost control services.

d. Quality

Construction quality has the obvious traditional connotations (workmanlike, in compliance with the specifications, normal standard of care, etc.). Demonstrate for the above project examples how a high quality of workmanship was achieved.

e. Services Disruption

Demonstrate how your services on the above project examples dealt with issues of disruption at existing facilities, etc. if applicable.

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f. Project Acceptability

Please discuss how your Construction Management/General Contracting services helped achieve owner satisfaction regarding project quality and acceptability with your project examples.

g. Compliance

Provide information on how compliance with industry standards of care, building codes, etc. was achieved.

5. EQUITY DIVERSITY AND INCLUSION

a. Describe how your team is incentivized to hire and promote diverse individuals

b. Describe how your team attempts to contract with Service- Disabled Veteran Owned Small Businesses or historically disadvantaged businesses

6. MISCELLANEOUS CONSIDERATIONS

a. Claims/Litigation History of Firm

Provide information on any past, current or anticipated claims (i.e., knowledge of pending claims) on respondent contracts;

explain the litigation, the issue, and its outcome or anticipated outcome.

b. Apprenticeship Training Program

Where an Apprentice Training Program certified by the Office of Apprenticeship located in the Employment and Training Administration in the United States Department of Labor exists in the State, or a comparable program for the training of apprentices is available in the State:

1. Each submitter shall demonstrate access to the certified program or a comparable alternative (Note that it is the responsibility of the submitter to demonstrate the comparability of a non-certified program) and,

c. Each submitter’s subcontractor at any tier with a contract value of two hundred fifty thousand dollars or more shall demonstrate access to the certified program or a comparable alternative.

d. Apprenticeship Training Program

e. NOT USED

XI. ORAL INTERVIEWS EVALUATION CRITERIA

(Note that the primary focus of the Oral Interview evaluation in addition to the Fee Proposal will be the proposed project management team members’ capabilities).

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1. QUALIFICATIONS OF THE FIRM

• Explain the composition and structure of your project management team and how the firm will support their efforts in the field throughout this project.

• Are the lines of authority, responsibility and coordination clearly identified?

2. QUALIFICATIONS OF THE MANAGEMENT TEAM MEMBERS

• Explain the prior experience with projects of similar scope and complexity and similar fast track project delivery methods of the superintendent and all other project management team members.

Explain their roles and responsibilities and authority and why they are the right team members for this project.

• Explain anticipated project management team staff current and projected workload.

• Identify all current office locations and the resident expertise intended to be provided under this RFP. Identify the location of the staff for the performance of this contract, their expertise, and generic equipment that will be located in Colorado and act in support of the anticipated contract.

3. PROJECT MANAGEMENT APPROACH

• Explain the strategic project approach for this project in summary:

Include discussion of your team’s approach in providing successful CM/GC services based on the needs of this specific project utilizing the team’s prior past experience including cost, schedule, and quality control.

• Explain the construction work, the project management team has the capability to competitively bid and self-perform including qualifications to do such work.

• Provide a detailed description of how your project management team will select qualified sub-contractors and manage them effectively on this project.

4. PRIOR PROJECT EXPERIENCE/SUCCESS

• Explain the most relevant projects the superintendent and the team members have completed together and/or separately and what their role was. [Insert agency/Institution] at its discretion contact references and/or conduct independent performance analysis on projects on which the team member has worked).

• Provide descriptions of other related experiences of superintendent and other project management team members.

5. MISCELLANEOUS CONSIDERATIONS

• Craft Labor Capabilities: Describe the availability of resources that will be utilized to successfully complete the project.

• Apprenticeship Training Program (Mandatory for Step II): Describe access to federal or state-approved apprenticeship programs, as available.

AFB-CSBV pg. 14

• Other: This category is included for other items provided by the presenter. Inclusions may include testimonials, awards, corporate memberships in professional organizations or sponsorships, additional project/contract histories, etc., intended to demonstrate why this management team is uniquely qualified for this project.

XII. FEE PROPOSALS

1. All responsive firms are required to submit a fee proposal. Fee Proposals are due on the scheduled submission date prior to the submission of qualification submittals. Only one sealed copy is required. Fee Proposals will remain sealed until after the qualitative scoring and will then be opened. The fee amount will then be considered (20 percent) in conjunction with the qualitative score from the response and interview (80 percent).

2. Carefully review the CM/GC Contract sample (Appendix B) before initiating your response submittal. Any exceptions to the contract must be communicated formally in accordance with Section VI. QUESTION, CLARIFICATIONS AND ADDENDA.

3. Appendix E and F of this RFP includes mandatory State apprenticeship and prevailing wage requirements based on the construction value of the project.

4. The State reserves the right to make non-material changes to the appended model agreement, including additions and /or modifications that may be necessary to more completely describe the services defined or implied herein.

5. Any approved reimbursable expenses made under the terms of the final agreement shall be a direct pass-on cost with no adjustment to the fee described therein.

6. Any and all products, systems, methods, and procedures developed, as a result of this agreement shall remain the exclusive property of the State.

7. Immediately following the Acknowledgement and Attestation Form is a Fee Proposal Form to be utilized to summarize the fee proposal for the services.

All submitting firms will be required to submit fee proposals as directed by the University of Colorado Boulder.

8. This RFP document, it’s appendices, and any written addenda issued prior to the submitting proposals, and written clarifications prior to the interview shall serve as the only basis for proposals.

9. The respondent, by submitting this proposal, does hereby accept that minor changes by the State to the exhibited contract and its exhibits, which do not adversely affect the respondent, shall not be cause for withdrawal or modification of the amounts submitted herein. Exceptions to the RFP documents and/or modification of the proposal may render the proposal non-responsive.

10. Upon due consideration and review of this document along with its appendices, written addenda, and written clarifications prior to the interview, the

AFB-CSBV pg. 15 respondent does hereby submit the following proposal for Construction Management/General Contracting fees, consistent with the schedules provided in the Scope of Services. Respondents are hereby advised that it is the State’s desire to accelerate design and construction schedules where reasonably possible, without adverse cost impact.

11. Respondent should complete the Fee Proposal Form by filling in all blanks on the form that follows.

12. Respondents should include a separate detailed not-to-exceed reimbursable estimate.

AFB-CSBV pg. 16

XII. FEE PROPOSAL FORM

CONSTRUCTION MANAGER/GENERAL CONTRACTING (CM/GC) SERVICES

Project Number: UCB001401 Project Title: MULTI-Sundance Film Festival Upgrades Project Date:

1. CM/GC Preconstruction Fee $ ________________

2. CM/GC Construction Fee $ ________________

3. General Conditions On-Site CM/GC Staff $ ________________

4. Other Reimbursable General Conditions (NTE) $_________________

Total CM/GC Fee $ _________________

Fees are to be calculated per Exhibit A (SC-6.5), CM/GC Designated Services and Method of Payment.

Please provide a detailed breakdown to adequately describe the CM/GC staff provided, term of their services, and associated anticipated reimbursable costs so as to demonstrate as complete an understanding as possible of the services provided.

Reimbursable general condition expenses are generally confined to the on-site CM/GC construction phase staff reimbursed at direct personnel expense, plus those on-site materials, equipment and facilities to support the work of the CM/GC staff and construction subcontractors.

Acknowledge receipt of Addendum Nos. _______________

Anticipates Services outside the United States or Colorado1* Yes No If the respondent anticipates services under the contract or any subcontracts will be performed outside the United States or Colorado, the respondent shall provide in a written statement which must include, but need not be limited to the type of services that will be performed at a location outside the United States or Colorado and the reason why it is necessary or advantageous to go outside the United States or Colorado to perform such services. (Does not apply to any project that receives federal moneys)

Will comply with 80% Colorado Labor Yes No For State Public Works Project per C.R.S 8-17-10, Colorado labor shall be employed to perform at least 80% of the work. “Colorado Labor” means any person who is a resident of the state of Colorado at the time of the Public Works project. Respondents indicating that their proposal will not comply with the 80% Colorado Labor requirement are required to submit written justification along with the proposal submission. A governmental body that

1 Does not apply to projects for Institutions of Higher Education that have opted out of the State Procurement Code.

AFB-CSBV pg. 17 allows a waiver shall post notice and justification for the waiver on its web site. (Does not apply to any project that receives federal moneys)

Design/Build entity is a Service-Disabled Veteran Owned Small Business2* Yes No A Service-Disabled Veteran Owned Small Business (SDVOSB) per C.R.S. 24-103-905, means a business that is incorporated or organized in Colorado or maintains a place of business or has an office in Colorado and is officially registered and verified by the Center for Veteran Enterprise within the U.S. Department of Veteran Affairs. Attach proof of certification along with the proposal submission.

Applicant or Corporate Officer Signature

Title

2 Does not apply to projects for Institutions of Higher Education that have opted out of the State Procurement Code.

IPD CM/GC RFP

Rev 07/2025

XIII. ACKNOWLEDGEMENT AND ATTESTATION FORM

1. Several versions of the Acknowledgment and Attestation Form follow this section.

Proper completion of the appropriate form is a mandatory requirement for a respondent to be considered responsive to this RFP Prequalification Submittal.

2. Qualifications made by a respondent in executing this form may render a submittal non-responsive as determined by the State.

XIII. ACKNOWLEDGEMENT AND ATTESTATION FORM

(Partnership Format)

Date: ______________________________

By responding to this RFP, the respondent(s) certify that he/she has reviewed the Construction Management/General Contracting sample contract, and its exhibits contained herein, and is familiar with their terms and conditions and finds them expressly workable without change or modification.

We certify and declare that the foregoing is true and correct.

Subscribed on _______________________________ at ____________________________ Date City

___________________________, State of _______________________________________ County State

1)___________________________________________ Partner Signature3

Typed Name:_________________________

2)___________________________________________ Partner Signature

Typed Name:_________________________

Notary:________________________________________________ ________________ Date

Commission Expires:_____________________________________

Offeror Acknowledges Receipt of Addendum No. ____, ____, ____, ____ (Addenda MUST be acknowledged)

3 Add additional signatures if there are more than two partners.

XIII. ACKNOWLEDGEMENT AND ATTESTATION FORM

(Joint Venture Format)

Date: ______________________

By responding to this RFP, the respondent(s) certify that he/she has reviewed the Construction Manager/General Contractor sample contract, and its exhibits contained herein, and is familiar with their terms and conditions and finds them expressly workable without change or modification.

We certify and declare that the foregoing is true and correct.

Subscribed on _______________________________ at _________________________, Date City

___________________________, State of _____________________________________.

County State

1)_______________________ ______________________ _________________ Venture Partner Binding Signature Date

________________________ Typed Name: _____________________________ Type of Business Title: ____________________________________

Witness Date

Typed Name: _____________________________

2)_______________________ ______________________ _________________ Venture Partner Binding Signature Date

________________________ Typed Name: _____________________________ Type of Business Title: ____________________________________

Witness Date

Typed Name: _____________________________

Offeror Acknowledges Receipt of Addendum No. ____, ____, ____, ____ (Addenda MUST be acknowledged)

Note:

1. Add additional venture partners as necessary.

2. Witnesses of venture partners shall be corporate secretary for corporations, partners for partnerships, and notaries for sole proprietorships.

3. Attach venture agreement

4. Type of business shall identify the venture partner as a corporation, venture, partnership, sole proprietorship, or other legal entity.

XIII. ACKNOWLEDGEMENT AND ATTESTATION FORM

(Corporate Format)

Date: ______________________

By responding to this RFP, the respondent(s) certify that he/she has reviewed the Construction Management/General Contracting sample contract, and its exhibits contained herein, and is familiar with their terms and conditions and finds them expressly workable without change or modification.

We certify and declare that the foregoing is true and correct.

Subscribed on _______________________________ at _________________________, Date City

___________________________, State of _____________________________________.

County State

Corporate Officer Signature Date

Secretary Date

Note: Use full corporate name and attach corporate seal here.

Offeror Acknowledges Receipt of Addendum No. ____, ____, ____, ____ (Addenda MUST be acknowledged)

(SEAL)

XIII. ACKNOWLEDGEMENT AND ATTESTATION FORM

(Sole Proprietorship Format)

Date: ______________________

By responding to this RFP, the respondent(s) certify that he/she has reviewed the Construction Management/General Contracting sample contract, and its exhibits contained herein, and is familiar with their terms and conditions and finds them expressly workable without change or modification.

We certify and declare that the foregoing is true and correct.

Subscribed on _______________________________ at _________________________, Date City

___________________________, State of _____________________________________.

County State

Respondent Date

Typed Name: ________________________

Notary: ______________________________ ____________________________ Date

Commission Expires: ___________________

Offeror Acknowledges Receipt of Addendum No. ____, ____, ____, ____ (Addenda MUST be acknowledged)

Appendix A: Evaluation Forms

Appendix A1: Prequalification Submittal/Evaluation Form Appendix A2: Oral Interview /Evaluation Form Appendix A3: Submittal Ranking Matrix

IPD-GMP-App-A

STATE OF COLORADO

OFFICE OF THE STATE ARCHITECT

STATE BUILDINGS PROGRAM

APPENDIX A: EVALUATION OF QUALIFICATIONS FORM:

INTEGRATED PROJECT DELIVERY

Name of Firm:____________________________________________________________________ Name of Project: _________________________________________________________________ Evaluator No:_______________________________________ Date:______________________________________________

RFP REFERENCE MINIMUM REQUIREMENTS Y ____ N ____

ACKNOWLEDGEMENT AND ATTESTATION INCLUDED: Y ____ N ____

If the minimum requirements have not been met, specify the reason(s):

INSTRUCTIONS:

1. Weights are to be assigned prior to evaluation and are to be consistent on all evaluation forms.

2. Use only whole numbers.

3. Rating: 0 = not provided, 1 = Unacceptable, 2 = Poor, 3 = Fair, 4 = Good, 5 = Excellent

4. Total score includes the sum total of all criteria.

5. A passing score (as a percentage of the total points available) is to be established by the state prior to evaluation.

1. QUALIFICATIONS OF THE FIRM(S) Weight X Rating = Score ◻ Overall qualifications 5 x = ◻ Organizational structure/lines of authority 2 X = ◻ Subcontractor selection and management 3 X ◻ Colorado workforce 2 X ◻ Safety/employee support 3 X

2. QUALIFICATIONS OF MANAGEMENT TEAM MEMBERS Weight X Rating = Score

◻ Qualifications and relevant experience of superintendent 5 X =

◻ Qualifications and relevant experience of in-house staff 4 X =

◻ Location/Access 2 X =

3. PROJECT MANAGEMENT APPROACH Weight X Rating = Score ◻ Approach to successful CM/GC Services

Cost Effectiveness 5 X = Schedule effectiveness 5 X

Quality effectiveness 4 X = ◻ Competitively Bid/Self Performed Work 3

4. PRIOR PROJECT EXPERIENCE/SUCCESS Weight X Rating = Score ◻ Project #1 4 X =

Timeliness Disruption Budget Considerations Quality Acceptability/Punchlist Compliance

◻ Project #2 4 X = Timeliness Disruption Budget Considerations Quality Acceptability/Punchlist Compliance

◻ Project #3 4 X = Timeliness Disruption Budget Considerations Quality Acceptability/Punchlist Compliance

5. EQUITY, DIVERSITY AND INCLUSION Weight X Rating = Score

◻ Hiring and Promotion Practices 2 X = ◻ Subcontracting Practices 2 X =

6. MISCELLANEOUS Weight X Rating = Score

◻ Claims/litigation history 1 X = ◻ Apprenticeship Training Program 1 X = ◻ Other 0 X =

Total Score: _________

STATE OF COLORADO

STATE BUILDINGS PROGRAM

APPENDIX A3: QUALIFICATIONS AND PROPOSAL RANKING

MATRIX: INTEGRATED PROJECT DELIVERY

INSTRUCTIONS/EXAMPLE:

1. QUALIFICATIONS 40% / FEE 60%

2. Insert total score from each evaluator's SUBMITTAL review.

3. Add all evaluators’ total scores and divide by the number of evaluators to determine the average score for each firm’s qualifications.

4. The maximum score for qualifications on the evaluation form is equivalent to 40 points and is equivalent to the maximum points available for qualifications. Therefore, each firm’s score is determined as a percentage of the maximum points available. To score each average qualification score, use the example formula.

5. Assume the highest score is 600.

SCORING OF QUALIFICATIONS

FIRM B: 600 X 40 points = 40 points

FIRM C: 500 X 40 points = 33.33 points

FIRM A: 400 X40 points = 26.66 points

6. Determine score for each firm’s sealed proposal with the lowest fee being equivalent to a maximum score of 60 points. To score each proposal, use the example formula.

7. Assume the lowest Proposal was $100,000.

SCORING OF PROPOSALS

FIRM A: $100,000 X 60 points = 60 points $100,000

FIRM B: $100,000 X 60 points = 48 points $125,000

FIRM C: $100,000 X 60 points = 39.99 points $150,000

8. Add the average qualification score to the Proposal score to determine cumulative qualifications and fee score.

9. Numerically rank all firms with the highest scoring firm being the most qualified and advantageous to the state.

FIRM

QUALIFICATIONS

AVE.

QUALS

SCORE

PROPOS

AL

PROPO

SAL

RANK

EVAL

#1

EVA

L #2

EVA

L #3

EVA

L #4

EVA

L #5

EVA

L #6

Appendix B: Construction Manager/General Contractor (CM/GC) Agreement with General Conditions of the Construction Manager/General Contractor Agreement (Forms SC- 6.5 and SC-6.51) (Sample)

SC-6.5

Rev. 07/2025

STATE OF COLORADO

STATE BUILDINGS PROGRAM

CONSTRUCTION MANAGER /

GENERAL CONTRACTOR (CM/GC) AGREEMENT

(STATE FORM SC-6.5)

State Agency University of Colorado Boulder Department I.D.

GFB

Contract I.D. Number N/A Project Number

Project Name

Contractor Name

Principal Representatives: For the Architect/Engineer:

For the State:

Name Name University of Colorado Boulder Company Name 1540 30th Street Address Line 1 Boulder, CO 80301 Address Line 2 Email City, State ZIP Email Designated Representative:

Micheal C. Turman Director, Design & Construction University of Colorado Boulder 1540 30th Street Boulder, CO 80301 mike.turman@colorado.edu

ATTACHMENT…